General Administrative and Submission Clauses 8. Award of the contract  9. Signature of the contract with the successful Tenderer  9.1.  Standstill Period  9.2.  Exclusion criteria documentation  IMPORTANT NOTICE:  As the time limit for submitting the above-mentioned documentation is in  general 15 (fifteen) calendar days from the notification of the contract award, we strongly  recommend that the Tenderer starts gathering the requested documents (especially in case of joint  offer/subcontracting, including the relevant documents for Group members/subcontractors as soon  as possible in order to have the documents ready to be sent to EIB in case it is awarded the contract).  This will allow reducing the time line to sign the awarded contract with EIB. However, as mentioned  Please note that the signature of the contract between EIB and the successful Tenderer will be  conditional upon provision of the original certificates/documents from the successful Tenderer.  If the Tenderer is a legal person, information on the natural persons with power of representation,  decision making or control over the legal person shall be provided only upon request by the EIB.  N.B.  This does not apply to two-step procedures (such as restricted, competitive procedure with  negotiation, competitive dialogue) where exclusion criteria documentation has already been  provided in the context of the request to participate. The successful Tenderer to whom EIB intends to award the contract will have to provide within a  short time limit defined by EIB and preceding the signature of the contract the documentation  ( original documents ) listed in point IV [Evidence upon request] of the ‘Declaration on honour on  exclusion criteria and selection criteria and on absence of conflict of interest’ (to be found in Form 5  of the `Administrative forms for EIB tenders`).. If necessary, the EIB may suspend the conclusion of the contract for additional examination if this is  justified by the requests or comments made by an unsuccessful or aggrieved Tenderers or by any  other relevant information received. The requests, comments or information must be received during  the standstill period. In case of suspension all the Tenderers shall be informed with 3 (three) working  days following the suspension decision.  In case of published procurement procedures, the EIB shall not conclude the contract with the  successful Tenderer until a standstill period of 15 (fifteen) calendar days (paper notifications) or 10  (ten) calendar days (notification by electronic means) has elapsed. The standstill period shall run  from the day after the simultaneous dispatch of the notifications to successful and unsuccessful  Tenderers.  It is the Tenderer’s responsibility to provide a valid email address together with their contact details  and to check this email regularly. As soon as possible after an award decision has been made by the Bank, all Tenderers will be  informed by email of the result of the evaluation. Tenderers who have submitted admissible tenders  (not in one of the situations described in  point 6  (exclusion, conflict of interest), meeting the selection  criteria and whose tender is in conformity with the requirements set out in Procurement Documents  without being irregular or unacceptable or unsuitable) may request the characteristics and relative  advantages of the tender selected and the name of the successful Tenderer(s). Last updated: June 2020 Page 15 of 21 