EUOSHA/2021/OP/F/SE/0142  • providing a demonstrable secure online platform or using EU-OSHA’s own online platform to  deliver webinars and other online events, which are General Data Protection Regulation  (GDPR) compliant; • renting a studio or conference room, or using EU-OSHA facilities to organise hybrid events;  • providing and/or managing the additional technical equipment necessary for organising a  hybrid event; • designing and implementing a customisable event landing page with EU-OSHA  branding/graphics/images through which participants and speakers can access the online/hybrid event and interact with each other; • developing a detailed script for the running of the virtual or hybrid event, where the roles of all  actors involved (content, logistics, IT) are defined and agreed with EU-OSHA; • preparing technical instructions for the moderator(s), speakers and participants;  • organising the necessary rehearsals with EU-OSHA staff, moderator(s), speakers and  panellists;  • facilitating a panel discussion format, including two rehearsals with all panellists prior to each  webinar, and audio, visual and equipment checks; • facilitating interactive tools/audience participation such as polls, Q&A sessions, downloadable  files, sharing presentation/links;  • overseeing and filtering incoming questions in the case of Q&A sessions;  • providing technical help desk support for both speakers and participants before and during  the event;  • detailing what back-up systems are in place for each webinar; • providing a waiting room/‘coffee break’ space for participants;  • providing both video and audio recordings and video/audio snippets if needed for EU-OSHA’s  social media channels;  • ensuring that the video is synchronised with the presentation slides;  • facilitating viewer registration if required;  • providing advanced analytics — measured feedback, full reporting and analysis per event;  • ensuring high-resolution images — showing any content from laptop, whiteboard, document  camera, tablet, PC; • ensuring effortless integrations with any software — API (application programming interface)  integration with third-party systems such as Office 365 is desirable;  • recording the comments/questions in the chat function;  • recording the full webinar/online event from beginning to end;  35 