Vaccine Effectiveness, Burden and Impact Studies (VEBIS) of COVID-19 and Influenza – Tender Specifications OJ/2021/DPR/12924  DL 4.1.4. Online  technical meeting  (approximately 30  participants)  Calls with ECDC, the contractor, study sites and other relevant participants (as  appropriate and approved by ECDC). The focus of these calls will be on  methodological and technical aspects related to practical implementation of the  study, challenges faced including lessons learnt. Every 3 months Video / telephone  conference  Word - ECDC  template  DL 4.1.5. Organisation  of a face to face  meeting, including  meeting report  Provision of scientific aspects related to meeting organization and delivery,  facilitation of the meeting including on site personnel support.  Twice during the  duration of the  framework  contract  Word – ECDC  template  Power Point  DL 4.1.6. Reports on  progress during each  specific contract  To facilitate efficient project management of each Specific Contract, a short and  concise summary report shall accompany the submission of deliverables to ECDC by  each interim and final deliverable deadline.  The report shall clearly summarise which deliverables were delivered on time or  early. If any are delayed or not delivered, the report shall include a clear description  of reasons.  Twice for each  specific contract  Word; Power Point  DL 4.1.7.  Report/Standard  Operating Procedures  to transfer knowledge  gained through the  project  The contractor shall draft a technical report, including Standard Operating  Procedures on the coordination functions and activities with a view on ensuring  business continuity and sustainability of activities following the finalisation of the  project. The report shall also include a clear, detailed, and complete list of all study contacts,  description of procedures used to implement the lot tasks, recommendations for  further scientific development of the content related to the lot.  One time, at the  end of the specific  contract Word; Power Point  Task 2: Preparation and implementation of a vaccine effectiveness study using health registries  The contractor is expected to perform all preparatory work needed to set up the study in coordination with ECDC, and assess the feasibility of new  countries/study sites to join the study and provide an update report on progress made. The preparation will involve the support in the identification and  recruitment of study sites, and the study planning including the update and finalisation of the study protocol as well as all study related documents. The  contractor will be responsible for the implementation of the study according to the study protocol. The contractor shall ensure that all study sites are  performing the study activities according to the agreed plan and will immediately report to ECDC in case of any issue or challenge in the implementation  of the study. 