ECHA/2020/666  Annex 1 to Tender Specifications  Technical Specifications Restricted  16 (77) 4.1. Governance and contract management (WP 1)  4.1.0. Objectives & Pricing  4.1.1. Governance (WP 1.1)  The most significant responsibilities of the FWC666 contractors for this WP are described  in the work packages below .  The contractor shall have an adequate organisation, expected  staffing, methodology, inputs and outputs to successfully engage in the tasks and services  to be provided.  This work package covers the activities needed to ensure the overall governance and  contract management of the FWC666. It mainly relates to the management of the FWC666  contractors' activities, their internal  teams’  organisation and the coordination with ECHA.  This work package also covers the management of all administrative procedures related  to the procurement, accounting and invoicing of all services covered by the FWC666.  For the sake of clarity:  The contractor must ensure that their organisational structure allows a proper interaction  with ECHA and must specify and put in place an interaction model as specified below. The contractor must nominate a number of Single Points of Contact (SPOCs) for  coordinating effort and activities with the SPOCs nominated by the Contracting Authority. The contractor must coordinate efforts with ECHA on regular (monthly) and on ad-hoc  basis. Also, the contractor must prepare, hold and minute meetings with the Contracting  Authority. The general availability of the contractor for this coordination must be as follows: • Bilateral monthly meetings  (BMM), planned in advance • BMM follow-up meeting usually the day after the BMM to handle all escalations  raised P.O. Box 400, FI-00121 Helsinki, Finland | Tel. +358 9 686180 | echa.europa.eu  • ECHA expects that general tasks for governance and contract management to be  carried by all contractors, (e.g. account management and horizontal activities at  FWC level such as participating in general or ad hoc governance meeting,  contracting, basic reporting etc.) and which shall be at no extra cost for ECHA.  • Specific tasks (i.e. activities covered by this work package and linked to the services  rendered under a specific contract) will be contracted with the respective contractor  as required (with Fixed price or Quoted Time and Means as preferred contracting  mode). Table 2: Governance and contract management Work Packages (WP 1)  Work Packages (WP)  LOT 1  LOT 2  WP 1.1  Governance  Responsible Responsible  WP 1.2  Reporting  Responsible Responsible  WP 1.3  Contractor ’s internal activities management Responsible Responsible  WP 1.4  FQP delivery and maintenance  Contribute  Responsible  WP 1.5  Specific Contracts proposals  Responsible Responsible  WP 1.6  Contract Planning  Responsible Responsible  WP 1.7  Continuous Service Improvement Process  Contribute Responsible  WP 1.8  Cooperation with the Contracting Authority  during Audits  Responsible Responsible 