28  The A-Z descending button is used to sort data from the lowest to highest values. The Z-A descending button is used to sort data from the highest to lowest values. The Sort action, circled in blue below is used to alphabetically organize data. Sorting options are located in the  Sort & Filter  section. For this example we will sort by last name. To sort the data alphabetically:  Sorting allows for alphabetic, numeric, color and even multi-level organization. Alphabetical  SECTION VI: Sorting  Data will be displayed as separate columns. 1. Select the column to sort. 2. Highlight the column. 3. Select the  Data  tab. 10. Select  Finish .