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Online System on Monitoring and Feedback for Education

This study reported the staging of process on developing a mobile application for real-time data management information system on monitoring and feedback in early childhood education, it can help tracking child care and education and assist teacher in monitoring and feedback on child services. A study was carried out to gather necessary information through data mapping, in-depth interviews with key stakeholders, document reviews, application development, direct entry in the field using mobile development, application testing and analysis that was conducted on for 253 respondents. To obtain a full picture on early childhood education, data on child growth and education shall be mapped and linked in one application. We introduce a mobile app to systematically compile the individual as well as group data across different aspects of child life, ranging from child education. Using a tablet PC or mobile phone, data could be easily entered at any time by the person. Due to still poor infrastructure at the grass root level, the system also allows a safety store offline that could automatically link to server when network connection is available. The immediate data entry will provide real-time data report that could be accessed by any relevant stakeholders at any levels to response accordingly. However, to avoid misuse of data, the access will also be restricted with a secured login system. Based on the study, this application is easily applicable for real-time monitoring and evaluation on early child education.


INTRODUCTION
Many field workers who rely on paper record-keeping complain that manually compiling monthly and yearly reports for their supervisors takes more time than it should. Moreover, supervisors complain that reports they receive from workers are incomplete or poorly compiled [1]. One of the benefits of switching to a paperless record-keeping system is the ability to automate and standardize reporting at all levels in the field system [2]. Data entered could be automatically synced with the reporting module, so workers can access and compile their reports at any time [17]. They can easily track their progress during the month or year without having to manually compile data. Supervisors and reporting authorities can rest assured that the data being reported is accurate and reflects real service provision and health events on the ground. They can easily detect anomalies with digitized reporting and significantly reduce the time to respond to an emergency, such as a disease outbreak, when it occurs [2].
In rural areas, or anywhere field workers might be spread out and hard to reach, having an online web portal and dashboard for daily monitoring is an efficient and smart way to ensure workers are regularly providing timely care to their clinets [3]. The smart registry web portal allows end user login for monitoring clinet data and printing paper reports of their data if required for submission [18]. Supervisors at higher levels can login to monitor their education workers and view their service provision in real time along with aggregate data across all workers at a particular field level. The web portal can also archive data, in case a education worker needs to review older records which are no longer stored on the application [4].
Paper registers present strategic challenges for tabulation and access to real-time data for decision-making, monitoring Frontline Education Workers (FEW) performance at district or national level, and providing a reasonable level of accountability for authentic and complete individual data records. The burden of paperbased reporting takes valuable time away from service provision, often results in the duplication of information across multiple registers, and requires manual tabulation of the data for summary reporting [20]. Paper-based data also does not facilitate continuity of care between visits or across providers. Tracking services provided to a client requires scrutiny of multiple documents, which are often not organized by client name. Consequently, clients who have missed services or appointments are not identified in a timely fashion, leading to a missed window of opportunity for intervention. Developing aggregate monthly or quarterly reports from this paper-based data is error-prone and time consuming, a task that is repeated at several levels of supervision before a compiled report reaches the senior management layer. By the time data reaches the decision maker, the opportunity to use the data for real-time strategic decisions has passed [20].
The ubiquity of mobile technology, such as phones and tablets, and their increasing penetration among even the most remote and marginalized populations has provided a platform for innovators to creatively target pervasive education system challenges. Even in the absence of structured mobile interventions, education system actors have used mobile devices to improve communications across the developing world, and as such provide an opportunity to strengthen education system [21].
Monitoring following an application notably to oversee the compliance of the application usage by the front education workers. This will also allow us to understand how each user utilizes the application in daily basis. Furthermore, any issue either regarding the application/device or the utilization itself can be early detected through this research.
There is a clear and urgent need for an integrated education information system to generate quality data, reduce the workload of frontline education workers, and provide data in realtime for supervisor and policy makers to guide strategy and improve education outcomes. .

II. RESEARCH METHODOLOGY
A formative study was carried out to gather necessary information through data mapping, in-depth interviews with key stakeholders, document reviews, application development, deployment the application, field assessments, usability testing and integrated analytics that involving 253 respondents. The use case staff described the interaction between the teacher and the system. Tutor/teacher are required to login in order to ensure access to data. Login using username and Password for each teacher. Username and Password will be sent to the server for validation. The server that receives data from the application detects every request based on the URL address it receives. Data from this URL address will determine the type of request the server must perform at the same time respond to requests with the appropriate data. If there is conformity with existing staff data it will be replies in the form of basic data from Staff and data in the form of access rights code. The basic data that is sent back to the client is: Full name, NIK, Locations covering the names of sub-districts, districts and provinces After successfully logging in, the first thing to do is fill in the local database by requesting the server to send data based on the location of the work area of the staff officer. After the initial data is filled then the activity can be done to recording the data of visits to the Child care service. Data from this Server as the basic data used for Mother and Child Identity in Child care applications.

b. Activity
Activity describe activity in the system has been built, how each flow begins, the decisions that may occur, and how they end. Activity diagrams can also describe parallel processes that may occur in some executions. Activity diagram consists of staff login process, master data management process, process. c. Class Class described the state (attribute / property) of a system, all at once offer services to manipulate the situation (method / function). Class is a specification which, if instantiated, will produce an object and is the core of object-oriented development and design.

d. Database SQLite
The database design was a translation of the class diagram in the form of tables containing field names, field types, key types, and field actions. Database for data storage in This application, which is useful to accommodate the required data. e. UIX Based on Use case and flowcharts. Each element break into deliverable and lay down a strategy to go ahead with. Design part of (UI/UX) and prepare a design that delivers the best user experience. The UI prototype tested on different devices. We make sure that smooth navigation on the Mobile App that already created.

III. RESULTS AND DISCUSSION
To obtain a full picture on childhood development and education in early education, data on child growth and education shall be mapped and linked in one application. We introduced a mobile app to systematically compile the individual as well as group data (i.e. school profiles) across different aspects of child life, ranging from Child care and education [5]. Using a tablet PC or mobile phone, data could be easily entered at any time (real-time data) by the person (Figure 2). The monitoring and feedback were basically conducted every day through following several ways: Tracking of tablet or smartphone performance was using tracking software, Meraki (Figure 3.) installed in the device prior to deployment. The tablet or smartphone performance indicators include connectivity, battery charge, disc usage, last online time, and location.   All data log that were generated from the tracking device and Reporting Dashboard are collected and accumulated for later being analyzed. This analysis is used to understand the usage pattern as well as evaluate the users' performance.
Analysis from the daily tracking data was also presented to the users through coaching activity. The purpose is for the education workers to also be able to monitor their own performance. Other than above analysis, during coaching, it was also provided the users with analysis of other performance indicators driven from data entry, such as on-time submission (Figure 6.) and data quality (Figure 7). Through this data-driven coaching, we also encouraged and supported the education workers for a high compliance of the application usage.  Due to still poor infrastructure at the grass root level, the system also allows a safety stored offline that could automatically link to server when network connection is available. The immediate data entry was provided real-time data report that could be accessed by any relevant stakeholders at any levels to response accordingly. However, to avoid misuse of data, the access has also been restricted with a secured login system [6].
Based on this study, these forms were launched simply within the smart register screens at the tap of a button, and allow offline data entry where network connection is not always available. Data has been safely stored offline until the device has a network connection again and the data is then submitted to the secured server [7]. There was been a backup server provided to keep the data updated if the main server gets into trouble. With this application, users can easily jump between questions, answering them in whichever order best matches their workflow. This application allows projects to include data entry validations and mandatory questions in their forms [8]. In addition, the application offers advanced features such as data entry calculations and cascade selects, which are useful in forms where the user must select their location from a long, expandable list. Smart registers make these once timeconsuming tasks easy to accomplish. Smart register has a customizable array of sort and filter options to rearrange and filter down the list of clients to a new list that matches the user's immediate work needs. Each smart register is equipped with a smart search feature, obviating the need to scroll and scroll through the lists when trying to search for a single respondents. The search results were instant, meaning the results start appearing as soon as we start typing. The search feature was also customizable to whatever search term is needed, whether a name or an ID number [9]. The application allows data entry directly in the interface. Data was collected on the app with smart paper forms, which are built to resemble paper, but supports advanced skip/form logic including constraint checks. To reduce typing errors, the packages used a built-in data check algorithm to check the consistency and validity of each entry. If there is error or inconsistency found then it will be fixed directly [10]. After all the data was entered into the server, then they have to be edited and cleaned before being analyzed.
Data was entered automatically synced with the reporting module, so teacher or child workers can access their reports at any time. They can easily track their progress without having to manually compile data each time. Supervisors and reporting authorities can rest assured that the data being reported is accurate and reflects real service provision and health events on the ground [11]. In rural areas, or anywhere health/community development workers might be spread out and hard to reach, having an online web portal and dashboard for daily monitoring is an efficient and smart way to ensure workers are regularly providing timely care. The smart registry web portal allows end user login for monitoring their own data and printing paper reports of their data if required for submission [16]. Supervisors at higher levels can login to monitor their child workers and view their service provision in real time along with aggregate data across all workers. The web portal can also store archived data, in case a child worker needs to review older records which are no longer stored on the app. Currently, it has comprises of a server backend and Android based mobile phone client [12]. The servers has kept in a high dedicated connectivity location, an undergraduate of computer was provided by university is responsible to maintain and daily backup the data in those servers [13]. The operator who has been selected have a capability and skills to monitor, manage and maintain the server or server management. That person has to monitor all the other data and then coach the couple and what to do. All the primary data source inflow and outflow should be from the bottom of the page and the other user access should be on the top. Data Utilization for all stakeholders or others can be accessed through one gate (website based) Through a secure login, users were able to access the display data for analysis and reporting [14]. Data in a database or in a statistical package has been restricted to those who have a password for access. In any reports or publications the confidentiality of all were retained. Data collected during project was a real-time data processing and directly transfer into the server. Only limited personnel have an access to the data concerned [15]. Data has been accessed by certain personnel under the study for purpose of data analyses and reporting process. checking the data that has been collected for validity and internal consistency by automated data processing scripts customized to the needs of the project data. The scripts is flag in real time inconsistencies and alert a supervisor of potential problems requiring correction. checking the validity and internal consistency check for all data that goes into the server database on daily basis.

IV. CONCLUSION
Based on the study, this application is easily applicable for real-time monitoring and evaluation on early childhood education. Results suggest the use of real time rapid analysis of these routine assessments of provider performance and the application usability enables a dynamic process of continuous quality improvement. It has also been shown to increase frontline education workers performance and responsiveness to the uptake of application and identified key implementation challenges early on. Developing both rapid analysis processes and evaluation techniques that utilize the real time data made available by application is crucial for continuous quality improvement and sustainability of online education approaches