General Administrative and Submission Clauses Table of Contents  Table of Contents  Page 2 of 21  Last updated: June 2020  1.  Foreword................................................................................................................................................................................. 4  2.  Procurement Documents.................................................................................................................................................. 4  3.  Communication between EIB and Tenderers .......................................................................................................... 4  3.1. Requests for clarification before the submission deadline ................................................................................ 5  3.2. Amendments to the Procurement Documents ........................................................................................................ 5  3.3. Site visits.................................................................................................................................................................................. 5  3.4. Physical or virtual data rooms........................................................................................................................................ 6  3.5. Clarification following the submission of tenders ................................................................................................. 6  3.6. Presentations......................................................................................................................................................................... 6  4.  Content and Submission of Tenders ............................................................................................................................ 7  4.1. Language of the tender ...................................................................................................................................................... 7  4.2. Content of the tender ......................................................................................................................................................... 7  4.3. Packaging the tender  (in case of e-Submission, please refer to point 4.5 and Appendix I)  ....................... 7  4.4. Receipt of the tender .......................................................................................................................................................... 8  4.4.1.  Proof of dispatch for registered mail and courier service......................................................................... 8  4.4.2.  Proof of dispatch for hand delivery .................................................................................................................... 8  4.5. Electronic submission of tenders (e-Submission) ................................................................................................. 9  4.6. Implications of submitting a tender............................................................................................................................. 9  5.  Opening of Tenders.......................................................................................................................................................... 10  5.1. Opening session................................................................................................................................................................. 10  5.2. Formal opening requirements..................................................................................................................................... 10  5.3. Opening record .................................................................................................................................................................. 10  6.  Tender evaluation............................................................................................................................................................. 11  6.1. Evaluation Committee..................................................................................................................................................... 11  6.2. Tender Evaluation Session............................................................................................................................................ 11  6.3. Exclusion criteria and conflict of interest ............................................................................................................... 11  6.4. Selection criteria ............................................................................................................................................................... 11  6.5. Evidence concerning exclusion and selection criteria....................................................................................... 12 