21  One day = 8 hours, half day = 4 hours  28  No. Meetings Deadline for  finalisation The contractor is responsible for organising the meetings and taking minutes using the appropriate  EFSA template of every meeting held with EFSA and for sending them to EFSA within 5 working days  after the meeting, for revision and agreement. The minutes must be approved by EFSA to be considered  as agreed. All meetings are to be attended by at least the project manager and the expert/s responsible for the  specific task/s under discussion, including sub-contractors, if applicable.  In addition to the meetings below, the contractor will be asked to include in its work plan indicatively:  a. A 2-hour meeting every second week to discuss the progress of the upcoming  deliverables, when no other interim meetings are scheduled within two weeks, for a  ‘checkpoint with EFSA’ throughout the entire duration of the contract .  b. 2-3 meetings (approximately 2 hours each) to be interviewed by a contractor that will  be identified by EFSA following a separate call for tenders and tasked to develop a  roadmap for action on artificial intelligence (AI) for evidence management in risk  assessment. The aim of the interviews is to explore and align the AI needs stemming  from this specific roadmap with the roadmap development on AI. The name of the  contractor that will work on the AI roadmap will be made available at the kick-off  meeting. 1 Kick-off meeting: via teleconference  –  one day 21 The purpose of the kick-off meeting is to:  -  verify the contractor’s understanding of the terms of  reference;  -  provide clarification on the additional supporting material  provided;  -  discuss the proposed approach and methodology to carry  out the services requested by EFSA (incl. the fine-tuning of  the methodology, timelines and structure of the various  deliverables) that will be documented in the inception report  and in the roadmap;  -  to have a joined discussion with the contractor developing  the roadmap on artificial intelligence on methods and  timelines foreseen for the development of the AI roadmap,  and how best to cooperate with each other to capture  potential opportunities and regulatory needs for the use of  AI in NAMs.  During this meeting, in addition to operational implementation, the  administrative  and  financial  matters  related  to  contract  implementation will be discussed. Within 2 weeks after  entry into force of  contract  2 Interim meeting #1: via teleconference  –  half day  The purpose of the meeting is to discuss/review the inception report.  Within 1.5 months from  kick-off meeting  3  Interim meeting #2: via teleconference  –  half day  The purpose of the meeting is to discuss/review the interim report  #1 Within 3 months from  kick-off meeting 