10  9.9 A beneficiary is expected to have completed a project within six  months after the approval of the project by District Economic  Development Committees except for poultry abattoirs.  9.10 If funds are not disbursed within six months following approval by the  committees, they will be forfeited.  10.2.1 Department of Agribusiness Promotions (DABP) and DAP will facilitate  development of the constitution.  10.2.2 Farmers shall be trained on smallstock and poultry management.  10.2.3 Regular refresher courses in relevant disciplines will be organised for  extension staff.  10.2.4 Subject matter specialists from DAP will monitor projects and mentor  beneficiaries.  10.2.5 Quarterly visits shall be undertaken to monitor progress e.g., births, mortality,  sales etc. Data will be recorded by the local extension agents and presented to  the District offices for consideration on monthly basis.  10.2.6 The Range Management Section (Ministry of Agriculture) in collaboration  with Range Ecology Division (Ministry of Wildlife and Tourism) shall  monitor the state of the range lands from each district. This information from  monitoring process will indicate whether the range resources are well  managed or not. The monitoring report will be presented to the District offices  and Ministry of Agriculture (Headquarters) for consideration.  10.2.7 The local extension agents should confirm through visits and written evidence  that drilling has been completed.  10.0  Monitoring and Evaluation  10.1  District Office  10.2 Extension Support The responsibilities of district offices, extension staff and farmers (beneficiaries) are  presented in the sections below.  The district office will keep a register of approved projects and provide updates on  project progress on monthly basis. 