34  3) and should have the same structure as the  draft roadmap and address all the objectives. The final roadmap shall be presented by the  contractor during the final meeting.  Deliverable:  The final roadmap report (max.  90 pages, excluding annexes) shall include  the executive summary (max 2 pages)  drafted based on a template provided by  EFSA (external report). The roadmap shall be submitted in English in both MS-Word and Adobe Acrobat (PDF) format with the charts in MS-Excel.  7  Task: Prepare a final set of presentation  slides summarizing the methodology, and  main components of the roadmap for actions  updated according to the comments provided  by EFSA and agreements reached during  interim meeting #5. Deliverable : 1. A presentation of approximately 20  slides 2. A recorded presentation The presentation shall be submitted in  English in both MS-PowerPoint and Adobe Acrobat (PDF) format.  Yes  Within 7 months from  kick-off meeting  No. Meetings Deadline for  finalisation The contractor is responsible for organising the meetings and taking minutes using the appropriate  EFSA template of every meeting held with EFSA and for sending them to EFSA within 5 working days  after the meeting, for revision and agreement. The minutes must be approved by EFSA to be considered  as agreed. All meetings are to be attended by at least the project manager and the expert/s responsible for the  specific task/s under discussion, including sub-contractors if applicable.  In addition to the meetings below, the contractor will be asked to include in its work plan indicatively  a 2 hour meeting every second week throughout the entire duration of the contract to discuss on the  progress of the tasks/deliverables; any issues or risks should be highlighted during these meetings.  a. A 2 hour meeting every second week to discuss the progress of the upcoming deliverables, when  no other interim meetings are scheduled within two weeks, for a ‘checkpoint with EFSA’  throughout the entire duration of the contract.  b. 2-3 meetings (approximately 2 hours each) to be interviewed by a contractor that will be  identified by EFSA following a separate call for tenders and tasked to develop a roadmap for  action on artificial intelligence (AI) for evidence management in risk assessment. The aim of the  interviews is to explore and align the AI needs stemming from this specific roadmap with the  roadmap development on AI. The name of the contractor that will work on the AI roadmap will  be made available at the kick-off meeting.