Can I safely ignore the requirement to delete an electronic review copy on fair use grounds? I write reviews of books and other materials for a scholarly journal. Printed books I receive are traditionally marked as review copies in order to prevent them to be sold on the used books market, but never have I seen the demand to delete my paper copy upon reviewing. Increasingly, the books are sent not as paper versions, but as electronic files, such as a PDF attached to an email. For most of the materials I receive for reviewing, there is an accompanying notice that says that the copy may only be used for the purpose of reviewing and not shared with others, which is fine with me. However, some of the materials (depending on the book publisher) come with a notice that demands that I must delete the electronic review copy once finished writing my review. This I find places an unreasonable burden upon me. I would certainly prefer to ignore the journal's stipulation to delete the review copy. My arguments for considering it void are: (1) I generally find said stipulation to be stated in the same email that contains the review copy as attachment. By the time I have read the clause, already several copies, including automated backup copies, will have been made of the review copy on several mail servers and backup servers, which are not completely under my control. Making sure to delete all these copies places an onerous and potentially unfulfillable burden upon me. To reject the contract for being impractical and putting me in legal jeopardy would at this point entail having to perform the very act that I feel incapable to perform: the reliable deletion of all copies of an email attachment that has been sent to me. Hence the clause would put me into an infringement trap. It must therefore be void under these circumstances. (2) Traditionally, reviewers in academia get to keep review copies for their personal reference. This makes sense, not least because the review itself becomes a published work of its own, which is open to public scrutiny. If, e.g., someone in a letter to the editor of the journal criticized my review to be inaccurate (or perhaps even defamatory), having lost access to the review copy might render it difficult, if not impossible, for me to answer to such criticism of my own work (or to wage a veracity defense against libel charges against me). The ability to defend my own work in any case establishes my legitimate interest in keeping the review copy within my reach. Disallowing this does not only breach with long-established custom in academic publishing, but also infringes upon my ability to preserve my reputation, including by making it potentially impossible to exercise my right to obtain and adduce evidence against libel charges. Therefore, I believe I can ignore the stipulation to delete on fair use grounds. A place of jurisdiction is not stated anywhere in my agreements with the journal; in the case I have in mind, the book publisher is US-based, the journal is published in some European country, while I, the reviewer, may reside anywhere in the world. As a reviewer, I do not know the contract that the book publisher has made with the journal. It appears likely that the book publisher has granted the journal permission to use the electronic files only for the purpose of review and demands it to delete the copies it keeps after finishing the reviewing process. Let us further assume that this contract is silent on how to deal with copies prepared for and transmitted to reviewers.
The (journal) publisher's interest is presumably to comply with conditions imposed by the copyright owner: CUP might demand of Elsevier that their reviewers delete electronic copies of books after the review is finished. In keeping and using the work (and perhaps freely distributing that copy), you have violated CUP's copyright (assume that CUP holds the copyright). Therefore you can be sued. Elsevier can also be sued. What is not clear is how many people can sue you (and whether you can sue anyone). It would depend on whether you were informed of the deletion requirement before you agreed to review the work. If you were led to believe either that you would get a paper copy of the work, or at least would be able to retain and use the electronic copy for your own use, the journal publisher does not have the option of rewriting the terms of that agreement after the fact. If you reasonably relied on them granting you permission to keep the work, they can't sue you. You might even be able to sue them, insofar as getting a free copy of an expensive book in exchange of writing a review is a standard academic business deal. On the other hand, if they told you in advance that you'd have to delete the review copy, then that is the end of the discussion. If you didn't read the agreement, that too is the end of the discussion. It is not clear what recourse the rights holder might have against you. You have no contractual relationship with the book publisher, and the journal publisher is not the agent of the book publisher so the book publisher is not bound by the errors of the journal publisher. Because you are expected to know that all IP requires permission of the rights holder to copy and since you know that the journal publisher is not the copyright holder, you are on thin ice in assuming that the copyright holder has granted you permission to copy the work. Indeed, even agreeing to review a work in