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Self-Administration of A Headache Questionnaire in the Waiting Room Is Well Accepted By Patients and Useful For the Headache Specialist

Background: The diagnosis of headache rely mostly upon patient’s history, but second level headache centres of the Italian NHS have to face the difficulty of a shorter availability of time, therefore we elaborated a self-administered questionnaire to be filled-in in the waiting room. Methods: One-hundred and twenty questionnaires were studied, regarding 90 females and 30 males; mean age 41 years ± 14.7, mostly suffering from primary and episodic headaches. Results: Response rates to the questionnaire were of 77.5%. Responders were significantly younger than those who did not fill in the questionnaire (39.5 ± 14.3 versus 46.2 ± 15.4, p<0.05) and there were significantly more primary than secondary headache diagnoses (81% versus 50% p<0.001). Conclusion: This self-administered tool was well accepted by the patients, it was not intended to be a screening or a diagnostic tool, simply it allowed the patients to better focus on informative items of their headache, and hopefully help the Clinician to reduce visit time.


Introduction
Headache history is of paramount importance for the correct management of headache disorders, hence a detailed and time consuming collection of the patient's medical history is required in the clinical setting [1]. Second level headache centres of the Italian National Health Service often face the difficulty of a short availability of time per patient, where little time remains for physical examination and counselling. The collection of headache history could be facilitated by the use of headache diaries, also recommended by all the main clinical guidelines for headache [2][3][4]. They can be filled in both retrospectively (e.g. in the waiting room) and prospectively before the follow-up visit; nevertheless, the information collected represent just a fragment of the whole picture, being more useful as a follow-up instrument rather than a diagnostic tool. Equally, validated screening tests (e.g. HIT-6 [5], HURT [6], Midas [7] etc.) are mainly conceived to measure headache disability, in order to raise patients' concern about their headache and seek medical attention. Therefore, we managed to elaborate a self-administered questionnaire to be filled in while the patients are in the waiting room, in order to gather the basic sets of information prior to the visit. Since, at the best of our knowledge, there are no similar reports in the literature, we decided to study patient's compliance and comprehension of any single item, in order to eventually reshape a final, more informative questionnaire.

Materials and Methods
The questionnaire was built using most of the ICDH-II criteria for primary headaches [8], where the items were transformed into questions both in Italian and English, due to the frequent attendance of refugee patients from Nigeria, Bangladesh and Pakistan to our outpatient's clinic. All questions were formulated to be easily understood and quickly filled out. The questionnaire was distributed by the acceptance nurse to all the patients who attended for the first time an outpatient headache clinic of the Italian Regional Health Service, located in the centre of Rome (Azienda Sanitaria Locale ROMA 1). It was then filled in, after giving written informed consent, during the stay in the waiting room. Since the questionnaire was not designed to be a diagnostic tool per se, all items were reviewed during the visit, checked with the patients and completed, if they were deemed scarcely or not informative, by the headache specialist (T. Catarci). All patients admitted to the clinic from October 2014 (the day of the inauguration of the headache centre) to June 2015 were included in the study, their questionnaires were collected and the following items analysed: characteristics of the patients (gender, diagnosis [8] ), adherence to the questionnaire (percentage of the questionnaires filled in totally or partially), quality of the information provided by the filled in questionnaires (percentage and type of non-informative items). We calculated statistical significance using Chi 2 for comparing gender and diagnoses differences between those who filled in and those who failed to fill the questionnaires, and t test to compare age between the two groups. We used Z score to calculate statistical differences between males and females and diagnoses in the group of patients who filled in the questionnaire completely. Two-sided p values less than 0.05 were considered as statistically significant.

Results
One-hundred-twenty patients were admitted to the outpatient clinic, 90 females (75%) and 30 males (25%), mean age 41 years ± 14.7 (range 18-80 years), mostly suffering from primary and episodic headaches (Table 1). Among the 106 patients with primary headache, there were 46 patients suffering from migraine without aura, 9 probable migraine and 8 migraine with aura; there were also 3 cluster headache patients and 15 with tension type headache; figures in percentage of all primary headache are shown in Figure 1.
Fourteen patients only were diagnosed as having secondary headaches: mostly (n=5) with headache attributed to a substance or its withdrawal, others (n=3) with headache or facial pain attributed to disorder of eyes, and (n=3) with headache attributed to non-vascular intracranial disorder, one patient had headache attributed to cranial or cervical vascular disorder, one to head and/or neck trauma and one to psychiatric disorder (Fig 2).
Response rates to the questionnaire were of 77.5% (93 out of 120 patients), in fact twenty-seven patients only did not fill in the questionnaire, two of whom because of language barriers. Responders were significantly younger than those who did not fill  Table 2 Patients' acceptance of the questionnaire.
Type Of Secondary Headaches (N=14). Figure 2 vascular: h/a attributed to cranial or cervical vascular disorder non vascular: h/a attributed to non-vascular intracranial disorder eyes: h/a or facial pain attributed to disorder of eyes neck trauma: h/a attributed to head and/or neck trauma psych: h/a attributed to psychiatric disorder substance: h/a attributed to a substance or its withdrawal..  Table  2). The analysis of the characteristics of the 93 patients who filled in the questionnaire, showed no gender differences (80% of the total males (n=24/30) and 77% of the total females (n=69/90), similar headache's trend (80% of the episodic (n=72/90) and 70% (n=21/30) of the chronic headache, although there were significantly more primary than secondary headache diagnoses (81% (n=86/106) versus 50% (n=7/14) p<0.001) (Figure 3).
Seventeen patients only filled in completely the questionnaire (11 females and 6 males), there were no statistically significant differences between the proportion of males and females and headache diagnoses ( Table 3). The patients were significantly younger (34.8 ± 14 years versus 40.5 ± 14, p<0.05) than those who filled in the questionnaire partially.
The items that were left unanswered more frequently were No. 16 ("is there anything that triggers your headache"?), 17 ("what makes your headache worse?") and 18, ("what makes your headache better?"), respectively in 40%, 48% and 48% of the patients. The item that failed to provide useful information for the diagnosis was No. 12 "describe what the headache is like", where non informative information were reported by 52% of the patients who described their pain as "severe", "steady", "sharp" or "constant". The best described item was No. 14 "is there any symptom that comes together with the headache like tearing of your eyes, sickness or vomit, bright light and noise bother you?" Item number 19 "What kind of painkillers do you take? Have you ever been prescribed treatments for your headache?" was left unanswered in only 9% of the questionnaires.

Discussion
The characteristics of the population studied were very much similar to those reported in other headache centres as far as age and gender distribution. In fact, recent Brazilian [9], Swiss [10] and Austrian [11] casistic reported mean ages of respectively 40.7, 39.3 and 41.1 years and female prevalence of 80, 79 and 72%. Our patients (mean age 41 years-old, female prevalence 72%) suffered mainly from primary (88%) and episodic (75%) headaches, where 66% were migraines, 14% tension type and 3% cluster headache.
Patients' acceptance of the questionnaire was very good since 77.5% of them filled in, even though only 18% did it completely. The patients who filled the questionnaire suffered mostly from primary headache probably due to the fact that, overall, it was designed to collect information more suitable to that kind of diagnosis. The small proportion of patients who filled in the questionnaire completely was much younger (34.8 ± 14 years old) while gender and diagnoses were equally distributed.
The item that needed further investigation during the visit was "describe what the headache is like" (Item No. 12) and "what makes your headache better" (Item No. 18) since most patient wrote uninformative description like "steady" or "severe" in the first instance or left the question unanswered. Therefore, the final questionnaire was reshaped to include a more detailed question for item 12. Other items were mostly informative, like for example item no. 19 "What kind of painkillers do you take? Have you ever been prescribed treatments for your headache?" probably because it is deemed important by the patients for his/ her headache's future management.
Overall patient's acceptance of the questionnaire was very good, although a small proportion of them filled in it completely, probably due to their shorter time spent in the waiting room, which is notably very variable. Nevertheless, this was not a limitation, since our questionnaire was not designed to be a screening tool, but rather a supplement to allow the patient to focus on the characteristics of their headache prior to the interview with the headache specialist and eventually help the latter in the management of those seen for the first time. Last, but not least, it probably allows the headache specialist to gather headache history in a less time-consuming way. In fact, even though this aspect was not investigated during the study, it happened that, soon after the end of it, it became very unpractical to stop using the questionnaire since there was a sensible increase of the time dedicated to the visit. Further studies could address this issue in the future, through a control group of patients visited without the help of the questionnaire.  Table 3 Quality of filled-in questionnaires-1: characteristics of the patients who filled-in the Qs completely.
Characteristics of the patients who filled in the Questionnaire (n=93).