For the format, quality criteria of the deliverables, deliverables planned for publication and business continuity of the services please refer to section 2.1.5 Deliverable (DL)  Description  Estimated frequency/  Volume  File / form at type  DL 2.1.1. Annual  work plan for the lot,  kick-off  teleconference with  ECDC and minutes  provided  The contractor shall organise a project launch teleconference to agree upon the  planning and milestones, in close collaboration with ECDC. The contractor shall draft an annual, detailed work plan for the specific request to  be discussed at this teleconference and write minutes of this teleconference. This  includes a clear description of project management and communication, timelines,  project team, and a separate synopsis describing the planned work for the lot. The  synopsis shall be written for an audience of external stakeholders. The contractor  shall deliver clear notes of the meeting, including next steps clearly laid out.  Once a year; Within 3  weeks after the  signature of the  specific contract  Video/ telephone  Word DL 2.1.2. Minutes of  the monthly  teleconferences  between ECDC and  the contractor  Organisation of teleconferences to report on the progress of the work plan  between ECDC and the contractor; agenda and minutes provided. Every quarter, include a standing item in the agenda on discussing inclusion and  engagement of new countries currently not participating in the studies. Clear notes  of the meeting and next steps clearly laid out.  10 times a year  Video / telephone  conference  Word  The contractor will be responsible for the coordination of the day-to-day activities of the lot, communication to ECDC and seek relevant approval;  organization of technical and annual meetings; production of documents related to the overall lot activities implementation. The contractor will maintain  a close communication with the selected study sites and will timely inform ECDC of any issue or challenge that may arise and propose possible solutions.  Task 1: Lot Management  Tasks and Deliverables, Lot 2  Vaccine Effectiveness, Burden and Impact Studies (VEBIS) of COVID-19 and Influenza – Tender Specifications – Lot 2 OJ/2021/DPR/12924 