For the format, quality criteria of the deliverables, deliverables planned for publication and business continuity of the services please refer to section 2.1.5 The contractor will be responsible for the coordination of the day-to-day activities of the lot, communication to ECDC and seek relevant approval;  organization of technical and annual meetings; production of documents related to the overall lot activities implementation. The contractor will maintain  a close communication with the selected countries and will timely inform ECDC of any issue or challenge that may arise and propose possible solutions.  Deliverable (DL)  Description  Estimated  frequency/ Volume  File / form at type  DL 3.1.1. Annual work  plan for the lot, kick- off teleconference  with ECDC and  minutes provided  The contractor shall organise a project launch teleconference immediately following  the signature of the specific contract to agree upon the planning and milestones, in  close collaboration with ECDC. The contractor shall draft an annual, detailed work  plan for the specific request to be discussed at this teleconference and write  minutes of this teleconference.  The deliverable should include a clear description of project management and  communication, timelines, project team, and a synopsis describing the planned work  for the lot; and clear meeting notes that include clear description of the required  next steps.  The annual work plan of the lot, which should be approved by ECDC, should include  the study methodology; the countries that will be invited, the number of long-term  care facilities, and the expected number of vaccinated and unvaccinated participants.  The contractor is expected to work with at least 8 countries. Once a year; within  3 weeks after the  signature of the  specific contract  Word  Video/teleconferen ce  DL 3.1.2. Minutes of  the monthly  teleconferences  between ECDC and  the contractor  Organisation of teleconferences to report on the progress of the work plan between  ECDC and the contractor; agenda and minutes provided.  Every quarter, include a standing item in the agenda on discussing inclusion and  engagement of new countries currently not participating in the studies. Clear notes  of the meeting that include clear description of the required next steps.  10 times a year  Video / telephone  conference  Word  Task 1: Lot Management  Tasks and Deliverables, Lot 3  Vaccine Effectiveness, Burden and Impact Studies (VEBIS) of COVID-19 and Influenza – Tender Specifications OJ/2021/DPR/12924 