EUOSHA/2021/OP/F/SE/0142  Distribution of invitations by e-mail  • Invitations to be sent out via e-mail by the Contractor’s national partner to the addresses  provided by / agreed with the EU-OSHA's national partner;  • Appropriate amount of invitations to be distributed to guarantee maximum number of participants  (please see below the number of invitations to be sent depending on the size of the event);  • Invitation distribution at least 4 weeks prior to the event;  • Minimum number of invitations to be sent:  -  for 15 pax: 60 invitations  -  for 30 pax: 120 invitations  -  for 50 pax: 200 invitations  -  for 75 pax: 300 invitations  -  for 100 pax: 400 invitations -  for 150 pax: 600 invitations -  for 200 pax: 800 invitations -  for 250 pax: 1000 invitations -  for 300 pax: 1200 invitations  • Close liaison and cooperation between the Contractor’s national partner and EU-OSHA's  national partner to allow further action to increase number of attendees in case too few  participants are registered. EU-OSHA must be informed of the situation;  • The Contractor’s national partner should send an e-mail reminder at least 1 week prior to the  event.  • The EU-OSHA's national partner has to be provided with the registration list on a weekly basis;  • If registration numbers are low, EU-OSHA’s national partner and Contractor partner are to take  emergency actions e.g. inviting additional people from the EU-OSHA's national partner’s  database, etc.;  • Registration and participant lists should be compliant with GDPR Regulation (Regulation (EU)  2018/1725 of 23 October 2018).  European Agency for Safety and Health at Work – EU-OSHA  17  Handling of registration process  E-mail reminder following invitation 