EUOSHA/2021/OP/F/SE/0142  Overall management incl. identification and invitation of  journalists and experts  Kick-off meeting for definition of topic and key messages, elaboration of concept  • Kick-off meeting between the EU-OSHA’s national partner and the Contractor’s national partner  should determine the overall approach and concept of the round table (including its focus, topic  and key messages);  • Concept to be elaborated including a structure and agenda of the roundtable with suggestions  of spokespersons /experts and journalists.  • Planning grid, to do list template and other resources should be provided by Contractor  headquarters. EU-OSHA’s national partner to provide the Contractor’s national partner with  OSH related background information relevant for the main topic of the round table;  • The insurance will be arranged via a framework contract with an insurance company through  the Contractor;  • The Contractor’s national partner must identify key media/journalists from general and  specialised media (national and regional);  • Final list of suggested media/journalists should be approved by the EU-OSHA’s national partner;  • The Contractor’s national partner could assist EU-OSHA's national partner in identifying the  experts;  • National and regional media should be approached to ensure broad and sufficient media  coverage. EU-OSHA’s national partner should advise if any specific media is desired;  • The Contractor’s national partner is responsible for the layout, design and text of the invitation;  • Invitations should include main information on subject of the round table, including attending  spokespersons, agenda, address of venue/e-platform, contact details etc.;  • EU-OSHA’s national partner has to approve the draft invitations in a timely manner;  • Invitation template has to be made available by Contractor headquarters. Final invitations should  be uploaded to EU-OSHA’s online collaborative tool by Contractor headquarters.  • Invitation’s branding should respect EU-OSHA's campaign/project design and includes the  national logo of EU-OSHA, any other relevant logo and the EU-OSHA’s national partner's  institution;  • Invitations to be sent out via e-mail by the Contractor’s national partner;  61  Identification, invitation and briefing of journalists/experts 