electronic form is a dubious proposition, without suitable legal assurances that the rights holder has granted permission to make the required copies. If a journal buys a physical copy of a book, it can lend or give it to you to write a review, and no permission is required wrong the book publisher. To review an electronic copy, permission from the book publisher is required. You might try defending yourself against an infringement suit under the fair use doctrine, since the underlying purpose of "fair use" is precisely to allow book reviews. If the journal publisher was negligent in not informing you of the copyright conditions imposed on them (which they are supposed to impose on you), your infringement may be innocent, and you might only have a small liability. You could sue the journal in case the book publisher sues you – the journal publisher has a duty of care to you. Technically speaking, you're in trouble once you download the illegal copy, and technically speaking, you infringe copyright every time you read the work. Digital content is, or should be, distributed under some license (a contract between you and the rights holder), otherwise it is illegal to receive or use the work. Hence various public licenses grant permission to copy, subject to various limitations: the use may not be commercial; the work may not be redistributed; the work may not be altered; the work may not be redistributed in exchange for money, or some something of value... The teeth that digital licensing has is that if you copy and use a work contrary to the terms of the license, you do not have permission (the rights holder has granted conditional permission). Copyright law gives the rights holder the exclusive right to authorize making any copies, and in order to use a computer file, a number of copies are made (by various programs). The basic protection is that "the owner of copyright under this title has the exclusive rights to do and to authorize any of the following: (1) to reproduce the copyrighted work in copies or phonorecords; (2) to prepare derivative works based upon the copyrighted work". Copies are statutorily defined as "material objects, other than phonorecords, in which a work is fixed by any method now known or later developed, and from which the work can be perceived, reproduced, or otherwise communicated, either directly or with the aid of a machine or device. The term “copies” includes the material object, other than a phonorecord, in which the work is first fixed." One or more "derivative works" (with no added creative content) are created in getting from a pdf file to a computer screen. In §117, Congress created an exception to general copyright protection, whereby one can make "another copy or adaptation" of a computer program provided Notwithstanding the provisions of section 106, it is not an infringement for the owner of a copy of a computer program to make or authorize the making of another copy or adaptation of that computer program provided: (1) that such a new copy or adaptation is created as an essential step in the utilization of the computer program in conjunction with a machine and that it is used in no other manner, or (2) that such new copy or adaptation is for archival purposes only and that all archival copies are destroyed in the event that continued possession of the computer program should cease to be rightful. This exception only covers computer programs, and not data files, and as the Copyright Office says You are not permitted under section 117 to make a backup copy of other material on a computer's hard drive, such as other copyrighted works that have been downloaded (e.g., music, films). It is also important to check the terms of sale or license agreement of the original copy of software in case any special conditions have been put in place by the copyright owner that might affect your ability or right under section 117 to make a backup copy. There is no other provision in the Copyright Act that specifically authorizes the making of backup copies of works other than computer programs even if those works are distributed as digital copies. I say that "technically", it is infringement if you open and process a digital file that you do not have permission to copy (via a license), because that is what the law says, and no court case has deemed that Congress intended something entirely different. It is notoriously difficult to establish legislative intent. Since Congress did articulate narrow exceptions in similar cases (computer programs, also secondary transmissions of performances and display of works, and did not include any exception for copies made by computer programs in the course of "using" a protected work, but could have, we can conclude that Congress did not intend to create such an exception. One might point to other facts to argue that Congress did intend that. At present, I believe that the Supreme Court would uphold the letter of the law, but there is really only one way to find out. That is, at any rate, the basis for the copyright holder pursuing an action against you (or, you and the journal). Even without any prior notification of a requirement to delete, they can still tell you that you must delete the work. They probably could not successfully force you to delete the work in a court of law, but there are many other things that they can do that boil down to the fact that you must delete that copy of the work. Blackballing, for example.
