30 (77) ECHA/2020/666  Annex 1 to Tender Specifications  Technical Specifications Restricted  4.2.2.4. Pricing  4.3. Transitioning across lots: Takeover (WP 3)  4.3.1. Objectives  No cost to ECHA: the contractor shall comply and remain compliant with the rules and  requirements at no additional cost to ECHA. That is to say, ECHA shall not issue any SC  with the purpose of paying to bring the contractor in to compliance. Amongst other things,  the contractor shall bear the costs of the activities indicated above.  The following section describes the services covered under the takeover work package.  The Contractor shall have an adequate organisation, expected staffing, methodology,  inputs and outputs to successfully engage in the tasks and services to be provided.  This work package is specific to a product or set of products and allows the taking over  contractors to acquire the knowledge from the incumbent contractors and/or ECHA in order  to ensure the autonomous operation of the products under its responsibility. This work  package applies in conjunction with the Handover work package (WP4) to all products and  services that, during their lifetime,  transition from one lot to another  of this FWC666.  However, the Takeover work package is also expected to be instantiated during the  FWC666 phase in stage . In this case, the contractor(s) handing over will be  incumbent(s) operating under the Framework Contracts being replaced by this procedure.  During the execution of this work package, the contractors are involved in all the services  in the scope of this FWC666. However, during the phase in stage, the existing services will  remain under the responsibility of the incumbent contractors until the takeover is  concluded.  The  takeovers of the phase in stage  must be synchronised with the termination of the  services of the current incumbent contracts. Practically, they can be seen as multiple takeovers :  • Takeover 1:  from the incumbent FWC ECHA/2016/333 Contractor for the related  products; • Ensure continuity of operations (especially for the maintenance of the existing  platforms and associated products) and ensure no performance degradation and  guaranteeing Business Continuity of all involved products.  • Be ready to deliver all required services in a smooth and transparent way, formalise  the transfer of responsibility from the previous Contractor/organisation to the new  Contractor and define a clear and up to date reference baseline on the status of  the specifications, software, and any related documentation  • Ensure that proper coordination and collaboration are put into place with the other  involved stakeholders (e.g. other contractors, other services of the Contracting  Authority)  • Establish efficient communication channels among the contractor ’s team and  with  ECHA’s teams for all involved  products  • Achieve a smooth transition without risk of services / business disruption while  controlling duration regardless of the situation in which the product will be at the  time of takeover Work Packages (WP)  LOT 1  LOT 2  WP 3  Transitioning across lots: Takeover  Responsible  Responsible  P.O. Box 400, FI-00121 Helsinki, Finland | Tel. +358 9 686180 | echa.europa.eu 