For organisational and security reasons the tenderer must provide the full name, date of birth,  nationality and ID or passport number of the representatives at least two working days in  advance to: ENER-E1-CFT@ec.europa.eu. The representatives will be required to present the  tender reception confirmation generated by e-Submission and to sign an attendance sheet. The  contracting authority reserves the right to refuse access to its premises if the above  information or the tender reception confirmation are not provided as required. The public part of the opening session will be strictly limited to the following aspects:  - verification that each tender has been submitted in accordance with the submission  requirements of the call for tender;  - announcement of the tenders received: the names of the tenderers (all members in the case  of a joint tender) will be announced;  Tenderers not present at the opening session may send an information request to ENER-E1- CFT@ec.europa.eu if they wish to be provided with the information announced during the  public opening.  Once the contracting authority has opened the tender, it shall become its property and will be  treated confidentially.  Except in duly justified cases, tenderers who have failed to submit evidence or to make  statements as required in the procurement documents, shall be contacted by the contracting  authority to provide the missing information or clarify supporting documents. The contracting authority may correct obvious clerical errors in the tender after confirmation  of the correction by the tenderer. Such information, clarification or confirmation shall not substantially change the tender.  Tenderers will be notified of the outcome of this procurement procedure by e-mail. The  notification will be sent to the e-mail address provided in the e-Submission application for the  tenderer (group leader in case of a joint tender) under the section  Tender Contact Info . The  same e-mail address will be used by the contracting authority for all other communications  with the tenderer. It is the tenderer's responsibility to provide a valid e-mail address and to  check it regularly.  If processing a tender involves the recording and processing of personal data (such as name,  address and CV), this data will be processed pursuant to Regulation (EC) No 45/2001 on the  protection of individuals with regard to the processing of personal data by the Community  institutions and bodies and on the free movement of such data. Unless indicated otherwise,  any personal data will be processed solely for evaluation purposes under the call for tender by  the Director of the Shared Resource Directorate of Directorate Generals for Mobility &  4  3.3 Evaluation phase (after the opening of tenders)  3.4 Award phase 4. Data protection. 