Motivating Your Employees to Track Time

Motivating Your Employees to Track Time
Written by Aryan Arya
Time is money. Badly managed time is the biggest expense your company will face. That’s why it’s vital that you focus on showing the importance of time tracking in your company from the start. If you know why time is essential for your success, you will know how to explain it to your employees as well.

Without people tracking how many hours they spend on certain projects, it will be difficult for you to determine the value of that project and see how good performance that employee has. The most efficient way to track time is with a time tracking app as it requires the bare minimum of your intervention.

Motivating Your Employees to Track Time

Reduce Their Involvement

If you ask your employees to spend their time on something that is not directly work-related, it will be a bit harder to motivate them. Why would they write all of their activities and hours they spend working on it if they could be closing deals for you instead?

Actually, that’s a great question and employees that ask this question are completely right. If you want to be efficient with your time, reduce the activities that are not profitable in any way. With time tracking app from, all your employees will have to do is to turn it on and then off. They will literally spend less than a minute on their time tracking.

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Increase their Motivation

Once your employees get used to using a time tracking app, and that is usually immediately, start motivating them to perform better and work quicker. Of course, some projects will lose their quality if you rush into completing them, but your employees already know which parts of these projects can be done quicker.

Send everyone an email or announce at a regular internal meeting you will reward employees with the best performance. It’s up to you to decide what exactly ‘best performance’ means in your company, but make sure the employees understand why that’s important for the company. Also, considering rewarding them with something that will make them even more happy and motivated.

Some of the incentive ideas for best-performing employees:

  • One month of free coffee in the café near the office
  • The course beneficial for that employee’s progress
  • One month of free parking
  • Festival or sporting event tickets
  • Team building of their choice

Simplify the Time Tracking Process

We already said that having a time tracking app makes it really easy for your employees to track their time without having to waste their valuable time on it. However, that’s not the end of that process. Depending on your request, your employees should deliver their reports by the end of the day, week or month for you to review it.

Instead of making them do this, which is actually one- or two-minute work, why not have somebody else do it instead? Determine who will gather all these reports and give that person access to employees’ accounts. The great thing about having one person working on all of the reports is that she or he can create one final report for everyone.

The ideas for a final report that can improve productivity in your company:

  • Calculate who set the monthly record with its working hours.
  • Calculate which projects are taking up the most time of your entire team and see what can be improved.
  • Calculate which are the most and the least productive days in your company.

Motivating Your Employees to Track Time

Final Thoughts

It’s not hard to motivate your employees to do something if they understand why they need to do it and how it will contribute to the company. Also, if you value your time, you have to be aware they value their time the same way. Help them achieve the maximum level of productivity by being focused on crucial tasks and let the time tracking app do the rest. As the majority of them is really affordable, you will easily find the one that suits your needs and preferences. Just make sure you utilize it from now on!

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Aryan Arya


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