For each specific contract, depending on the specifications of the request for services, the contractor  will have to develop and prepare the conference materials, as well as an online event landing page, if  not provided by EU-OSHA. EU-OSHA’s visual identity guidelines have to be followed whenever  preparing conference material or the landing page. These will be provided by EU-OSHA to the  contractor.  The services may include the following type of deliverables:  The contractor may be required to hire local staff to help with certain aspects of events. In particular,  the contractor needs to ensure that all applicable safety and health legislation and local employment  legislation is respected when providing staff. The request for services will specify the level of experience  and professional and linguistic competence required.  29  EUOSHA/2021/OP/F/SE/0142  • The contractor shall draw up a list of the people who actually participated in the event. The list  shall be produced electronically. The list shall be made available to EU-OSHA within 10  working days after the event.  • The contractor, in particular the event coordinator, shall be present during the event to oversee  logistical tasks, except if stated otherwise in the request for services.  • If the contractor is assigned to organise an internal EU-OSHA event or events with a limited  number of participants, EU-OSHA may not require the contractor to be present at the event.  • implementation of a customisable online event landing page with EU-OSHA  branding/graphics/images, where participants can find all the information about the event  (programme, presentations, practical information, etc.) before and after the event; • production and dissemination of the event programme;  • layout and production of double-sided name plates for the speakers;  • layout, production and dissemination of badges to the participants;  • printing of the documents (EU-OSHA will cover the translation costs and return the translated  texts to the contractor);  • supply and installation of conference kits such as folders, pens, flipchart;  • preparation and/or production and copying of all documents/files and provision of these to the  participants by email and/or at the venue (accessible digital documents where necessary);  • coordination with the visual design contractor if requested by EU-OSHA.  2.3.5  Local assistance and other event staff  2.3.4  Conference material and information repository  Logistics of the event 