Vaccine Effectiveness, Burden and Impact Studies (VEBIS) of COVID-19 and Influenza – Tender Specifications OJ/2021/DPR/12924  DL 3.1.3. Online  annual meeting  (approximately 50  participants)  Calls with ECDC, the contractor, countries and other relevant participants (as  appropriate and approved by ECDC). The focus of these calls will be to present study  results to a wider audience.  Four times during  the framework  contract; on an  annual basis  Video / telephone  conference  Word - ECDC  template  DL 3.1.4. Online  technical meeting  (approximately 30  participants)  The focus of these calls will be on the practical implementation of the study,  challenges faced, including lessons learnt. Every 3 months  after study launch  Video / telephone  conference  Word - ECDC  template  DL 3.1.5. Organisation  of a face to face  meeting, including  meeting report  Provision of scientific aspects related to meeting organization and delivery,  facilitation of the meeting including on site personnel support.  Twice during the  duration of the  framework  contract  Word – ECDC  template  Power Point  DL 3.1.6. Reports on  progress during each  specific contract  To facilitate efficient project management of each Specific Contract, a short and  concise summary report should accompany the submission of deliverables to ECDC  by each interim and final deliverable deadline.  The report should clearly summarise which deliverables were delivered on time or  early. If any are delayed or not delivered, the report should include a clear  description of reasons. Twice for each  specific contract Word; Power Point  DL 3.1.7. Report/  Standard Operating  Procedures to transfer  knowledge gained  through the project  The contractor shall draft a technical report, including Standard Operating  Procedures on the coordination functions and activities with a view on ensuring  business continuity and sustainability of activities following the finalisation of the  project.  Clear, detailed, and complete list of all study contacts, description of procedures  used to implement the lot tasks, recommendations for further scientific  development of the content related to the lot.  By the end of the  framework  contract  Word; Power Point  Task 2: Identification of the countries and long-term care facilities  The contractor is expected to perform all preparatory work needed to set up the vaccine effectiveness studies in long-term care facilities, for symptomatic,  severe, and fatal cases of laboratory-confirmed COVID-19.