Lawrence Livermore National Laboratory

Administrative Specialist III/IV - WCI

Location:  Livermore, CA
Category:  Administrative/Management
Organization:  Weapons and Complex Integ
Posting Requirement:  External DOE L or Secret
Job ID: 106991
Job Code: Administrative Specialist III (405.3) / Administrative Specialist IV (405.4)
Date Posted: March 27 2020

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Real Problems, Real Data!
Imagine being part of an integrated team of researchers applying the power of extreme computing, data analytics and revolutionary sensor technologies to enable a new era of computational predictive biology.
Lawrence Livermore National Lab (LLNL) is engaged in efforts to develop and advance capability in computational predictive biology. A wide range of partners in this National initiative share a common vision and are working collaboratively to enable a revolutionary approach to improve cancer science, detect and mitigate biological threats and improve biological understanding through the integration of sensors and experiments, cutting-edge computational simulations, large-scale statistical analysis tools, and bioscience based theory and algorithm development.

We have multiple openings for Administrative Specialists III/IV.  Under limited supervision, you will perform a full range of moderately difficult secretarial and task-oriented administrative assignments in a dynamic and fast-paced environment with frequent interruptions and conflicting priorities.  This position is in the Weapons and Complex Integration (WCI) Directorate and requires an active Q clearance at time of hire.
This position will be filled at either the 405.3 or 405.4 level depending on your qualifications. Additional job responsibilities (outlined below) will be assigned if you are selected at the higher level.
Essential Duties
- Represent management and serve as a resource in daily routine matters; serve as a resource on organizational policies and procedures.
- Gather information from various sources, compile data and prepare complex reports and presentations.
- Independently compose correspondence for signature.
- Screen telephone calls, independently answer inquiries, make appropriate referrals, follow through on requests; review, prioritize and disseminate incoming mail.
- Independently schedule appointments and maintain calendars.
- Establish and maintain databases, spreadsheets and tracking/filing systems.
- Arrange travel and itineraries.
- Perform other duties as assigned.
In Addition at the 405.4 level
- Compose administrative material of a sensitive nature for signature.
- Interpret institutional and organizational policies and procedures.
- Secretarial and administrative knowledge and experience including accurate keyboarding, editing, grammar, and proofreading skills; advanced knowledge of office procedures, techniques, and methods.
- Effective organizational skills, attention to detail, accuracy and follow through.
- Experience working under limited supervision, in an environment of rapidly changing priorities, deadlines, and frequent interruptions.
- Effective communication and interpersonal skills necessary to interact with a diverse workforce and represent the organization with all levels of management, internal and external to the Laboratory, using tact, diplomacy, and discretion.
- Demonstrated problem-solving and decision-making skills necessary to identify and make recommendations for administrative problems.
- Demonstrated ability to be self-motivated and flexible, exercising discretion and mature judgment in handling business sensitive and/or classified information, as well as personnel interactions.
- Intermediate computer skills and experience with the Microsoft Office Suite and database and calendaring software, and the ability to learn new software quickly.
- Experience arranging domestic and/or foreign travel.
- Active DOE L or Q clearance at time of hire.
In Addition at the 405.4 level
- Advanced experience compiling, tracking, monitoring, resolving, and reporting data and results with advanced organizational skills and experience working under minimal supervision, in a multitask environment of rapidly changing priorities, deadlines, and frequent interruptions.
- Demonstrated ability to be self-motivated and flexible, exercising a high degree of discretion and mature judgment in handling complex business sensitive and classified information, as well as personnel interactions.
- Demonstrated advanced customer service skills and advanced written and verbal communication skills to interact effectively with all level of personnel in a scientific environment.





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