Probate vs Surrogate Courts: whats the difference? In the US, and specifically New York state, what is the difference between a probate court and a surrogate court?
A &quot;probate court&quot;, generically, is a court that handles probate cases. In many jurisdictions, the official name of the court that has this role is simply &quot;Probate Court&quot;. New York State apparently thought that naming scheme was too straightforward, so in that state, the court that handles probate cases (and also adoptions) has instead the unusual name of &quot;Surrogate's Court&quot;. I don't know why this is, but it's probably historical. Also oddly, this court handles adoptions as well. New York does not have any court with the official name of &quot;Probate Court&quot;.
Huge difference between a car and a house. For example, at least in Pennsylvania no warrant is required to search a vehicle on public roads. In other states there are so many easy pretexts that you practically have little protection from a full vehicle search (although the pretext will have to withstand strict scrutiny if evidence found in a search is used to charge you with a crime). Your house, on the other hand, still enjoys very strong fourth-amendment protections: One of my favorite U.S. Supreme Court cases on the subject is Florida v. Jardines, in which SCOTUS ruled that even approaching the front door with a drug-sniffing dog without a warrant constituted an illegal search. (The majority opinion is worth reading for its illumination of current law on this question.)
is there a chance that that any of that still exists somewhere - a transcript/notes/etc from the Orphan's Court hearings, the auditor's report, and/or the transcript/notes/etc from the PA Supreme Court - anything with more detail than is found in the reported brief There are probably even odds that the judgment of the Orphan's Court remains, mostly likely in microfiche form in a file cabinet somewhere if it exists at all. There is an outside chance the the court filings in the case are still archived somewhere. Most states have destroyed them, but a few states, mostly in the East, have retained very old records of courts of probate jurisdiction which have been used by economic history researchers to estimate the amount and distribution and character of wealth in the early U.S. The odds that the transcript, exhibits in the case, the full trial court record that was considered in the case on appeal, or the judge's notes still exists is very low. Where would such records be stored, if they exist, such that I could request copies? In roughly the order of likelihood: The archives of the clerk's office of the successor court to the Orphan's Court. The state archivist's records. The historical records department of the local library that included the location of the Orphan's Court. The records of the historical society closest to the location of the Orphan's Court. The notes of the judge, if the case was notable enough, might be in the personal papers of the judge, if the judge was notable enough to have deposited his records. This would be most likely with a college or university that the judge attended, or a college or university near where the judge died, or a local library or local historical society near where the judge died or near where the judge lived most of his professional life. The name of the judge should be present in the appellate decision. This said, the likelihood that there is anything about this case in category 5 is remote. I would suggest beginning with a Google search of &quot;Pennsylvania Orphans Court records&quot; including the name of the relevant county (Philadelphia, in this case). One particularly notable link to these records is this one. This states: Probate matters in Philadelphia County are handled by the Orphans' Court and start when the county was created. In addition to wills and administrations, the Orphans' Court also handles: audits of accounts of executors, administrators, trustees, and guardians; distribution of estates; appointments of guardians; adoptions; appeals from the Register of Wills; inheritance tax appeals, and various petitions and motions. Online Probate Indexes . . . . 1683-1994 Pennsylvania Probate Records 1683-1994 at FamilySearch
OK, I talked to a lawyer (in Massachusetts) and these are the answers I got. One can draft a confidential exclusion letter to state wishes regarding excluding certain people from being guardians. In the letter you can explain in detail why you think somebody is unfit to be a guardian. Execute this document as you do for your will and tell your family that it exists so that they can access it if you die (or give them a copy). The advantage of a stand-alone document is that it is not public, differently from the will which is public. The lawyer also suggested to also have a separate stand-alone guardianship document (and so to not include the guardian section in the will). The reason is that a will can be executed only if somebody is dead. But if somebody is e.g. in a coma (or missing), he won't be able to take care of his children and yet his will would not be able to executed. A separate guardianship document would instead apply also in these situations thereby minimizing the chances that somebody, whom you do not consider fit, becomes a guardian of your children.
