For the format, quality criteria of the deliverables, deliverables planned for publication and business continuity of the services please refer to section 2.1.5 The contractor will be responsible for the coordination of the day-to-day activities of the lot, communication to ECDC and seek relevant approval;  organization of technical and annual meetings; production of documents related to the overall lot activities implementation. The contractor will maintain  a close communication with the selected study sites and will timely inform ECDC of any issue or challenge that may arise and propose possible solutions.  Deliverable (DL)  Description  Estimated  frequency/ Volume  File / form at type  DL 4.1.1. Annual work  plan for the lot, kick- off teleconference  with ECDC and  minutes provided  The contractor shall organise a project launch teleconference to agree upon the  planning and milestones, in close collaboration with ECDC. The contractor shall draft an annual, detailed work plan for the specific request to  be discussed at this teleconference and write minutes of this teleconference. This  includes a clear description of project management and communication, timelines,  project team, and a separate synopsis describing the planned work for the lot. The  synopsis shall be written for an audience of external stakeholders. The contractor  shall deliver clear notes of the meeting, including next steps clearly laid out.  Once a year;  Within 3 weeks  after the signature  of the specific  contract  Word; Video/  telephone  conference DL 4.1.2. Minutes of  the monthly  teleconferences  between ECDC and  the contractor  Organisation of teleconferences to report on the progress of the work plan between  ECDC and the contractor; agenda and minutes provided.  Every quarter, include a standing item in the agenda on discussing inclusion and  engagement of new countries currently not participating in the studies. Clear notes  of the meeting and next steps clearly laid out.  10 times a year  Video / telephone  conference  Word  DL 4.1.3. Online  annual meeting  (approximately 60  participants)  Calls with ECDC, the contractor, study sites and other relevant participants (as  appropriate and approved by ECDC). The focus of these calls will be to present study  results to a wider audience.  Four times during  the framework  contact; on an  annual basis Video / telephone  conference  Word - ECDC  template  Task 1: Lot Management  Vaccine Effectiveness, Burden and Impact Studies (VEBIS) of COVID-19 and Influenza – Tender Specifications OJ/2021/DPR/12924  Tasks and Deliverables, Lot 4 