EUOSHA/2021/OP/F/SE/0142  2.3  Lot 3: Organisation of corporate events The overall aim of lot 3 is to select a company to assist EU-OSHA in organising onsite, hybrid 1  and  online events (conferences, workshops, seminars, exhibitions, etc.) and facilitate the Agency’s  participation in events led by other organisations. Services to be provided include designing and organising onsite, hybrid and online events, and  conceptualising and producing exhibition stands of various sizes and levels of professional quality  (standard or top of the range, depending on the size and prestige of the event, the subject of the event  and the location).  The events concerned will take place mainly in Bilbao (Spain) and Brussels (Belgium), but also in other  EU Member States, occasionally in EEA countries or accession or candidate countries and, more rarely,  in third countries.  The event management will involve facilitating the organisation of events and actions such as:  EU-OSHA estimates that the contractor will have to implement the following corporate events in the  coming 4 years (2022-2025). It should be highlighted that the events mentioned below could be  implemented as onsite, hybrid or online meetings (to be specified in the relevant request for services):  1  Hybrid events bring together the elements of a onsite and an online meeting. The moderator(s) and speakers or some of the  audience gather in one onsite space and the rest of the audience participates via an online platform, which allows interaction  between all participants. 23  • EU-OSHA flagship events : every 2-3 years, EU-OSHA organises the Healthy Workplaces  Summit for around 300 participants from all over Europe. This summit is a 2 half-day event with  plenary sessions and three parallel workshops (2 hours during 1 half-day), with two-way  interpretation carried out in four EU languages. In addition, once a year the Agency organises  an important corporate or campaign event for up to 100 participants, with two-way interpretation  in up to four EU languages.  • Management Board meeting : ordinary meetings of EU-OSHA’s Management Board shall be  organised at least twice a year. These meetings for up to 120 participants will consist of two  half-day plenary sessions and three parallel half-day break-out sessions. For the plenary  sessions, two-way simultaneous interpretation in five EU languages shall be provided. • online and hybrid events such as webinars, virtual conferences, virtual meetings, online  workshops or any other type of online meetings.  • internal events for staff and/or team-building activities;  • public events, exhibitions, fairs, educational, training, cultural or any other type of promotional  events;  • conferences, seminars, working group meetings, workshops, round-table discussions, presentations, etc.; 