The will further states property shall be sold and offspring are to split the proceeds. However, the will does not specifically designate who inherits the property/deed. This is an instruction regarding who inherits the property. It means that the executor of the probate estate (in an official capacity), who takes title by operation of law upon appointment, is directed to sell the property rather than to distributed it in kind. Will there be legal or financial problems with a foreign executor? Not necessarily. Generally, the main issue is that a foreign executor must sign a document expressly submitting to the jurisdiction of the probate court when appointed in addition to other documents that are signed by all executors. Pre-death, in the will, would it be better to designate the American resident offspring as executor? Not necessarily. Hands on administration of the estate and dealing face to face with a local probate lawyer is easier for a resident of the state where the assets are located and the decedent resides, but in these days of telecommunications this isn't a decisive factor. The relative competencies of the prospective executors is more important. If both offspring agreed, can the overseas offspring easily transfer executorship to the American offspring, or will there be legal or financial consequences? Assuming that they are the only interested parties in the estate, they can do so. You can't be compelled to serve as an executor just because you are nominated by a will to do so. If one person declines to serve, the person with next highest priority which would likely be the other sibling, may apply to the probate court to be appointed. The main financial consequence is that typically, whoever does the job is entitled to reasonable compensation from the estate for their services. Would there be legal or financial deed ownership issues, since neither offspring specifically inherited the property? No. Could a court order the property to be auctioned out from under the offspring? If all interested parties agree, they can defy the will. The normal process, however, is for the executor to follow the will and to sell the property in a commercially reasonable manner, typically by engaging a real estate agent to handle the sale. If the executor fails to take action, and an interested party objects, it would be more common for a probate court to remove the executor and appoint another one, than to order a sale at auction, which would typically be a course of last resort. This said, under appropriate circumstances, the court of probate jurisdiction would have authority to order an auction of the house. Most commonly, a court order to sell a decedent's house at auction would arise when the decedent (i.e. the dead guy) only owned an undivided partial interest in the house (called a tenancy in common interest) and the non-deceased third party co-owner of the house (perhaps a brother or ex-wife of the decedent) declined to cooperate in selling it. If a court determines the overseas executor offspring receives the property deed, the overseas executor wants to remain executor but give deed to American offspring for easier selling of the property, would the property have to go through titling and closing costs for the transfer, and then again for property sale to a third party? This question reflects a fundamental misunderstanding about how probate works. Title to the property vests in the estate by operation of law upon the death of the decedent. The executor has authority, once appointed, to take actions such as signing a deed to a third-party buyer, on behalf of the estate. There is no intermediate closing and transfer of title to vest title to the property of the decedent in the name of the estate before it goes from the estate to the third party. The net proceeds of the sale to the third party (after costs of sale and prorations of things like property taxes and prepaid insurance) are then placed in a bank account for the estate and paid to the heirs after expenses of administration are paid. There is nothing that makes it significantly harder for an overseas executor to close than a domestic one. The title company handling the sale emails the deed (and any other paperwork that needs to be signed) to the executor. The executor prints the documents to be signed, signs the non-notarized documents, and signs the deed in the presence of his friendly neighborhood notary in the foreign country where the executor lives, who notarizes the deed. The executed deed, together with a document called an apostille proving that the notary is really a notary, is sent back to the title company (probably with a scanned copy by email and a hard paper copy following by express delivery). Coordinating time zones may be a pain depending on the location of the particular foreign country in question (but the closing does not have to happen for all parties at exact the same time), and if the overseas executor is someplace primitive and remote with no internet access or computers or printers or faxes and no notaries, that could be a problem. But there are increasingly few places like that in the world.
