Document code:  Security level:  Effective date:  PRO-0079.05  Internal  30/05/2016  Preventive and risk-based approach to management  The Process Owners ensure that these procedures and provisions are applied to the  processes under their responsibility, whenever relevant. These general preventive measures  are related to:  • the prevention of potential conflicts of interest as a tool to ensure a high quality science- based decision making (PRO-0067)  • the prevention of potential conflicts of interest of staff involved in evaluations in  recruitment and selection (PRO-0036) and procurement procedures (PRO-0039)  • setting appropriate controls in processes and related IT systems, e.g. applying the 4- or  6-eyes principle in the financial and operational workflows • back-up arrangements, as a tool to ensure the continuity of operations (PRO-0060)  • vulnerability and threats of the ICT systems (security flaws in an ICT system) (PRO- 0065)  • the prevention of fraudulent behaviour (MB/21/2013, MB/60/2014 and MB/27/2015)  • the harassment prevention (MB/42/2012)  • the regular review of IQMS documents to ensure that procedures and instructions  communicated to staff reflect the actual practice (PRO-0001).  4. Flowchart  5. Definitions Term or abbreviation  Definition  DCM  Directors’ Coordination Meeting Preventive action Action to eliminate the cause of a potential nonconformity or other  potential undesirable situation [ISO 9000:2015].  Risk  Any event or issue that could occur and adversely impact the  achievement of the Agency’s operational,  strategic and political  objectives.  [ISO 9000:2015] effect of uncertainty  Risk management  A continuous, proactive and systematic process of identifying,  assessing, and managing risks in line with the accepted risk levels,  carried out at every level of the Agency to provide reasonable  assurance as regards the achievement of the Agency’s objectives. Risks and opportunities  Potential adverse effects (threats) and potential beneficial effects  (opportunities) [ISO 14001:2015]  N/A  TEM-0129.01  Uncontrolled copy once printed. Ensure that the right version is in use.  Page  5  of  6