EUOSHA/2021/OP/F/SE/0142  Photographer  X  X  Speakers  Speakers  Speakers  Moderator  Moderator  Moderator  X  X  Venue rental for 15 pax (onsite part)  Overall management • Kick-off meeting (for both onsite and online types of event) Kick-off meeting between the EU- OSHA's national partner and the Contractor partner must determine the overall approach and  concept of the event (including its focus, topic and key messages). Contractor’s national partner  can provide advice to develop events in line with the defined objectives and tailored them to  the specific target audiences.  • The event concept should be decided by the FoP and should include a structure, an agenda of  the meeting and a list of possible spokespersons and experts.  • FoP and Contractor’s national partner set a provisional date and location.  • Definition of topic, key message(s) and title(s) (for both onsite and online types of event) EU- OSHA's national partner must decide the topic for the event, including key messages and title.  The topic must be in line with the corresponding EU-OSHA projects and related to occupational  safety and health of EU/EEA citizens.  • Definition of speakers (for both onsite and online types of event) EU-OSHA's national partner  should suggest speakers and provide information and their contact details (at least 6 weeks  prior to the event).  • EU-OSHA's national partner and the Contractor’s national partner must agree in a first meeting  on how speakers are approached i.e., either by EU-OSHA's national partner or by the  Contractor’s national partner.  • Event preparation & management, handling of all service providers (for both onsite and online  types of event) Contractor’s national partner should manage the preparation of all logistical  aspects of the event and handle all services providers for the services contracted by EU-OSHA.  • The insurance will be arranged via a framework contract with an insurance company through  the Contractor.  Liability insurance  (for onsite, online + “onsite + online streaming” and hybrid events) 13  European Agency for Safety and Health at Work – EU-OSHA 