What to do if I am personally invoiced for a business expense I've formed a new limited company of which I am the director and sole shareholder. My understanding is that when I make business expenses, I should now ask the supplier to make out the invoice to the limited company rather than to me personally. Let's say that I make a business expense on behalf of the company, and when I receive the invoice from the supplier, the invoice appears to be made out to me (i.e., it has my name at the top, though it does also contain the name and address of my company underneath), and for whatever reason the supplier is unable or unwilling to issue a new invoice with my name removed. Can this invoice be paid out of the company's business account? Or is the right approach to pay this invoice out of a personal account, and then reimburse myself out of the company's business account? If I need to pay it out of a personal account and reimburse myself, is there some documentation that it would be useful for me to create and keep with the company records for tax/compliance purposes? Is it sufficient to just create an expense reimbursement form with the date, amount, and nature of the expense? Also, would I then be taxed on this reimbursement as if it were self-employment income, even though it was a business expense?
As the sole director and shareholder, the cleanest approach is to pay the invoice from the company account as if it were issued to the company's name. This way, you don't need to keep records (such as a director's loan account) to explain why the company is claiming a deduction for expenses paid from your personal account, and you are not paying income tax on the reimbursement. The problem with this approach, and the reason why larger companies don't use it, is that you now need to be able to prove that the invoice relates to a legitimate business expense. For a one-person company, that will usually be pretty obvious from the nature of the expenses and if not, you'll remember what happened, but this does not scale up for businesses with employees claiming reimbursement.
If I have correctly untangled the law, Schedule 2 of the Data Protection Act part 3 identifies as a condition where you are not prohibited from revealing personal data: The processing is necessary for compliance with any legal obligation to which the data controller is subject, other than an obligation imposed by contract. The Animal Welfare Act 25(1) says An inspector may require the holder of a licence to produce for inspection any records which he is required to keep by a condition of the licence I can't tell if you are required to keep customer names, but if you are, it looks like the pieces fit together and you would have to provide the records. Call a solicitor to be sure, though.
It is certainly possible to incorporate companies with the same name in two different states. If neither company does business in the other person's state under that name, it isn't actionable for either company. If one company was already doing business under its name in a state where another company is formed under that name, it would usually be possible to force the new company to cease and desist from using that name, either with an action directed at the infringer and the Secretary of State (or other official charged with business incorporations in a state) of that state, or in an action directly against the infringer alone. Also, even if a trademark isn't formally registered, it can arise at common law simply through use of a name in a particular market in a particular place. This is harder to prove and the remedies for violating a common law trademark a more limited, but it is not entirely unenforceable.
The criteria used by the IRS suggest that for federal tax purposes, the cashier would be properly classified as a contractor. Behavioral Control: A worker is an employee when the business has the right to direct and control the work performed by the worker, even if that right is not exercised. There is probably some training involved here, but it seems negligible. Has the company actually retained the right to direct and control the cashier? Is he obligated to use their register, as they tell him to use it? Is his work evaluated for compliance with those instructions? I'd guess that in most cases, the company doesn't actually care about any of this. As long as the company got all the money it was owed, would it really care if the cashier just stuck the money in his pockets until the end of the day? I'd also argue that it isn't really the employer controlling the when and where of the contractor's work, but rather the circumstances. Classifying him as an employee because he has to be at the event doesn't really make any more sense than saying your plumber is an employee because he has to come to your house to do the job. Financial Control: Does the business have a right to direct or control the financial and business aspects of the worker's job? The investment in the cash register seems relatively nominal. The company probably does not reimburse the cashier for expenses incurred in getting the job done. The cashier is presumably free to offer his services to others. The cashier is presumably being paid a one-time, flat fee. As you noted, though, the fact that there isn't much profit-loss opportunity is one factor pointing in the other direction. Relationship: The type of relationship depends upon how the worker and business perceive their interaction with one another. The fact that this is a single, hours-long job is probably the strongest evidence that the cashier is a contractor. Further, the cashier's job is not a key part of the business, as it is only a minor portion of an event that the company has never performed before and has no apparent intention of repeating. I assume that the company is not providing health benefits, sick time, etc., and that any contract with the cashier includes no language suggestive of an employer-employee relationship. Conclusion: The employee-contractor distinction is pretty fact-intensive, but based on what you've provided, there seems to be a much stronger argument that the cashier would be a contractor.
