Data Protection Laws Some Co-workers of mine have been sending customer's personal information, that includes banking details through unsecured plaintext emails. This feels to me like it is definitely breaking laws/regulations but I am not sure what ones. This is going on in the US and in the UK Is this an illegal practice? EDIT: By unsecured email I just mean a normal email sent between employees over outlook, this is also used to send emails externally and there is no blocker for sending attachments to external emails if someone was to mistype an email address there is nothing to stop this being sent out. By Plaintext I mean what is sent and received is readable, no hashing, etc. I don't know if this is encrypted decrypted on the send but as the email can be sent externally and internally I doubt it
Article 32 of the GDPR requires companies to adequately secure their data when handling data belonging to EU citizens. This also applies to cross border scenarios where data is transferred between countries. Technically speaking, the GDPR doesn't set a standard for security: you don't have to encrypt your data, use AES or RSA encryption, or hash and salt passwords. It is your choice on how to secure your data, though the GDPR does mandate specific ways to secure data. However, not doing so opens yourself up to two consequences: The European data protection supervisor is tasked with the enforcement of regulations. A company can be forced to increase their level security if a valid complaint alleging that inadequate security measures are in place is made There is a significant amount of security risk, and if a data breach occurs, the GDPR allows authorities to levy heavy fines. Especially heavy fines may occur if it is found that the data was not securely stored. So the answer is: A complaint to relevant authorities can force the company to take action, or they will lose access to the European market.
The GDPR is about "processing" not "storing", so your actions definitely fall under the GDPR. Also you have stored the email address and the email you sent in your "Sent" folder. You need to reply with all the information you have associated with that email address. This will at least be the email you already sent. If you scraped the email address from GitHub then you have it in a table with (presumably) other information such as the repository where you found it, in which case send that row of the table with the associated column headers. If you really just have a list of email addresses then say so. If you merely saw the email address and then typed a fresh email then say so.
Possibly, but probably not. Personal data is any information relating to an identifiable person. The statement “Alice is sick” is information, and relates to Alice who is identifiable. Processing personal data is not inherently illegal, but does require a legal basis per Art 6 GDPR, such as a legitimate interest. Here, the information is data concerning health, processing of which is prohibited unless one of the explicit exceptions applies (such as explicit consent, or legal obligations). So it is legitimate to have concerns on whether disclosure of this information would be legal. If these rules were breached, that would be on the data controller. Here, the company would be the data controller, not Bob (unless Bob acted against training and instructions and processed the personal data for his own purposes). However, GDPR probably doesn't apply to this specific interaction. In Art 2(1), the GDPR says that This Regulation applies to the processing of personal data wholly or partly by automated means and to the processing other than by automated means of personal data which form part of a filing system or are intended to form part of a filing system. A conversation itself would not be subject to GDPR rules – there is no filing system or similar structured data involved. What GDPR would prevent is to keep records on Alice's health status, but doesn't necessarily prevent talking about it informally. For example, the EUR 35.3M fine against H&amp;M in Germany was imposed not because managers talked with employees about personal matters, but because they then maintained detailed files about those personal matters. Data controllers are responsible though for ensuring security and compliance through appropriate technical and organizational measures (TOMs). TOMs can include things such as non-disclosure agreements and training for staff. If Bob acts against such training, there could be repercussions along the Bob–Company employment relationship. But that would mostly be an employment law thing, not so much a GDPR thing.
It's not illegal to ask. Whether they can give it to you, and under what circumstances, is another, much more complicated matter. For instance, if the database contains health information covered by HIPAA in the United States, or personal information covered by laws like GDPR or CCPA, the customer's ability to share the database may be restricted, either requiring additional confidentiality obligations/use restrictions, or preventing sharing entirely.
According to my knowledge I am not allowed to share other people's full name nor phone number nor email address without their permission. That is not correct. According to GDPR Article 2: This Regulation applies to the processing of personal data wholly or partly by automated means and to the processing other than by automated means of personal data which form part of a filing system or are intended to form part of a filing system. This Regulation does not apply to the processing of personal data ... ... (c) by a natural person in the course of a purely personal or household activity; GDPR Recital 18 states in relevant part: (2) Personal or household activities could include correspondence and the holding of addresses, or social networking and online activity undertaken within the context of such activities. Personal data that is not processed by &quot;automated means&quot;, for example data which is transmitted verbally, by hand writing, or by manually sent email, is not covered by the GDPR. Data which is used by a natural person for &quot;personal activities&quot; is also not covered. Consulting one's personal lawyer might well be a personal activity unless it is a business matter. Even if such a transfer of data were in scope for the GDPR, consent of the data subject (DS) is not the only available lawful basis. GDPR article 6 permits any of several possible lawful bases to be used, particularly paragraph 1 point (f) which reads: (f) processing is necessary for the purposes of the legitimate interests pursued by the controller or by a third party, except where such interests are overridden by the interests or fundamental rights and freedoms of the data subject which require protection of personal data, in particular where the data subject is a child. Also possibly relevant is point (c) which reads: processing is necessary for compliance with a legal obligation to which the controller is subject; In short, providing one's personal lawyer with the names and addresses of relevant people in connection with a legal issue is not at all likely to be prohibited by the GDPR, nor to require the consent of the people whose names and contact info are provided. However, a comment by user PMF reads: The Data Protection laws are mostly for companies, not for individuals. This is an overstatement. The laws do apply to natural persons as DCs, although enforcement is largely targeted at businesses, particularly large, for-profit businesses.
