EUOSHA/2021/OP/F/SE/0142  • Email alerts : the contractor might be required to write and send email alerts (up to 600  words) to partners to promote campaign events, activities and publications, and to ask them  to share and report regularly on their own campaign activities. The alerts will use an existing  template and should also encourage partners to publish their news and events items on  the campaign website and promote the campaign through their communication channels. • Virtual online encounters for/with partners : during the lifetime of the campaign, online  encounters between campaign partners and relevant speakers (for example EU-OSHA’s  Executive Director and/or OSH experts) may be organised to debate campaign-related  topics. The technical platform will be chosen by EU-OSHA (most likely MS Teams), but the  contractor will be expected to provide any necessary assistance, such as drafting the  agenda, preparing and sending invitations, managing the registration process and helping  partners to connect. The contractor will collect questions from interested partners in  advance and provide them to EU-OSHA. The contractor might act as moderator during the  online encounter and will send brief follow-up emails to participants and collect subsequent  feedback. • Online monitoring and inventory : the contractor will keep an inventory and media log of  partners’ campaign events and activities, and of any communication the contractor might  have with the partners, as this will serve as a good basis for any potential promotion and  for the final monitoring report. The format of such an inventory should be agreed with EU- OSHA and will be updated by the contractor each month. For the appropriate  implementation of this task, the contractor should carry out desk research (checking  partners’ websites and social media channels to identify online mentions of the campaign)  and any other follow-up actions that may facilitate a comprehensive inventory. The  contractor will also be kept updated on the results retrieved by EU-OSHA’s online media  monitoring platform (currently Meltwater) and is expected to combine those results, if  applicable, with the contractor’s own monitoring results. • Online surveys : at least once a year, the contractor will be required to organise and  implement an online survey among all campaign partners, which may need to be adapted  slightly for each type of partner (focal point, official campaign partner or media partner).  The implementation of such a survey will include all necessary steps, including drafting the  questionnaire in consultation with EU-OSHA (around 15 multiple-choice questions);  creating the survey with the existing campaign database tool or any other online tool the  contractor might propose, including testing and troubleshooting; and informing partners  about the survey using the appropriate engagement actions. The contractor will need to  send reminders (and make phone calls if necessary) during the survey and follow-up  period, and contribute to solving any problems. Finally, the contractor will be expected to  extract and analyse survey results and provide a consolidated report. future cooperation activities. The contractor will have to prepare short summaries of the  results of the calls. The contractor might also attend partnership meetings (face to face  and/or virtual) with existing and potential partners. 20 