For the format, quality criteria of the deliverables, deliverables planned for publication and business continuity of the services please refer to section 2.1.5 Task 1: Lot Management The contractor will be responsible for the coordination of the day-to-day activities of the lot, communication to ECDC and seek relevant approval;  organization of technical and annual meetings; production of documents related to the overall lot activities implementation. The contractor will maintain  a close communication with the selected study sites and will timely inform ECDC of any issue or challenge that may arise and propose possible solutions. Deliverable (DL)  Description  Estimated  frequency/ Volume  File / form at type  DL 1.1.1. Annual work  plan for the lot, kick-off  teleconference with  ECDC and minutes  provided  The contractor shall organise a project launch teleconference to agree upon  the planning and milestones, in close collaboration with ECDC. The contractor shall draft an annual, detailed work plan for the specific request  to be discussed at this teleconference and write minutes of this  teleconference. This includes a clear description of project management and  communication, timelines, project team, and a separate synopsis describing  the planned work for the lot. The synopsis shall be written for an audience of  external stakeholders. The contractor shall deliver clear notes of the meeting,  including next steps clearly laid out.  Once a year;  Within 3 weeks  after the signature  of the specific  contract  Word  Video/ telephone  conference DL 1.1.2. Minutes of the  monthly teleconferences  between ECDC and the  contractor  Organisation of teleconferences to report on the progress of the work plan  between ECDC and the contractor; agenda and minutes provided. Every quarter, include a standing item in the agenda on discussing inclusion  and engagement of new countries currently not participating in the studies.  Clear notes of the meeting and next steps clearly laid out. 10 times a year  Video / telephone  conference  Word  DL 1.1.3. Online annual  meeting (approximately  80 participants)  Calls with ECDC, the contractor, study sites and other relevant participants (as  appropriate and approved by ECDC). The focus of these calls will be to present  study results to a wider audience.  Four times during  the framework  contact; on an  annual basis  Video / telephone  conference  Word - ECDC  template  Vaccine Effectiveness, Burden and Impact Studies (VEBIS) of COVID-19 and Influenza – Tender Specifications ECDC/2021/12924  Tasks and Deliverables, Lot 1 