21  The final roadmap report (max. 90 pages,  excluding  annexes)  shall  include  the  executive summary (max 2 pages) drafted  based on a template provided by EFSA  (external report). The roadmap shall be submitted in English in  both MS-Word and Adobe Acrobat (PDF)  format with the charts in MS-Excel.  7  Task: Prepare a final set of presentation  slides summarising the methodology, and  main components of the roadmap for actions  updated according to the comments provided  by EFSA and agreements reached during  interim meeting #5 (final meeting).  Deliverable : 1. A presentation of approximately 20  slides 2. A recorded presentation. The presentation shall be submitted in  English in both MS-PowerPoint and Adobe  Acrobat (PDF) format.  Yes  Within 7 months from  kick-off meeting  No. Meetings Deadline for  finalisation The contractor is responsible for organising the meetings and taking minutes using the appropriate  EFSA template of every meeting held with EFSA and for sending them to EFSA within 5 working days  after the meeting, for revision and agreement. The minutes must be approved by EFSA to be considered  as agreed. All meetings are to be attended by at least the project manager and the expert/s responsible for the  specific task/s under discussion, including sub-contractors, if applicable.  In addition to the meetings below, the contractor will be asked to include in its work plan indicatively  a 2 hour meeting every second week throughout the entire duration of the contract to discuss on the  progress of the tasks/deliverables; any issues or risks should be highlighted during these meetings.  a. A 2 hour meeting every second week to discuss the progress of the upcoming deliverables,  when no other interim meetings are scheduled within two weeks, for a ‘checkpoint with EFSA’  throughout the entire duration of the contract.  b. 2-3 meetings (approximately 2 hours each) to be interviewed by a contractor that will be  identified by EFSA following a separate call for tenders and tasked to develop a roadmap for  action on artificial intelligence (AI) for evidence management in risk assessment. The aim of  the interviews is to explore and align the AI needs stemming from this specific roadmap with  the roadmap development on AI. The name of the contractor that will work on the AI roadmap  will be made available at the kick-off meeting.