Document code:  Security level:  Effective date:  ICT Governance  PRO-0027.06  Internal  15/01/2019  Secretariat of IT DPB (SID)  The Secretariat of IT DPB manages the preparation, running and post activities related to  IT DPB meetings.  The head of the Information Systems Directorate is in charge of allocating the IT DPB  Secretariat. Often this role is allocated to the Process Improvement function.  The tasks of the IT DPB Secretariat include Programme Manager (PgM)  The Programme Manager is in charge of overall management of the work of the  Programme, including TEM-0129.01  Uncontrolled copy once printed. Ensure that the right version is in use.  Page  61  of  92 • driving the execution of the approved Programme Plan, o in line with the prevailing strategic documents and guidance.  o in co-operation with the related Service Managers and Product Managers,  and  • driving the creation of the Programme Plan, • proposing budget regarding the work of his Programme,  • proposing resource planning and allocation regarding the work of his Programme,  • coordinating, synchronising and sequencing the work of his Programme,  • taking care that the IT DPB receives relevant and updated information about  ongoing IT work, including exceptions.  • maintaining the IT DPB action list, and  • keeping minutes of the IT DPB meetings, • initiating and following up written procedures, o distributing the preparatory documents.  o gathering the preparatory documents for the meeting, and o the circulation of agendas,  o maintaining information about schedule of IT DPB meetings and deadlines  for delivery of preparatory documents for secretariat,  • preparation of meetings, including  3.10. ICT Governance Roles and Responsibilities  3.10.1. Roles and Responsibilities  –  IT DPB  3.10.2. Roles and Responsibilities - Programme Management 