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Free Tools for Project Management : An Organizational Learning Approach for Small and Medium-Sized Enterprises

Small and medium-sized enterprises (SMEs) must increasingly deal with international projects as well as distributed and virtual teams. Highly sophisticated commercial project management software concurs with easy-to-install and open source tools. Particularly SMEs with their limited human resources face the challenge to find a tool that fits the specific project need. To serve the practitioners with a smarter and favorable project management, the research project InterComp SME 2.0 has created “KMUT – Platform for Project Management”. The free platform provides a structured overview about single and multi-purpose software tools, video guides and templates as well as information about additional regional training for project management. The vision is to create a growing project management community for SMEs. On a more abstract level, the research project now faces the transition of the platform from offering pure information to encouraging organizational learning within community creation. In practice, the research project deals with the implementation of the presented tools. We want to design a scenario which integrates the tools in the daily work of project managers in SMEs. For this purpose, the following questions must be considered: (1) How can the KMUT platform contribute to a higher business value for the project management outcome in SME and what kind of employees already use social media for this purpose? (2) Which scenario guides the KMUT platform for collaborative organizational learning? To answer these questions a study of social media use is presented. A reflection of the practical implementation of the platform as a theoretical scenario analysis is carried out. Additionally, organizational learning theory under the aspect of communities of practice is integrated.