 For the format, quality criteria of the deliverables, deliverables planned for publication and business continuity of the services please refer to section 2.1.5 The contractor will be responsible for the coordination of the day-to-day activities of the lot, communication to ECDC and seek relevant approval;  organization of technical and annual meetings; production of documents related to the overall lot activities implementation. The contractor will maintain a  close communication with the selected study sites and will timely inform ECDC of any issue or challenge that may arise and propose possible solutions.  Task 1: Lot management  Deliverable (DL)  Description  Estimated  frequency/ Volume  File / form at type  DL 5.1.1. Annual work  plan for the lot, kick-off  teleconference with  ECDC and minutes  provided  The contractor shall organise a project launch teleconference to agree upon the  planning and milestones, in close collaboration with ECDC. The contractor shall draft an annual, detailed work plan for the specific request to  be discussed at this teleconference and write minutes of this teleconference. This  includes a clear description of project management and communication,  timelines, project team, and a separate synopsis describing the planned work for  the lot. The synopsis shall be written for an audience of external stakeholders.  The contractor shall deliver clear notes of the meeting, including next steps  clearly laid out.  Once a year;  Within 3 weeks  after the signature  of the specific  contract  Video/ telephone  conference Word  DL 5.1.2. Minutes of the  monthly  teleconferences  between ECDC and the  contractor  Organisation of teleconferences to report on the progress of the work plan  between ECDC and the contractor; agenda and minutes provided.  Every quarter, include a standing item in the agenda on discussing inclusion and  engagement of new countries/study sites currently not participating in the  studies. Clear minutes of the meeting and next steps clearly laid out.  10 times a year  Video/ telephone  conference Word  DL 5.1.3. Organisation  of a face to face  meeting, including  meeting report  Provision of scientific aspects related to meeting organization and delivery,  facilitation of the meeting including on site personnel support.  Twice during the  duration of the  framework  contract  Word – ECDC template Power point  Vaccine Effectiveness, Burden and Impact Studies (VEBIS) of COVID-19 and Influenza – Tender Specifications OJ/2021/DPR/12924  Tasks and Deliverables, Lot 5 