Subject:  Cleaning Services for the Delegation of the European Union to Barbados, the Eastern Caribbean States, the OECS and CARICOM/CARIFORUM EEAS-618-DELBRBB-SER–FWC https://etendering.ted.europa.eu/cft/cft-display.html?cftId=3812  Dear Madam/Sir,  The European Union, represented by the EU Delegation to Barbados the Eastern Caribbean  States, the OECS and CARICOM/CARIFORUM (referred to below as the contracting  authority) is planning to award the contract resulting from the above procurement procedure.  The procurement documents consist of the contract notice, this invitation letter, the draft  contract and tender specifications with their respective annexes. All documents are available  at the following TED e-Tendering website$^{1}$: https://etendering.ted.europa.eu/cft/cft-display.html?cftId=3812  Economic operators interested in this contract are invited to submit a tender in one of the  official languages of the European Union. Tenders must be submitted exclusively via the electronic submission system (e-Submission)  available from the above website$^{2}$. Tenders submitted in any other way (e.g. e-mail or by  letter) will be disregarded.  In order to submit a tender using e-Submission, tenderers (each member of the group in the  case of a joint tender) will need to register in the European Commission's Participant Register - an online register of organisations participating in EU calls for tenders or proposals. On  registering each organisation obtains a Participant Identification Code (PIC, 9-digit number)  which acts as its unique identifier in the above register. Instructions on how to create a PIC  can be found in the PIC-management Quick Guide for Economic Operators. Tenderers  already registered in the Participant Register shall reuse their existing PICs when preparing  tenders in e-Submission.  The time-limit for receipt of tenders is indicated under Heading IV.2.2 of the contract notice  where local time shall be understood as local time in Brussels. 1 Subscription to the call for tender at the above link allows interested economic operators to receive e-mail  notifications when new information or documents are published. Subscription is free of charge and does not  involve any commitment to submit a tender. $^{2}$ For detailed instructions on how to submit a tender please consult the e-Submission Quick Guide available at:  https://webgate.ec.europa.eu/esubmission/assets/documents/manual/quickGuide_en.pdf. In case of technical  problems, please contact the e-Submission Helpdesk (see contact details in the Quick Guide) as soon as possible.  1. Submission of tenders.  Ref. Ares(2019)2725278 - 21/04/2019 DELEGATION OF THE EUROPEAN UNION  TO BARBADOS, THE EASTERN CARIBBEAN STATES, THE OECS AND CARICOM/CARIFORUM Head of Delegation  Bridgetown,  Ares (2019)  EUROPEAN UNION 