There is a good chance that the letter in question is in the public domain. Prior to 1978, the copyright laws were very different. Also, if it was published in 1963 or earlier and there was an initial claim of copyright but the copyright was not renewed, it would also be in the public domain. A convenient table summarizing when various pertinent categories of works enter the public domain can be found here. It might be possible to construe depositing the work with the Library of Congress as either a "publication" of the work (which if it happened before 1964 would put it in the public domain), or as a relinquishment of the copyright to the public domain, although I am not a specialist familiar with the legal effect of different forms of donations to the Library of Congress and it could depend upon the facts and circumstances of that particular donation to the Library of Congress. If worse came to worse, I imagine it might be possible to seek a declaratory judgment that your use was a fair use with substituted service on the heirs, and seek a default judgment, although that would not be optimal. The general problem that you face is that the work in question is what is called an "orphan work". Many other countries have special procedures to allow the use of orphan works, but the U.S. has resisted such legislation except for a narrow exception applicable only to libraries and archives at 17 U.S.C. § 108.
The following answer is based on US-law. I am not a lawyer; this is not legal advice. If the book you read is in the public domain* you should be fine. Otherwise what you are doing is copyright infringement and probably not protected by fair use**. One of the rights granted to copyright holders is to control derivative works, and transference to different mediums, which is what your recordings would be. Under US law, whether an instance of copyright infringement is fair use is evaluated on a case-by-case basis, weighing four points: the purpose and character of one's use the nature of the copyrighted work what amount and proportion of the whole work was taken the effect of the use upon the potential market for, or value of the copyrighted work In my non-lawyer evaluation, point 1 depends on what you do in your video (unless you monetize your Youtube video, in which case it is likely to be decided against you), but if you are merely reading the book out aloud, it is unlikely to be in your favor (although it may not be against you as an &quot;educational tool&quot;). Point 2 depends on what is being read, with a informative work (e.g. a textbook) being more likely to be fair use than a creative work (e.g. a novel). Point 3 depends on how much and what proportion of a work you use; since you are presumably reading a whole book, this would most likely be ruled against you. Point 4 would almost certainly be decided against you, as you are essentially creating an unauthorized audiobook. In summary, you can read a book aloud. You can record your reading of it for your personal use. You should NOT upload it to Youtube, or other sharing sites. *Note that different countries have differing rules on when a book enters the public domain, and since the internet crosses borders, multiple rule sets may apply.
Generally speaking, if a person sends you an email you can publish it. Like if they call you a bunch of nasty names, or threaten you in some way, that information is yours and you can publish it. However, I'll give you three scenarios where you should not publish an email sent to you (and I'll edit to add more if they come up). Private facts. There is a tort called publication of private facts. A plaintiff must establish four elements to hold someone liable for publication of private facts: Public Disclosure: The disclosure of facts must be public. Another way of saying this is that the defendant must "give publicity" to the fact or facts in question. Private Fact: The fact or facts disclosed must be private, and not generally known. Offensive to a Reasonable Person: Publication of the private facts in question must be offensive to a reasonable person of ordinary sensibilities. Not Newsworthy: The facts disclosed must not be newsworthy. Stated differently, the facts disclosed must not be a matter of legitimate public concern. From Digital Media Law Project Note one thing - the offensive fact does not need to have been completely private for you to be liable, it must not have been generally known. In other words, someone like you who has a really low "public" bar needs to be careful. Also note that your buffer system might not help if the facts you publish are about someone other than the email sender; you are the one who published them. Stolen Information If someone sends you some intellectual property of a third party it is not yours to publish. Trade secrets, copyrighted works, prototype photos, etc. The sender might be breaking the law by sending the stuff to you but you're the one who published it so you can join as co-defendants. Barrett Brown was indicted for sharing a link to some stolen information. A link! He's in prison on other charges. Copyright held by the original sender (ht to @Dave_D) If the sender is the original author of the email, then the sender holds the copyright to the body of the email. Publishing the email violates the copyright. However, you could account for this in your buffer. Maybe. I am not sure is that is explicit enough.