You wrote: As far as I believe, it is permitted under GDPR to record and store non-anonymized web server access logs, as these can be useful for security reasons. True, Recital 49 GDPR: The processing of personal data to the extent strictly necessary and proportionate for the purposes of ensuring network and information security, i.e. the ability of a network or an information system to resist, at a given level of confidence, accidental events or unlawful or malicious actions that compromise the availability, authenticity, integrity and confidentiality of stored or transmitted personal data, and the security of the related services offered by, or accessible via, those networks and systems, by public authorities, by computer emergency response teams (CERTs), computer security incident response teams (CSIRTs), by providers of electronic communications networks and services and by providers of security technologies and services, constitutes a legitimate interest of the data controller concerned. This could, for example, include preventing unauthorised access to electronic communications networks and malicious code distribution and stopping ‘denial of service’ attacks and damage to computer and electronic communication systems. You asked: My question is whether this anonymization process counts as processing personally identifiable data under GDPR? IP addresses are personal data in some cases, so yes, you're processing personal data. Then, these anonymized logs will be fed into an analytics tool to provide stats on unique visitors, page hits, etc. These are purposes considered compatible with initial purposes according to Article 5.1.(b): Personal data shall be (...) collected for specified, explicit and legitimate purposes and not further processed in a manner that is incompatible with those purposes; further processing for (...) statistical purposes shall, in accordance with Article 89(1), not be considered to be incompatible with the initial purposes (‘purpose limitation’); As a matter of fact, you might be required to anonymize the data for those purposes, see Article 89.1: Processing for (...) statistical purposes, shall be subject to appropriate safeguards, in accordance with this Regulation, for the rights and freedoms of the data subject. Those safeguards shall ensure that technical and organisational measures are in place in particular in order to ensure respect for the principle of data minimisation. Those measures may include pseudonymisation provided that those purposes can be fulfilled in that manner. Where those purposes can be fulfilled by further processing which does not permit or no longer permits the identification of data subjects, those purposes shall be fulfilled in that manner. If I were to anonymize the logs and continue to use them exclusively for security reasons, would that change anything? No, you would be processing data in a manner compatible with initial purposes (ensuring network and information security). Or does it not matter what I do with them once they are anonymized? Yes, it does. If you're not using them for &quot;archiving purposes in the public interest, scientific or historical research purposes or statistical purposes&quot; then you're using them for purposes incompatible with initial purposes. You would need to find new legal basis for processing. does this extra anonymization process on top then take it over the line meaning that consent and a privacy notice would be required? It depends on what you want to do with anonymized data. In your case, for security purposes or security and statistical purposes, you don't need the consent and there is no requirement for the privacy notice (but sure, it would be nice to publish one). For other purposes it might be different.
I think this shows a misunderstanding of the meaning of the GDPR. A data subject has the right to demand information, correction, deletion etc. about some of their data held by some institutions, depending on the legal basis for the data processing. One John Smith does not have the right to see the data of any other data subject named John Smith, and he cannot even demand to know if there are other John Smiths in the database. The data controller has to make reasonable steps to ensure that an individual who seeks account information is in fact the individual who is the data subject. In the case of an email, that's usually easy -- if John Smith can access the mail account jsmith@sample.org, one can assume that he is the John Smith who opened the account. If not, then not. If the data controller has the birthplace and birthdate in their records, they can possibly match that against some government-issue identity document, too, but why would they have that data?
A NDA can only cover confidential information, that is information that is not in the public sphere, and that was transmitted to the recipient in confidence, that is it is specifically identifiable information that the recipient knew or should have known from the circumstances of the communication was confidential. For example, "marketing techniques" are not confidential information although the specific marketing strategy (pricing, promotion etc.) to be employed for a particular group may be confidential if the circumstances of the communication are such that the recipient should have known they were. Telling them "Hey, this marketing strategy is confidential" is best, however, the nature of the communication may make it implicit, for example, if it is only communicated to a subset of employees and contains information that would obviously damage the organisation if made public such as a price or client list. An NDA that states "all information given is confidential" is probably not enforceable even if exceptions are given because a) it is manifestly untrue (how can the location of the bathrooms or which day is pay day be confidential?) and b) it places an unreasonable burden on the recipient to determine what is and what is not real confidential information.