Document code:  PRO-0027.06  Security level:  Internal  Effective date:  15/01/2019  ICT Governance  b) ICT Procurement lead in the Director’s staff. TEM-0129.01  Uncontrolled copy once printed. Ensure that the right version is in use.  Page  73  of  92 Work / event  Use of activity / SECA code  Service related work  All work time and funds used for Service work that are  not otherwise mentioned in this table are recorded to a  Service specific code.  Investment Vision  preparation  All work time and funds used for Investment Vision  preparation are recorded to a separate, new code that is  specific for the Investment Vision.  Project work  All work time and funds used for Project Execution  preparation, starting from approval of PID to closure of  the Project, are recorded to a separate, new code that is  specific for the Project. New code is reserved for each new release of each IT  Product.  Project closure  Triggers the deactivation of the Project specific activity /  SECA code.  The following table describes how the codes are managed per different work.  To maintain conformance to financial regulation and principles of good accounting  practice, it is important to classify actual expenditure correctly. As soon as the PID is approved, a unique accounting code is associated to any of the to- be-built asset(s) stemming from the project (normally bespoke software applications or  components). The “build cost” apportioned to that code is used to determine the capital  value of the asset ( capitalisation ). Throughout the lifetime of the IT Investment, from the  accounting point of view , the  expenditure until approval of the first PID is considered a “research cost”, the expenditure  incurred in the execution of a PID is considered an ”asset building cost”, and  expenditure  incurred during operations and software maintenance work is considered a “running  costs”.  All IT activities are responsible for taking care of proper cost accounting practices  regarding their work according to given instructions  –  this includes activity / SECA code  allocation as instructed in  Allocation of SECA Codes for IT Work . In case of any unclear aspects regarding this area, the Information Systems Directorate  ICT procurement function will provide support and instructions. The overall framework for procurement activities is set by the  EU Financial Regulation and  Implementing Rules,  the  ECHA Financial Regulation  and the  FRAMEWORK FOR  COOPERATION on Procurement and Contract Management Directorate of Resources  – Finance Unit (R1) and Directorate of Information Systems (DIR I) . 3.12. IT Procurement and Outsourcing of IT Work  3.12.1. Cost Accounting and activity / SECA Code Allocation  Intangible fixed asset management