We cannot and will not try to answer &quot;what should i do?&quot; questions here. Nothing in the linked page makes me think that the views expressed in the previous question here are any less correct. They certainly have not changed the law on copyright. The linked page is an open forum. Many of the posts o9n that thread express ill-informed and incorrect views of how copyright works, and what it protects. Several google searchs find no trace of the suit described in the thread. Note that in US law no copyright claim may be heard in a small claims court, except for the federal copyright office's small claims tribunal. I am not sure if the same is true in Canada, but it might be that the suit was simply dismissed on such a basis. In any case small claims cases do not establish legal precedents in Canada or the US. Of course it is true that anyone can sue over almost anything, even when there is no valid legal basis for the suit. If the suit had been won by the claimant, or even settled that would be larger grounds for worry. A person seriously worried over publishing a book such as that described in the question might do well to consult a lawyer with relevant expertise. A single consultation plus an opinion letter might not cost very much. But 17 USC 102 (b) is very clear that copyright never protects facts, as are the copyright laws of other countries. Note that reports of the events of sports matches are not protected by copyright, although expressive language and analysis may be. 17 USC 102 (b) reads: (b) In no case does copyright protection for an original work of authorship extend to any idea, procedure, process, system, method of operation, concept, principle, or discovery, regardless of the form in which it is described, explained, illustrated, or embodied in such work. Article 2 paragraph (8) of the Berne Copyright Convention provides that: (8) The protection of this Convention shall not apply to news of the day or to miscellaneous facts having the character of mere items of press information. There seems little room for copyright protection of the moves of chess games.
Whoever "derived" the illegal derivative work most likely has copyright in his derivations, unless they are not worth copyright protections. Say I take the Harry Potter books and add a few chapters and try to sell it - that's copyright infringement of course, but I have the copyright on these additional chapters. However, I don't have the right to allow you to copy the derived work. And even if you have the right to copy the original work, you don't have the right to copy the derived work because it is a different work. I could extract my changes, and allow you to take them and do with them what you like. You could then create an illegally derived work yourself. I couldn't sue you, but the original copyright holder could. To the comments: One, a work and a derivative of the work are not the same, so even if you have the right to make a copy of a work, that doesn’t give you any right whatsoever to copy a derivative work - they are not the same work. Two, the copyright holder has the exclusive right to control copying and the creation of derivative works. If the copyright holder doesn’t want derivatives to exist, then creating them, copying them etc. is always copyright infringement.
An affirmative defense In the US, fair use (17 USC §107) &quot;is an affirmative defense&quot; (Campbell v. Acuff-Rose Music, Inc. 510 U.S. 569 (1994)). It need not be raised unless the plaintiff establishes that the defendant's activity would otherwise be infringing. When fair use is raised as a defense, the burden is on the defendant to prove the elements of fair use. A four-factor balancing test Here is the text of 17 USC 107: Notwithstanding the provisions of sections 106 and 106A, the fair use of a copyrighted work, including such use by reproduction in copies or phonorecords or by any other means specified by that section, for purposes such as criticism, comment, news reporting, teaching (including multiple copies for classroom use), scholarship, or research, is not an infringement of copyright. In determining whether the use made of a work in any particular case is a fair use the factors to be considered shall include— (1) the purpose and character of the use, including whether such use is of a commercial nature or is for nonprofit educational purposes; (2) the nature of the copyrighted work; (3) the amount and substantiality of the portion used in relation to the copyrighted work as a whole; and (4) the effect of the use upon the potential market for or value of the copyrighted work. The fact that a work is unpublished shall not itself bar a finding of fair use if such finding is made upon consideration of all the above factors. &quot;Congress meant §107 to restate the present judicial doctrine of fair use, not to change, narrow, or enlarge it in any way and intended that courts continue the common-law tradition of fair use adjudication.