Document code:  PRO-0027.06  Security level:  Internal  Effective date:  15/01/2019  ICT Governance  3.3.3. Records and Documents  TEM-0129.01  Uncontrolled copy once printed. Ensure that the right version is in use.  Page  24  of  92 Status Description  Under Analysis  The need to establish a new service has been identified and is planned to be  proposed to IT DPB (often as part of the IT Investment Vision).  Under Initial Design  Service has been approved to be established and is under the initial service  design phase. The Service Owner and the Service Manager have been  appointed.  • Status, one of the following:  • Service name • PRO-0013 Integrated Planning, Monitoring and Reporting (IMS)  ▪ <wdate>  is the end of the retention period. After this date the folder  will be removed.  ▪ <service name>  is the name of the service  ▪ x.y.z.k  is the activity code under which the service was operational  o The service folders (collecting all key information and documents concerning a service) for withdrawn services are in format  x.y.z.k  <service_name>_<wdate>_WITHDRAWN , where  • Withdrawn services (DMS, Folder 02_Decommissioned_services under activity  15.01.03)  • Service Catalogue (ECHA Intranet, under ICT pages)  • Service Portfolio (ECHA Intranet, under ICT pages). See below for the Service  Portfolio structure.  o Meeting minutes are approved by default unless an objection, stating clearly  that the meeting minutes should not be approved in current form, is  emailed to the IT DPB Secretariat or voiced by the end of the next IT DPB  meeting.  • Records of IT DPB Meetings including proposed IT Investment Visions and meeting  minutes with decisions taken (DMS, under activity 15.01.01). • IT Enterprise Architecture (ECHA DMS, under activity 15)  • IT Master Plan (ECHA DMS, under activity 15)  • Single Programming Document (ECHA public web site)  Strategic documents:  Records on strategic management of services and of the service portfolio:  Related governing documents:  Service Portfolio  contains the following information from each Service: