EUOSHA/2021/OP/F/SE/0142  • Appropriate amount of invitations should be distributed to guarantee the participation of  journalists to the round table.  • Invitation distribution - at least 2/3 weeks prior to the event;  • The Contractor’s national partner is responsible for phone follow-ups to ensure maximum  attendance;  • EU-OSHA’s national partner must be regularly informed by Contractor’s national partner on  progress;  • Follow-up via phone – to continue up until the event.  • Contractor’s national partner could do a pre-collection of questions from the journalists that can  be provided to the EU-OSHA’s national partner and experts in advance and for preparation.  • The briefing could include the provision of media questions that the Contractor’s national partner  has collected from the registered journalists;  Management of practicalities e.g. arrangement of venue, etc. liaison with suppliers and partners  as well as financial management (for onsite)  • The Contractor’s national partner to prepare the round-table and liaise with service providers  (always in close consultation with the EU-OSHA’s national partner where needed or requested);  • The Contractor’s national partner has to offer the EU-OSHA’s national partner a proposal on  venue and coffee break, EU-OSHA’s national partner has to give his/her agreement.  Liability insurance (for onsite)  On-site support by 1 PR consultant  On-demand interview requests  • The insurance will be arranged via a framework contract with an insurance company through  the Contractor.  • Contractor’s national partner to be onsite to facilitate the smooth implementation of the activity • Contractor’s national partner to coordinate media and speakers to ensure interviews are  available; • Experts, as well as the EU-OSHA’s national partner should be available to the journalists for  interviews;  62 