• Invitation template to be available on EU-OSHA’s online collaborative tool for EU-OSHA’s  national partner and to be provided to network by Contractor headquarters. Final invitations  should be provided to Contractor headquarters, who will upload them to EU-OSHA’s online  collaborative tool (as pre-reporting information)  • Invitation to respect EU-OSHA's campaign/project design and includes the national logo of EU- OSHA, any other relevant logo and EU-OSHA’s national partner’s institution.  • Invitations to be sent out via e-mail by the Contractor’s national partner.  • Appropriate number of invitations to be distributed to guarantee maximum number of  participants.  • Invitation distribution - at least 2-3 weeks prior to the event.  • The Contractor’s national partner is responsible follow-up on registration to ensure maximum  attendance.  • The EU-OSHA's national partner must be regularly informed by the Contractor’s national partner  on progress.  • Contractor´s national partner follows up on invitations via e-mail (including minimum one  reminder if a certain number of registrations has not been reached) – to continue up until the  event.  • Facilities with in-house service (at the  discretion  of the visited SME/MSE);  • The Contractor’s national partner could check (in case of doubts) whether refreshments such  as coffee/water will be provided to participants as a welcome gesture from the visited  company.  European Agency for Safety and Health at Work – EU-OSHA  79  Coffee break / refreshments Organisation of coffee break (for onsite activities)  Follow-up via e-mail and phone  Distribution of electronic invitation