Payroll Technician

Job description

Job Title:

Payroll Technician

Position Type:


Position Code:




Pay Rate (or Annual Salary):


Job Location:

District Office, 7600 Dublin Blvd., 3rd Floor, Dublin, CA 94568



Job Summary:

The Chabot-Las Positas Community College District is seeking a Payroll Technician for the District Office in Dublin, California.

Under general supervision, perform a variety of clerical accounting activities involving the preparation, processing and maintenance of District payroll, leave records, and other financial, statistical and employee pay and benefits documents; maintain records and prepare related reports; and perform a variety of technical duties relative to assigned area of responsibility.

Representative Duties:


1. Review time sheets and calculate base pay, overtime, and other special pay in accordance with established District policies and procedures, applicable bargaining agreements and employee pay information; verify accuracy of documents including service and absence reports.

2. Prepare regular and variable payrolls for administrative, certificated, classified, student and temporary employees; prepare retirement reports; assure that payroll timelines are met in accordance with proper procedures, policies, rules and regulations; verify and assign appropriate account coding; input payroll data into departmental and Alameda County Office of Education (ACOE) database.

3. Develop and maintain computerized spreadsheets of District payroll data and voluntary deductions; create new payroll/benefit ledger accounts on ACOE database.

4. Set up and maintain confidential employee payroll records; ensure that payroll records include necessary job and biographical information for accurate group benefit and retirement plan coverage and deductions; post changes to District records.

5. Audit, process and maintain payroll information input into the payroll system in a timely manner; compute, post and maintain records of designated employee vacation, sick leave, and other leave accrual and usage.

6. Set up and maintain computerized absence tracking files in accordance with established District policies and procedures and applicable bargaining agreements; assign employees to appropriate leave groups; verify accuracy of leave category balances; provide monthly leave balance reports to District managers and employees; maintain reports with complete fiscal year details for departmental and/or auditor reference.

7. Monitor and maintain confidential files for employee wage garnishments from federal, state and local authorities; set up, monitor and make requested changes to employee automatic deposits.

8. Prepare documentation for ACOE for all payroll warrants; reconcile and prepare checks for TSA, direct deposit and payroll taxes; prepare TSA disbursement requests for accounting.

9. Clearly and concisely communicate payroll transactions and change to employees; investigate discrepancies including but not limited to overpayments, HR adjustments, voluntary and a mandatory adjustments and other related matters.

10. Independently resolve a variety of problems relating to records maintained or procedures followed in the payroll office; research, investigate and collect information regarding payroll calculations, voluntary and non-voluntary deductions and leave balances.

11. Make computations and prepares monthly reports for State Retirement Systems and alternate retirement system for hourly employees; provide statistical information as needed.

12. Perform related duties as required.

Minimum Education and Experience:



Equivalent to the completion of the twelfth grade supplemented by college level course work in accounting, finance or a related field.


Two years of increasingly responsible payroll processing experience.

Minimum Qualifications:


Knowledge of:

1. Methods and techniques of processing payroll.

2. Preparation, maintenance, verification and processing of payroll records.

3. Laws, regulations and procedures that govern payroll and payroll processing.

4. Automated accounting and payroll systems and relational databases.

5. Business math skills to perform algebraic and statistical computations.


7. English usage, spelling, grammar, and punctuation.

Ability to:

1. Accurately process District payroll in a timely manner.

2. Maintain accurate and confidential payroll records and update changes.

3. Learn computer software applications, such as spreadsheets and database.

4. Understand and apply collective bargaining agreements, education code, board policy and other documents related to payroll accounting.

5. Make arithmetic calculations of average to above average difficulty.

6. Extract data from databases and prepare clear and concise payroll reports.

7. Ensure the confidentiality of private information.

8. Plan and organize work to meet changing priorities and deadlines.

9. Communicate a variety of complex and routine information to students, staff and the public concerning payroll, benefits and leave matters.

10. Operate office equipment including computers and supporting word processing, spreadsheet, and database applications.

11. Work cooperatively with other departments, divisions and outside agencies.

12. Communicate clearly and concisely, both orally and in writing.

13. Establish and maintain effective working relationships with those contacted in the course of work.


Job Work Schedule:


Physical Demands and Working Environment:



Work is performed primarily in a standard office setting.



EEO Statement:

It is the policy of this District to provide equal opportunity in all areas of
employment practices and to assure that there shall be no discrimination against
any person on the basis of sex, ancestry, age, marital status, race, religious
creed, mental disability, medical condition (including HIV and AIDS), color,
national origin, physical disability, family or sexual preference status and other
similar factors in compliance with Title IX, Sections 503 and 504 of the
Rehabilitation Act, other federal and state non-discrimination regulations, and its
own statements of philosophy of objectives. The District encourages the filing of
applications by both sexes, ethnic minorities, and the disabled.

Posting Number:


Open Date:


Close Date:


Open Until Filled:


Notification to Applicants:


Instructions for Personal Qualifications Statement:





Diversity Profile: University



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Job No:
Posted: 2/18/2021
Application Due: 3/10/2021
Work Type: Full Time