Vaccine Effectiveness, Burden and Impact Studies (VEBIS) of COVID-19 and Influenza – Tender Specifications OJ/2021/DPR/12924  Expected number of participants to be approximately 140 from EU and 20 from  non-EU countries. Participants include all network participants, the national  coordinator, non-EU collaborators, EMA, ECDC, and other stakeholders where  relevant. DL 5.1.4. Online annual  meeting (approximately  160 participants)  Calls with ECDC, the contractor, study sites and other relevant participants (as  appropriate and approved by ECDC). The focus of these calls will be to present  study results to a wider audience. Four times during  the framework  contact; on an  annual basis  Live and recorded  Video/ telephone  conference Word – ECDC template  DL 5.1.5. Online  technical meeting  (approximately 60  participants)  Calls with ECDC, the contractor, study sites and other relevant participants (as  appropriate and approved by ECDC). The focus of these calls will be on  methodological and technical aspects related to practical implementation of the  study; challenges faced including lessons learnt. Every three  months  Live and recorded  Video/ telephone  conference Word – ECDC template  DL 5.1.6. Organisation  of an international  scientific advisory  group teleconference  The contractor shall convene teleconferences for an international scientific  advisory group (expected number of participants is approximately 10, most from  non-EU countries), in conjunction with the annual meetings or in conjunction to  influenza-related scientific conferences or organized not in conjunction. See  section 2.6.1.  Up to once a year  Video/ telephone  conference Word  DL 5.1.7. Reports on  progress during each  specific contract  To facilitate efficient project management of each Specific Contract, a short and  concise summary report should accompany the submission of deliverables to  ECDC by each interim and final deliverable deadline.  The report should clearly summarise which deliverables were delivered on time  or early. If any are delayed or not delivered, the report should include a clear  description of reasons. Twice for each  specific contract  Word; Power Point  DL 5.1.8. Draft report  with Standard  Operating Procedures  on coordination of  studies to transfer  knowledge gained  through the project  The contractor shall draft a technical report, including Standard Operating  Procedures on the coordination functions and activities with a view on ensuring  business continuity and sustainability of activities following the finalisation of the  project.  One time, at the  end of the  framework  contract  Word 