You may want to select a state where you have some sort of presence. According to this article, personal jurisdiction can be waived, but subject matter jurisdiction can not, and "for pragmatic reasons some states deny subject-matter jurisdiction to specific claims, such as those arising in other states". In other words, if nothing about you, the other party, or the case has any relation to the state, the court doesn't necessarily have to listen to the case. And if that happens, the provision about them submitting to the jurisdiction is worthless. Beyond that, are you OK with going to court in the location you select? Do you know whether all your terms and conditions are valid in that location? Do you know whether one place or another has more favorable interpretations of the laws, or more favorable local rules, when it comes to the types of disputes you are likely to have? You probably want a lawyer to help you decide.
In my experience, varying jurisdictions can and do differ as to the myriad ways these disputes are resolved. Contract law is one area where the judge has a lot of discretion. This is definitely true in state courts, even from judge to judge, and can even be true in the federal level-The 9th Circuit has some wildly different appellate decisions when compared to the 1st Circuit, and so on. I say this not to be argumentative, but to highlight the importance of careful and concise drafting that fully explicates the bargained for exchange, as there can be a vast amount of judicial subjectivity that goes into determining which rules pertain to certain situations. "Conflicting or competing clause" cases are now some of the most commonly litigated contract disputes. This is largely because the last 20 years has seen a huge influx of people "drafting" (more like piecing together) contracts without benefit of qualified counsel. This is particularly true because lay people do not generally create a specific insturment like an attorney would - from scratch, with definitions and terms specific to the transaction. Rather, they go online and find "form" or model contracts that they feel are close enough (which are almost always missing key components), and then they type in their own terms, or even write them in. Because this is so common, most jurisdictions follow the rule that hand written terms supersede pre-printed terms; likewise, type written terms will take precedence over pre-printed terms. Specific terms also carry more weight than general terms. Specific terms will usually be given precedence over general terms, as these are seen as creating a specific exception to the general terms. For example, if Clause A in your scenario said: Written notice must be provided at least five days in advance of (any) change... (leaving out "to price"), then clause B would prevail because it would be more specific than the more general term (A), which in my scene would pertain to any change whatsoever (this is assuming the whole of the agreement did not shed light on the issues more fully). In your hypothetical, these are both specific terms. In that case, the court would first examine the entire contract and all addendum, specs, plans, etc. when interpreting competing or conflicting clauses applying the fundamental principal that a contract should always be interpreted as a whole - not clause-by-clause - and not section-by-section. Contracts will often have numerous parts with portions incorporated specifically by reference, or numerous documents that may be integral to the transaction, If the parties agree to what constitutes the various parts of the contract (even if not incorporated) the entirety of the transactional documents may be considered by the trier of fact (and law). Once examined, if a proposed interpretation makes other portions of the global agreement meaningless, illogical or unenforceable, and another party's interpretation is in keeping with the document as a whole, that is the interpretation that will typically be adopted. Assuming this analysis doesn't work to resolve the issue, then the court would look to see if there is an order-of-precedence clause, which is a clause that lays out what parts of the contract / types of clauses take precedence over others (ex. written requirements take precendee over performance requirements, addendum hold less import than the signed agreement, schematics hold less import than addendum, and so on). Assuming this there is no order of precedence, the court will look first to see if the contract was negotiated back and forth, with terms being modified with each draft. If Yes, then the court will except extrinsic evidence (parole evidence) that goes to the intent of the parties bargained for exchange. If not, the contract term(s) will be construed against the drafter and in favor of the one who signed the others' instrument. So, as you can see, there is no clear answer to what seems to be a simple issue. This just goes to show: Lawyers seem expensive when you decide to hire them - Lawyers are expensive when you have to hire them, because you decided not to in the first place!
The standard practice is to send the opposing party -- or better yet, its attorney -- a preservation letter, also known as a litigation hold. The letter notifies the receiving party that the sender is contemplating litigation, which triggers the recipient's duty to retain relevant records. Google for &quot;sample presevation letter&quot; or &quot;sample litigation hold&quot; and you'll find plenty of examples.