That is a very broad clause, broader than the default US rule for copyright, for example. (I know the question asked about the UK, I just happen to know the US copyright rule.) It would seem on the face of it to include independent research on a subject totally unrelated to the person's employment, done off the company's premises and not during normal work hours, but while the person was an employee.. Indeed it would arguably include the copyright to a novel written off premises and during off hours. Use of "course of employment" (instead of "term") would improve the provision. so would "as a part of his or her employment" or "closely related to the subject of his or her employment". Another possible restriction would be "Using the Company's facilities and/or equipment, or during normal working hours". However, my experience is that an employer will have drafted whatever language it uses through its company lawyer, and will be quite unwilling to alter it in any way. A prospective employee will probably be faced with a take-it-or-leave-it choice unless that person is a nearly indispensable figure to the company. One could send the company a certified letter saying, "When i signed the contract agreeing to {company language} I did not intend to include any developments made off company premises, not using company equipment, and unrelated to the subject or scope of my employment. I retain full rights to any such developments." Such a letter would help establish that there was no meeting of the minds to assign such non-employment-related developments or IP to the Company. How much weight it would have if the rights to such developments were the subject of a court case I am not sure.
I think you vastly exaggerate the difficulty. Basically: when a user registers, ask for their address, including country, as well as a phone number (including country code, which you may validate via SMS for instance). This should give you the 2 pieces of information that help you determine the country In the case of the UK, HMRC says: Support for MOSS registered micro-businesses UK micro-businesses, that are below the current UK VAT registration threshold and are registered for the VAT Mini One Stop Shop (VAT MOSS), may use best judgment and base their ‘customer location’ VAT taxation and accounting decisions on a single piece of information, such as the billing address provided by the customer or information provided to them by their payment service provider. based on the country, use the standard VAT rate for that country. The difficulty here is to track when those rates change, but your accountant should be able to keep up with that. There is very little chance any special reduced rate would apply to such services, and in any case, no tax authority will complain if you apply the standard rate instead of the reduced one! then declare everything online to your local MOSS (you don't need to register with each tax authority! You can, but you don't need to). In the case of a micro-business, this should be more than enough to comply with the rules.
In the U.S.: To my knowledge all states and jurisdictions that with a "sales tax" technically have a "use" tax, which means the tax liability falls on the purchaser. However, they require "businesses" (whose exact definition varies by jurisdiction) to collect and remit that tax on behalf of "consumers" (which can also vary, e.g., to exclude businesses that resell). Historically consumers have avoided paying use taxes by purchasing from out-of-state businesses that are not subject to their home states' laws on withholding the use tax: while technically a violation of the tax law neither consumers nor states have had an interest in calculating or auditing use taxes owed, except in the case of very large and unusual transactions. There is a large effort underway by states and "brick-and-mortar" stores that lose business to this virtual "mail order tax exemption" to subject out-of-state businesses to the requirement of collecting use taxes on behalf of the state. A few online businesses (notably Amazon) have acquiesced to this demand. To answer your question: In the U.S., an individual who is not making a "business" of selling items or services is generally exempt from the requirement to collect sales tax. It is the purchaser who has the legal obligation to declare and pay tax on such transactions. But purchasers rarely do.
Being a &quot;non-profit&quot; organization, in the US at least, does not mean you don't make a profit. There are plenty of for-profit companies that don't make a profit. What it means is that you have filled out the paperwork with the IRS and other interested parties in your city, county, or state, that says your organization is a non-profit. That invokes certain rules as to where and how the funds you receive must be spent. It also relates to your purpose as an organization. If it's to &quot;sell some software&quot; then you likely don't qualify as a non-profit. If it's to reduce illiteracy in your community, that likely does. If you intend to pursue becoming a non-profit, you should consult a local attorney who is experienced in these matter so that you do it properly. I also caution you about using the term &quot;non-profit&quot; or &quot;not-for-profit&quot; or any variation of this as you may run afoul of various laws governing such organizations. Presenting yourself or your company as something that it's not is likely to cost you dearly. What you are describing is more commonly known as &quot;shareware&quot; where users pay for the product, usually software, if they want to. In some cases paid users get more functionality. How much users pay also falls into this category.