UCI CYCLING REGULATIONS  Annex B  Protocol for discussions regarding extreme weather and the  riders’ safety during events  Background  Convening a meeting  Meeting  Problems  The protocol involves the compulsory convening of a meeting of stakeholders (see the  section on “Appointment of representatives” below) when:  A concise summary of the meeting shall be drawn up by the President of the  Commissaires’ Panel and sent to the UCI along with the race report.  The meeting shall be held in a suitable environment and in a formal manner. Participants  shall take part in a constructive spirit and shall listen to the views of others while  employing common sense, taking into account the interests of all stakeholders and  preserving the good image of the sport of cycling.  The meeting is convened at the request of any of the appointed representatives (see the  section on “Appointment of representatives” below) or by the UCI through the President  of the Commissaires’ Panel.  This document forms an integral part of the UCI Regulations and is applied in accordance  with article 2.2.029 bis.  A working group made up of representatives from the UCI, riders (CPA), teams (AIGCP)  and organisers (AIOCC) agreed an action plan in the event of extreme weather  conditions or concerns or an incident relating to rider’s safety during events. The group considered the health and safety of the riders to be the absolute priority.  $_{-}$  extreme weather conditions are anticipated prior to the start of a stage or race.  The extreme weather conditions that could lead to such a meeting include: 1.  Freezing rain;  2.  Accumulation of snow on the road;  3.  Strong wind;  4.  Extreme temperatures;  5.  Poor visibility;  6.  Air pollution.  $_{-}$  an issue regarding the course or the organisation of the event or stage  represents a risk to the riders’ safety. The following issues may lead to the  convening of a meeting:  1.  Failings relating to the safety of the course (surfaces, obstacles, protective  measures and barriers, signage, lighting, descents, narrow roads,  bridges, etc.);  2.  The intrusion of vehicles or individuals onto the course;  3.  Specific failings in the final kilometres of an event (road width, protective  measures and barriers, final bends, positioning of photographers, etc.);  4.  Failure to control spectators (behaviour, crowd management, smoke  bombs, etc.);  5.  Failings relating to the movement of vehicles in the race convoy.  E170421  ROAD RACES  299 