How do you pay for LLC startup costs before it is formed without co-mingling funds? If I need to pay for LLC startup costs (like a virtual address, email, and state fees) before I can create my LLC (or business bank account), what account should I use? I'm concerned that using a personal account for these business expenses will lose me my limited liability protection.
Normally, a payment of LLC startup costs is booked in the accounting records of the LLC as an in-kind contribution to the capital of the LLC at its actual cost. This is not likely to be considered co-mingling if done to the minimum extent necessary. Co-mingling sufficient to impair limited liability protection usually involves using LLC property for personal expenses, rather than using personal money for LLC expenses. Reporting the expenditures as capital expenditures on an LLC tax form (typically IRS Form 1065) and amortizing it to take some of the expense in the current year will also provide a third-party confirmation subject to auditing of your internal accounting for the expenses. If you were really worried, you could, after the LLC has been formed, make a contribution to capital to the LLC bank account once you have one, and then cut yourself a reimbursement check for the amounts actually incurred out of the funds made available by the capital contribution against an itemized invoice with supporting information. The LLC would then amortize the expense of your reimbursement check as allowed under the relevant tax code provisions (historically, these expenses were amortized over fifteen years, but there have been some recent tweaks to that provision allowing shorter term expensing in certain circumstances, so check with your accountant). According to IRS Tax Tip 2021-166: For costs paid or incurred after September 8, 2008, the business can deduct a limited amount of start-up and organizational costs. They can recover the costs they cannot deduct currently over a 180-month period. This recovery period starts with the month the business begins to operate active trade or as a business. A good rule of thumb with respect to co-mingling and related issues is that all transactions of any kind between the LLC and its members should be reflected in clear, contemporaneous, written documentation.
Typically it works like this: Sales Tax: Owed in the state that the sale is made (in your case, New York). This is difficult in the internet age with businesses operated with no physical presence in a state. Technically sales (and local taxes) are due depending on where the item that was sold is delivered, so if you shipped an item made in Texas to New York, New York sales taxes would be due on that item. These taxes would be paid to the state of New York. Same for all 50 states. This is a huge burden on small businesses and is not usually enforced. Most small businesses only collect sales tax on items sold to the state that the business is operating from (in your example, you would only collect Texas state sales tax). Income Tax: This is the corporate tax levied by the state that the business is operating in, in this case it would be Texas. Since Texas does not have a state income tax, there would be no income tax. However Texas does have a Franchise Tax that would be due (this is due from all business organized or operating in Texas) The state that the business is registered in may have its own taxes which would be on the income of the business and would be specific to the state that the business is registered in. These can also be in the form of registration fees, annual fees, franchise fees, etc.
My guess is the answer to this question is going to be in your lease. You likely signed a lease that agreed that you would pay accept this practice and spelled out what ever rights you have to challenge the billings. My guess is they are as limited as the courts will allow in Florida. And the only way to ensure access to those records would be to get the court to compel they provide you with the records. Perusal of the Water codes in Florida does not appear to directly engage this practice(I could have missed it). However it appears that there is code regulating the management of electrical limits the billing to no more than the actual costs to the customer of record(probably your real estate management company.) According the the NCSL (This refers to electrical service. I am assuming there is similar language used elsewhere for plumbing, or that the intent of the law is uniformity of these codes in all utility billings. Where individual metering is not required and master metering is used in lieu thereof, reasonable apportionment methods, including submetering may be used by the customer of record or the owner of such facility solely for the purpose of allocating the cost of the electricity billed by the utility. The term “cost” as used herein means only those charges specifically authorized by the electric utility's tariff, including but not limited to the customer, energy, demand, fuel, conservation, capacity and environmental charges made by the electric utility plus applicable taxes and fees to the customer of record responsible for the master meter payments. The term does not include late payment charges, returned check charges, the cost of the customer-owned distribution system behind the master meter, the customer of record's cost of billing the individual units, and other such costs. Any fees or charges collected by a customer of record for electricity billed to the customer's account by the utility, whether based on the use of submetering or any other allocation method, shall be determined in a manner which reimburses the customer of record for no more than the customer's actual cost of electricity. Each utility shall develop a standard policy governing the provisions of submetering as provided for herein. Such policy shall be filed by each utility as part of its tariffs. The policy shall have uniform application and shall be nondiscriminatory (Fla. Administrative Code §25-6.049). Now here is where the 3rd party comes in. The 3rd party is the one levying fees for the management on your landlord. Granted if you follow the strings ill bet you find that the billing company is owned by the same company that owns your rental management firm. So your landlord can collect no more than what it costs to provide you with the service, but part of providing the service is employing this 3rd party utility management firm.
This would not be "legal jeopardy" per-se, really the only remedy that Stack Exchange would have in a case like this would be to ban both accounts. It would be different if you caused SE some kind of monetary/reputation damages to the site itself. From SE's Acceptable Use Policy: Identity Theft and Privacy. Users that misleadingly appropriate the identity of another person are not permitted. It seems your described scheme would violate that term. But this isn't a legal problem, just an operational one. You aren't violating any law (unless there are local laws against this) by paying somebody to "be you" on SE. The most that this would earn you and your cohort would be a ban and probably removal of the contributions.
It depends on the state. In some states the Secretary of State holds the records for business entities and in others, such as Arizona, it's an organization known as the Arizona Corporation Commission. Regardless of the state's organization that keeps the information, one of the pieces of information you will find when you look at a company's records is the "registered agent", "resident agent" or "statutory agent." The agent, whether a person or a representative corporation, must be located within the state where business is conducted. That agent is who or what gets served with papers for a lawsuit. Here's a good explanation at legalzoom. A personal example that may help: I am an owner in a business that does business in Louisiana and Arizona. Our LLC is registered in Louisiana and is registered as a "foreign corporation" in Arizona. However, we are required to have a registered agent in each state. We pay a company to act as our registered agent in each state and the registered agent has a physical address in each state in which we are registered. If someone wants to sue my company then they can look up the name of my company in either state and will find my registered agent along with the registered agent's physical address. Service to the registered agent counts as service to my company. The agent will forward to me any service which is made to them. EDIT: if you don't known the name of the entity, i.e., the name on the door of the business does not represent the name of the company, then you need to find the "doing business as," or DBA record of the company. I don't know what state you're in but all the states in which I've done business maintain a "Doing Business As" system that can be searched. I guess it's possible that you're in a state that doesn't maintain DBA filings or require them. Typically, you can search either way - search by owner or search by the DBA name. Some states, such as Arizona, record DBA names at the county level. I've seen some states allow searching by address also.
What happens to a corporation, or any of its executives, when that corporation is dissolving but has unpaid state franchise tax fees that it does not have the assets to pay? You can't get blood out of a turnip, even if you are the tax collector. This said, if assets were transferred without consideration to someone, the tax due could be recovered from the recipient of the assets in a fraudulent transfer action against that recipient. Can these corporation liabilities transfer to their executives? Depends upon what the applicable state statute says. More than one state has franchise taxes and the consequences for violating them are not the same. The magnitude of the taxes are also not the same. In some states it is basically an annually filing fee of a couple of hundred dollars or less, and simply forcing the corporation to dissolve for nonpayment would be considered punishment enough. In California, franchise taxes amount to a full fledged and significant state level corporate income tax. Many states impose personal liability as a matter of law on directors of corporations that pay dividends or make liquidating distributions to owners of a corporation when it is insolvent.
The parties don't need to explicitly agree on the price beforehand, unless a law explicitly requires it for a specific kind of transaction. Contracts do not need to have all terms explicitly spelled out for those terms to be binding; it is expected that dental care has a cost, and if you don't explicitly specify the cost then it's assumed you're willing to pay a reasonable fee. They can't charge you six million dollars for a bandage, but there's a very wide range of fees considered "reasonable" for a doctor to charge. If you care more about the price, it's your responsibility to work these things out yourself before saying "yes." The dentist does not need to make you sign a written contract saying it's your job to check, because when you agreed to the care without asking about the price you already agreed to pay whatever would be charged (subject to the fact that courts will not enforce an unconscionable contract). California law requires hospitals to provide someone without insurance a written estimate of healthcare costs upon request, as well as requiring any hospital with a master list of charges for services to make it available to the public and to give anyone (on request) a list of average charges for 25 common outpatient services. It does not require medical charges to be set out in advance without a request, just like other fields of commerce aren't generally required to do that.
Defining the value of a privately held company is hard (tax returns don't provide a very informative basis because accountants will tend to under-value things like "goodwill" in order to avoid paying tax). However that doesn't matter for this stack, because the only legal question is: If I had some means of coming up with a number and presenting it, would it be legally acceptable to define that as their company value in a license? And the answer is: absolutely yes! You are pretty much entirely free to define terms in your license as you see fit. If you want to define "company value" as meaning "the annual gross salary paid to receptionists", go for it. (You would probably need to define what a "receptionist" is in this case).