Notarize an offer letter that has been signed by the employer Background: I received an offer letter and I have to sign it and return a copy to the employer. I also want to notarize the letter for some other paperwork that is not related to the employer. The question: can a notary public notarize the letter after I sign before her? or should the manager who signed the letter also appear before the notary public (which is nearly impossible)? Follow-up question: how does such a letter notarized? would it be just stamped and signed by the notary public?
There are several forms of notarized documents, the most common of which are affidavits (which are written statements of a person made and signed under oath) and acknowledgements (which is a notarized statement that a document was signed before a notary, usually used for documents related to real property). There would be no legitimate reason I can think of to notarize an offer letter, and the fact that you want to do that probably means that you are confused about some other aspect of the law that would make you think that you would want to or need to do something like that. A more common thing to do, for example, in anticipation of a lawsuit, would be to prepare and execute an affidavit which states that the letter, attached as an exhibit, was signed by you, and anyone else that you have personal knowledge signed it, for your signature before a notary. A notary is not allowed to execute an affidavit (or a very similar document called a verification which is a very short document saying that the facts stated in a single document asserting a claim in a court case are true and correct in a form substantially similar to an affidavit) if it is signed outside the notary's physical presence (in theory because the notary administers an oath before you sign it). An acknowledgement can be executed by a notary if the person who signed the document comes before the notary in person and acknowledges that it was signed by him or her, even if the notary was not there when it was actually signed. The notary would state the date that you acknowledged it in person to the notary in the acknowledgement and would not make any statement regarding when it was actually signed. There is special formalized legal language that must accompany each kind of notarization, which is called the "jurat". Then the notary signs and dates the jurat in the appropriate place and applies a notary seal near the jurat in the indicated location (if any) mark "L.S." for "location of seal" in latin.
Was the case Sealed? Or is it considered to be Private? Those are two different cases. I was not able to find any laws regarding sealing, or expunging records of Name Changes, but was able to find the Utah Law for Criminal Records. I can only assume they draw from one another. All that being said, assuming your whatever case is sealed, then Some records are sealed. In these kinds of cases, even information about the existence of the case is not publicly available. A person seeking access to a sealed record must petition the court for permission to unseal the records. Rule 4-202.03 states that, ....no one may access a sealed court record except by order of the court. A judge may review a sealed record when the circumstances warrant. From that I can assume that, The records are not public. The records will not show up in a routine check The records will be known only if a there is a court order. Comparing it with the Expungement Act, Continued Use of Sealed Records After sealing, BCI continues to index and maintain all expunged records of arrests and convictions, but the records will not be released to the public. BCI will not divulge any information contained in the expunged records to any person or agency without a court order, unless authorized by statute to do so. Upon request, the following organizations may receive information contained in expunged records: the Board of Pardons and Parole Peace Officer Standards and Training federal authorities, unless prohibited by federal law the Division of Occupational and Professional Licensing and the State Office of Education Both cases above require a court order to get that seal record information. However, from what I gather only expunged criminal records can be access upon request by the Division of Occupational Licences. Bottom line, it sounds like you are safe to mark is no previous name, but you may lose your license in the future if something goes south. I will recommend you to get a professional look into the word of the law and provide you with a written statement of the actual law. Another thing you can try is write to the court who sealed your case, present them the situation and explain what you have found so far, and ask for guidance.
As the answer by Iñaki Viggers says, you should submit an affidavit, not simply a letter to the court. An unsworn letter will probably not be admissible at all. It is common for a witness to tell his or her story to the lawyer for the side that wishes to use the affidavit, and for the lawyer to then draft the actual affidavit in such a way that it will be acceptable to the court where it will be used. Then the lawyer sends it to the affiant (the person who would be a witness if s/he came to court, who is making the affidavit) with instructions. Generally an affidavit must be notarized or otherwise sworn to in front of an appropriate official. However, a person can draft his or her own affidavit. It is usual for it to be headed with the name and case number of the case where it will be used. It should include a statement that everything in it is true, and that the affiant swears (or affirms) this under penalty of perjury. It should include only relevant facts that the affiant has personally witnessed, not anything heard from anyone else, or guessed at or deduced. The facts should be stated clearly and simply. The affidavit should be signed in the presence of a notary, who will witness the signature and the oath that the contents are true. This WikiHow page describes the process in detail, with a template form.
