EUOSHA/2021/OP/F/SE/0142  The contractor will be required to inform the relevant EU-OSHA contact by email and without delay of  any new details that have an impact on the smooth functioning of an event.  The structure established by the contractor must be flexible enough to allow it to deal with peaks in  the volume of work without undermining service quality.  The contractor will be obliged to inform EU-OSHA without delay of any change in the technical  capacity on the basis of which it was selected.  The replacement of the project director and event coordinator requires the prior consent of EU- OSHA. The services to be provided by the project director and event coordinator need to be designed  and provided in such a way that business continuity is ensured at all times.  Under no circumstances may the contractor use a change of staff as an excuse for avoiding any of  its obligations, in particular with regard to deadlines and quality.  In order to ensure consistency with all EU-OSHA communication activities, the successful tenderer  for this lot will be requested — whenever necessary — to work together effectively with other EU- OSHA contractors.  2.3.2  Venue of onsite or hybrid conferences/workshops/meetings and other types of  events Venue  • The contractor is responsible for searching for venues, which should meet the requirements  of EU-OSHA for the specific onsite or hybrid event. The contractor may be requested to  propose two or three different venues for a specific event, of which EU-OSHA will choose  one.  • For onsite and hybrid events, meetings and conferences, the venue shall accommodate up  to the number of people specified by EU-OSHA in the request for services.  • Some events might need specific requirements, such as outdoor rented space.  • Venues for exhibitions, fairs and similar events might also be requested by EU-OSHA.  • The contractor is responsible for communicating at least the following venue information  to EU-OSHA in advance:  - equipment available (e.g. video projector, microphones, cameras, cable or Wi-Fi  internet connection, telephone, printers, computers, equipment for web streaming,  interpretation booths);  - equipment (e.g. cables on the floor) are installed in a safe way and must not  represent a safety risk; 26 