Vaccine Effectiveness, Burden and Impact Studies (VEBIS) of COVID-19 and Influenza – Tender Specifications – Lot 2 OJ/2021/DPR/12924  DL 2.1.3. Online  annual meeting  (approximately 60  participants)  Calls with ECDC, the contractor, study sites and other relevant participants (as  appropriate and approved by ECDC). The focus of these calls will be to present  study results to a wider audience.  Four times during the  framework contact; on  an annual basis  Video / telephone  conference  Word - ECDC  template  DL 2.1.4. Online  technical meeting  (approximately 30  participants)  Calls with ECDC, the contractor, study sites and other relevant participants (as  appropriate and approved by ECDC). The focus of these calls will be on  methodological and technical aspects related to practical implementation of the  study and on challenges faced including lessons learnt. Every 3 months Video / telephone  conference  Word  DL 2.1.5.  Organisation of a  face to face meeting,  including meeting  report  Provision of scientific aspects related to meeting organization and delivery,  facilitation of the meeting including on site personnel support.  Twice during the  duration of the  framework contract  Word – ECDC  template  Power point  DL 2.1.6. Reports on  progress during each  specific contract  To facilitate efficient project management of each Specific Contract, a short and  concise summary report should accompany the submission of deliverables to ECDC  by each interim and final deliverable deadline. The report should clearly summarise which deliverables were delivered on time or  early. If any are delayed or not delivered, the report should include a clear  description of reasons. Once a year Word; Power Point  DL 2.1.7.  Report/Standard  Operating  Procedures to  transfer knowledge  gained through the  project  The contractor shall draft a technical report, including Standard Operating  Procedures for the coordination and performance of the activities with a view on  ensuring business continuity and sustainability of activities following the  finalisation of the project.  Clear, detailed, and complete list of all study contacts, description of procedures  used to implement the tasks, recommendations for further scientific development  of the content related to the lot.  One time, in year 4  Word; Power Point 