ECHA/2020/666  Annex 1 to Tender Specifications  Technical Specifications Restricted  32 (77) In order to facilitate the effective takeover and its understanding, the activities above are  split as follows (they apply to all the scope covered by Lot 2, and on case-by-case basis  to Lot 1):  The incumbent Contractor shares with the new contractor all knowledge base artefacts.  The latter attends the trainings prepared by the incumbent. The awareness of the  knowledge areas of each product will be validated by ECHA on regular basis during this  phase.  The incumbent Contractor will perform  Run  and  Grow  activities under its responsibility in  presence of the new Contractor, which will take notes and ask questions about the work.  The development of this phase will be validated by the new Contractor and ECHA on  regular basis.  The new Contractor will perform  Run  and  Grow activities in presence and  under the  responsibility of the incumbent , that will support and control the work done. The  development of this phase will be validated by ECHA on regular basis.  The contracting mode will be a Fixed Price (FP) contract (unless stated otherwise by ECHA)  and based on the following grounds:  4.3.2.1. Knowledge transfer 4.3.2.2. Shadowing  4.3.2.3. Reverse shadowing  4.3.3. Deliverables  4.3.4. Pricing  • Split per product  • Detailed per type of activity: knowledge transfer, shadowing and reverse  shadowing  • Sized by complexity  P.O. Box 400, FI-00121 Helsinki, Finland | Tel. +358 9 686180 | echa.europa.eu  Table 5: Takeover deliverables (WP 3)  Deliverable  Description  Takeover plan for  the service(s) Containing duration, milestones, team size, activities,  dependencies, success/exit criteria.  Updated  competence matrix  Description of the business, technical and managerial skills of  the teams and identification of the key profiles and resources  for the product or set of products and their back-ups  Team skills  upgrade action plan  Plan to be provided whenever needed for skills upgrade  actions.  Progress report of  the takeover  Containing areas covered, schedule, risks and issues and  validation from all parties involved.  Takeover sign-off  report  Acknowledgement of sufficient understanding of the service(s)  operation and its full responsibility.  Meeting minutes  Notes of the audio, video or face to face meetings with ECHA  and other involved stakeholders, as well as any other meeting  on which the contractor participates, not covered under other  reports.