EUOSHA/2021/OP/F/SE/0142  Overall management of press conference incl. identification  and invitation of media  Kick-off meeting for defining topic and overall concept of the press conference  (for both onsite  and online press conferences)  • Kick-off meeting between the EU-OSHA’s national partner and the Contractor’s national partner  should determine the overall approach and concept of the press conference (including its focus,  topic and key messages);  • Elaboration of a concept including a structure and agenda of the press conference with  suggestions of spokespersons and experts;  • Set provisional date and location: date of event should not clash with competing events or take  place after EU-OSHA end of year deadlines;  • Planning grid, to do list template and other resources should be provided by the Contractor  headquarters. Media relations’ activities need to be agreed and included in the project’s  timetable.  • On-site attendance by Contractor’s national partner is obligatory;  • Early decision-making on agenda and distribution of roles for all parties, including any necessary  briefings;  • Contractor’s national partner is the main contact person for all practicalities, speakers and  journalists. For comprehensive reporting, attendance and registration list needs to be taken  care of (set up of registration area).  On-site support and assistance  Liability Insurance  • The insurance will be arranged via a framework contract with an insurance company through  the Contractor.  • Contractor’s national partner to prepare the event and liaise with service providers (always in  close consultation with the EU-OSHA’s national partner, where needed or requested).  Management of all services regarding the press conference (partners, suppliers, etc.)  (for both  onsite and online press conferences)  European Agency for Safety and Health at Work – EU-OSHA  36 