&quot; (Campbell, quoting from H. R. Rep. No. 94-1476). Factor 1: Purpose and character of use The statute explicitly lists several purposes which would weigh in favor of a finding of fair use: criticism, comment, news reporting, teaching (including multiple copies for classroom use), scholarship, or research. However, that list is only illustrative, not exhaustive. Commercial use weighs against fair use. Nonprofit use weighs in favor of fair use. Parody is another purpose which greatly affects the analysis, especially as it interacts with factor 4. Factor 2: The nature of the copyrighted work &quot;[T]he scope of fair use is generally broader when the source of borrowed expression is a factual or historical work&quot; (Campbell). &quot;[I]nformational works, such as news reports, that readily lend themselves to productive use by others, are less protected than creative works of entertainment.&quot; (Sony Corp. v. Universal City Studios, 464 U.S. 417 (1984)) Factor 3: Amount and substantiality of the portion used in relation to the copyrighted work as a whole &quot;The extent of permissible copying varies with the purpose and character of the use.&quot; (Campbell) For example, full reproduction of an entire work was allowed in Sony. However, in Harper &amp; Row v. Nation Enterprises, 471 U.S. 539 (1985), taking just 300 words from a 7,500 word excerpt of President Ford's memoirs was not found to be fair use because it took the &quot;heart of the book&quot;. The amount and substantiality of the taking is judged with respect to the original work. How much of the original was taken? &quot;A taking may not be excused merely because it is insubstantial with respect to the infringing work. As Judge Learned Hand cogently remarked, 'no plagiarist can excuse the wrong by showing how much of his work he did not pirate.'&quot; (Harper &amp; Row) Factor 4: Effect of the use upon the potential market for or value of the copyrighted work If the use new work takes the place of the original, thereby decreasing its market or value, that weighs against a finding of fair use. However, parody or criticism, simply by decreasing the value of the work it is critical of, does not suffer the same fate. &quot;The market for potential derivative uses includes only those that creators of original works would in general develop or license others to develop. [...] [T]he law recognizes no derivative market for critical works.&quot; (Campbell) Parody and criticism might decrease the value of the original, not by taking its place, but rather, by saying something negative about it. Protection of that type of speech is one of the goals of the fair use defense. Transformativeness The four factors are not to be &quot;treated in isolation, one from another.&quot; &quot;All are to be explored, and the results weighed together, in light of the purposes of copyright.&quot; (Campbell) However, the court recognizes that &quot;[t]he central purpose of this investigation is to see, in Justice Story's words, whether the new work merely supersedes the objects of the original creation&quot;, &quot;to what extent the new work is transformative&quot;. &quot;[T]he more transformative the new work, the less will be the significance of other factors, like commercialism, that may weigh against a finding of fair use.&quot; (Campbell) Case-by-case analysis &quot;The task is not to be simplified with bright-line rules, for the statute, like the doctrine it recognizes, calls for case-by-case analysis.&quot; (Campbell) In general, it is not possible know ahead of time whether a fair use defense would be successful in a particular case. Example cases Perhaps the best way to learn how the courts apply these four factors is to look at example cases. The US Copyright Office hosts a Fair Use Case Index that lets you browse by subject matter and jurisdiction. Stanford hosts a smaller collection of examples.
how would this differ between say ArXiv which is open access, and a publication that is pay-only, like Elsevier or Nature? It wouldn't. But if the equation is the creation of the author of some publication, as in the author is expressing some unique mathematical expression, obviously the publication should be referenced. But is referencing enough? Are there additional rights one must obtain from the publication and/or author in order to show this content? Laws of nature, including purported laws of nature, are not protected by copyright. So, usually, key equations in an academic paper aren't protected by copyright law. Referencing the work is important as a matter of academic ethics, but is legally irrelevant. Copying of exposition by the author beyond laws of nature is permitted as fair use if it is limited to quotations necessary for academic discussion and criticism, but copying of an entire work would not be permissible fair use in most cases and would constitute copyright infringement. Of course, there is a large gray area between those extremes.