No, in germany there is no universal requirement as to form (Formfreiheit). This includes associating a signature with a name in block letters. In principle you can enforce a contract in court even if the written contract does not identify the contracting parties by spelled out name, but by signature only. It stands to reason there is no benefit in omitting the full names. The legislature implemented elevated form requirements for certain legal transactions by mandating the use of a notary. Here, again, there is no requirement as to put a plain text name next to your signature. The link between signature and person is established via the notary’s documentation. You could put an alias “Donald Duck” next to your signature, the notarial deed will indicate that in fact Kalle Richter signed the document. As far as I am aware all european-union legal transactions will need to go through their official channels. It is simply not possible, for example, to establish a European Economic Interest Grouping on a scrap of paper. Thus there is no issue and in turn no regulation. One thing is for sure, the european-union does not impose a “minimum framework” on its member states. I recollect there are some directives regarding electronic signatures, but that is a different story now.
TL;DR: You have to do something to accept a document; a signature is often used because it is simple and permanent; signature alone is often not enough (e.g. wills); claiming a false signature annuls the contract for both parties and you cannot keep the accrued benefits. Signing something means you accept it and it becomes legally binding. Many things can become binding without signature (including your usage of this website) and signatures alone are not considered trustworthy in many circumstances. Important documents (e.g. wills, marriages, real estate transactions) in many jurisdictions require a public official (notaries, marriage commissioners etc.) or a trustworthy person (lawyers, doctors, professional engineers, etc.), who will often require rigourous identification documents, and/or witnesses to be involved for the documents to be legally effective. Some high-value commercial transactions will also involve witnesses for signature, or require witnesses for executions of certain articles. Otherwise I can always claim that I didn't really sign that document when it becomes convenient for me. You can and people do. Then the parties go to court or other dispute resolution mechanism, and the judge will consider all relevant evidences to decide (often on a balance of probabilities, i.e. more likely than not) if you consented to a document. Particularly, &quot;when it becomes convenient for me&quot; is often after some elements of the contract having been executed, which is evidence in favour of the existence of the contract and nonexistence of a contract removes obligations and rights for both supposed parties, as such the executed part could be undone. If for a sales contract the other party has sent you a computer, you cannot claim that you did not sign that contract and keep the computer they sent. Without the contract, the computer is not rightfully yours. Also, claiming false statements for benefit or under oath is fraud/perjury and can be criminally prosecuted. So, why are they used everywhere? You have to do something to affirm your consent to a document. It is symbolic but symbolic does not mean meaningless and a symbol of your consent is often desirable. A signature is simple and: affirmative of your intention, unlike a simple visual inspection of document (perhaps eventually someone will argue your eye movement can be used, e.g. for VR) permanent, unlike oral declarations (which can still be legally valid, even if hard to prove)1 which is enough for most purposes. As a bonus, it is also somewhat unique and can be compared to certain extent. For purposes demanding higher level of confidence, ID documents can be demanded and more complex procedures (e.g. with notaries and witnesses) can be undertaken. Of course, you could make an audio recording for oral declarations, but audio recorders were not commonly available and it would be too complicated if the entire contract is not read aloud in that recording.
I would recommend talking to an adult person in HR. I'm quite sure they will notice that what your manager wants to do is more than dodgy, and doing something dodgy may be in the interest of your manager, but not in the interest of the company. The best thing is to go to HR, acting as if a mistake has been made, and point out to them what your start date was, and that the new contract has the incorrect starting date, and they need to fix this mistake or you can't sign the contract. If they insist you sign it, then you DON'T sign it. If they say you will be fired if you don't sign it, then you tell them that in that case you would get legal advice. BTW. You definitely don't sign this as it is. PS. This answer was posted on workplace.stackexchange, not law.stackexchange, so please don't complain if there is no legal content.
Yes. This is legal and it is done routinely. It is called executing a document in counterparts. To be clear, however, as the language of the question is ambiguous on this point, each signature would have to be contemporaneously notarized by the person notarizing that particular signature. In each case that a notarization took place outside the country where the Power of Attorney is to be utilized, normally, it would be necessary to also obtain an apostille for that notarization. An apostille is an official declaration of a designated official in the country of notarization that the notary of the signature in question was, in fact, a notary in good standing at the time that the notarization was done.
Can he/lawyer try to use the payment to me as leverage, for example, offer to give me that payment only if I agree to sign a non-compete or other document? The employer ultimately ought to comply with the written agreements between you two. The employer is not allowed to belatedly impose conditions that alter (to your detriment) the contract(s), let alone when you are no longer his employee. The clause "You will be paid on X and Y when/if they close" does not reflect whatsoever that payment is contingent on your acceptance of a non-compete agreement. Your description does not reflect any legal merits that would justify your employer to further withhold the compensation to which you are entitled pursuant to the deal/sale that got closed. The employer and his lawyer are just being vexatious.