The  Project Steering Committee  will meet in Brussels for the  Kick-off Meeting , no later than  15 days after the starting date of the contract. The meeting will ensure that the  Contractor  has  a clear understanding of the objectives and obligations in the contract.  After the kick-off, the  Project Steering Committee  will meet for a  Progress Meeting  every  four months. The  Contractor must send the minutes of the Kick-off and all Progress Meetings to INEA  within one week; INEA should approve or reply with a request for clarifications within two  weeks.  The  Contractor  shall submit to INEA an  Inception Report  no later than two months after the  starting date of the contract.  It will contain the detailed management plan and work plan, the communication and  dissemination plan, and the proposed structure for the Interim Progress and Final reports. It  must be based on these tender specifications but will account for any changes agreed during  the kick-off meeting. It must define measurable performance indicators and targets agreed  upon at the kick-off meeting to allow assessing the work done under the contract.  The  Contractor  shall submit to INEA  two Progress Reports . Progress Report 1 will cover  months 1 to 12 and will be due by the end of month 13. Progress Report 2 will cover months  1 to 24 and will be due by the end of month 25.  The Progress Reports will present a full overview of progress. They must give a complete  overview of the implementation of the contract and cover any deviations and corrective  actions taken. They must include achievements and impacts, feedback from stakeholders as  well as any problems encountered. Finally, they must include an updated plan of further  activities. In addition, they must include an annex providing a detailed description of the  financial resources used under this contract.  The  Contractor  shall submit to INEA a draft  Final Report  by the end of month 34 after the  starting date. INEA will give its feedback within 30 days after submission of this draft. The  Contractor  shall submit the Final Report by the end of month 36. The Final Report follows  the same structure as the Interim Final Reports. It covers the entire duration of the  Technical  and Support Office .  The Inception Report, Progress Reports and Final Report must be submitted to the INEA in  unsecured PDF format. The deadlines for submission of the deliverables and the progress reports are listed in Table 1.  The  Contractor  is deemed solely responsible for delays occasioned by subcontractors or other  third parties (except for cases of force majeure).  19 Progress and final reporting 