Organisation of online annual meeting  (DL 1.1.3, 2.1.3, 3.1.3, 4.1.3, 5.1.4)  The contractor will organise on approximately annual basis an online meeting for the activities described  in the lot. The agenda will be decided in close collaboration with ECDC and will have the main aim to  present the results of the activities.  The online annual meeting will be attended by ECDC, the contractor personnel, project study site  participants and other stakeholders such as representatives from Member States, WHO, EMA and the  EC. If deemed necessary, ECDC might request the contractor to collect Declaration of Interests (DoI). The  working language at the meetings will be English. Organisation of online technical meetings  (DL 1.1.4, 2.1.4, 3.1.4, 4.1.4, 5.1.5).  The contractor will organise online technical meetings approximately every three months as needed for  the activities described in the lot. The agenda will be decided in close collaboration with ECDC and the  online meetings will have the main aim to discuss technical and methodological aspects in relation to the  activities.  The online technical meetings will be attended by ECDC, the contractors, project study site participants  and other stakeholders such as representatives from Member States, WHO, EMA and the EC. The  working language at the call is English. The contractor will: 15  • Be responsible for the platform used for the online technical meeting. When appropriate, based  on the evaluation of ECDC, these calls will have restricted attendance requiring the contractor to  • Be responsible for the platform used for the online annual meeting. When appropriate, based on  the evaluation of ECDC, these calls will have restricted attendance requiring the contractor to  limit attendance (eg. by ensuring the link to the call will not be forwarded to others, and  requiring registration by participants for the meeting). • Contact the external experts participating to the call to complete a Declaration of interests form,  in case ECDC decides that the topic of the meeting warrants them. The forms shall be submitted  via the ECDC Electronic Declaration of Interest Tool accessible at  https://edoisubmission.ecdc.europa.eu/. The Contractor shall inform the ECDC project manager  when the declarations(s) are duly completed and submitted through the tool. The ECDC project  manager will confirm to the contractor that no conflict of interest has been identified and  validate the proposed list of external experts. If potential conflicts of interest are identified, the  contractor shall send a new list of experts. • Organise and facilitate an online conference call of an approximate duration of 6-8 hours (can  occur on more than one day). • Provide ECDC with a proposed agenda at least 2 weeks before the meeting; four weeks if the  meeting is foreseen by ECDC as a meeting for which Declaration of interest should be completed • Agree with ECDC on participants, invited speakers and observers. The participants list and draft  meeting agenda should be approved by ECDC. ECDC reserves the right to suggest alternative  dates and to review the number of participants than those proposed by the contractor. The  invitations should be sent by the contractor on behalf of ECDC (and copying ECDC project  manager) after agreeing with ECDC on the list of invited attendants and on the agenda.  • Seek speakers’ agreement for sharing their meeting presentations, and share presentations with  attendees, as appropriate.  • Provide a meeting report. The meeting report should include: a table of contents, list of  abbreviations, meeting scope, executive summary, discussion on results/lessons learned, and  conclusions/next steps and action points. As part of the report, a final list of participants and  agenda should be included. The contractor will: