How specific can landlords be regarding Covid-19? Are there any privacy protections which would prevent a landlord from including the name of a specific tenant in a warning regarding Covid-19? For context: Recently my partner and I (we live in Massachusetts) started exhibiting symptoms of Covid-19. After speaking with a doctor, we informed our landlord that we may be ill. He responded by saying that he has to inform other residents of our building that we are ill. While we agree that it is important for other residents to be aware and take extra precautions, we are concerned about our landlord including our names (particularly given that my partner is Asian-American).
He can tell the world You chose to tell him. He has no duty of confidence with you (he is not your health professional) so he can tell whoever he likes however he likes.
Anyone who processes personal data using electronic means or with some filing system is a data controller, as long as they fall within the GDPR's territorial scope, they're not doing the processing on behalf of another data controller, and they're not only doing the processing for purely personal or household purposes. In todays world, it's almost certain that electronic means are involved. And establishing a rental contract generally involves some personal data. We can also assume that both parties are in the UK, and that both are acting on their own behalf. So this leaves the household exception. Larry the landlord will not be covered by the household exception since they're using the personal data for a business purpose. Larry is a data controller. If Tim the tenant is renting a place to live in himself, he's probably acting for purely personal or household purposes and would not be a data controller. If Tim the tenant is renting space for his office, for a church, or for a chessclub in which he is a member, he's no longer acting for purely personal or household means. Depending on context, Tim or Tim's organization may be a data controller. The ICO's guidance on controllers and processors has a checklist “Are we a controller?” that lists common factors establishing controllership. On another page, they write: Wherever personal data is used for purposes other than personal or household processing, the organisation behind it is a controller. Personal or household processing means the personal data you’d usually have in your home, such as family photo albums, friends’ addresses and notes on the fridge, none of which would be covered by data protection laws unless there was another connection to a professional or commercial activity.
When screening potential tenants, what is the proper way to turn them down, and the legal implications if the tenant asks for more details? The "proper" way to turn someone down depends on why you decided to turn him or her down. As long as you did not decline to rent to a tenant because of information you learned in a credit report or commercially available criminal background check, you are not required to notify them. However, it is a good business practice to notify them in writing as Nij's post suggests. However, it would be a good idea to keep a copy of the letter for you records and possibly write down some notes. Such as, "other applicants had higher income," or "could not verify rental history." These kinds notes one the letters you mail out will be you friend should you ever be accused of improper discrimination on the basis of race, gender, religion, etc.. Declining to Rent Based Upon a Credit Check or Commercially Available Background Check: The federal law that governs credit checks and commercially available background checks is the Fair Credit Reporting Act ("FCRA"). The FCRA regulates "consumer reports," which includes credit reports and criminal background checks that are assembled by companies. (The FCRA does not apply if you, yourself, are going to the state police or courthouse to get background check records). Under the FCRA, requires that people who make decisions against someone based on information in a credit or background check, notify that person. The FCRA calls this decision against someone an "adverse action" and requires that you provide the affected party the following information: The name, address and telephone number of the company that supplied the consumer report, including a toll-free telephone number for companies that maintain files nationwide; A statement that the company that supplied the report did not make the decision to take the adverse action and cannot give the specific reasons for it; and A notice of the individual's right to dispute the accuracy or completeness of any information the company furnished, and the consumer's right to a free report from the company upon request within 60 days. The FCRA calls this notice an "Adverse Action Notice." See 15 U.S.C. 1681m. An adverse action notice can be oral, written, or electronic. Obviously, written or electronic would be the best since you can prove that it was sent. Also, be aware that the FCRA has civil penalties if it is violated. The Federal Trade Commission has a helpful guide that lists some of the basics of when you do and do not need to provide adverse action notice. Website: Using Consumer Reports: What Landlords Need to Know Brochure: FTC Facts for Business However, it does not cover criminal background checks, which have many of the same rules as the credit checks under the FCRA.
In general, a person may appoint as many agents as s/he wishes for a particular purpose. The principal is responsible for the actions of all such agents, unless they exceeded their powers or instructions, and in some cases even then. In this particular case all such accesses would have to be &quot;reasonable&quot; taken together, and if the various agents fail to coordinate their requests for access, the result may be an unreasonable burden on the tenant. But as far as I can determine there is no formal process that a Kansas landlord must go through to appoint an agent, nor any specific limit on the number of agents appointed. The general law of agency is flexible on such matters. A tenant would be justified in asking for proof (or at least evidence) that a person is in fact acting as a landlord's agent, or in confirming with the landlord. The complex management is clearly the landlord's agent.
The official website of the french administration gives details under which conditions a landlord can end a lease in France. As a general rule, the landlord cannot end a lease unless meeting certain conditions. The landlord has to send a letter to all of the tenant (all of them if multiple) named on the lease, and the spouse of the tenant even if not named on the lease. The letter has to be sent at least 6 month before the end of the lease if the residence isn't furnished, or 3 months if the residence is furnished. The letter must contain the reason for the ending of the lease. There are 3 causes the landlord may use to end the lease: The landlord plans to make the residence the primary residence of them, their spouse / partner (of at least 1 year) / PACS partner, or an ascendant or descendant of the landlord or their spouse. The landlord plans to sell the residence. In this case, the tenant has the priority to buy the residence if they wish. If the tenant take the offer, the landlord is obliged to accept the offer. The landlord can also sell the residence with the lease, in which case the lease is transfered to the buyer. Under legitimate and serious cause, including but not limited to not paying rent / regularly paying the rent late, causing trouble to the neighborhood, subleasing the residence... If the tenant contests the cause, the landlord will have to justify to a judge the reason the cause of termination. In this case, the landlord can have ground to end the lease before its end date. Otherwise, the landlord cannot end the lease, and the lease is automatically renewed at the end date without the need of explicit communication. A tenant can be protected if they fall under certain conditions. I don't find anything protecting people with a child, but if the tenant is older than 65yo / taking care of someone older than 65yo and the tenant earns an income lower than a certain limit a given year Then the tenant can be protected from these causes, unless the landlord is also older than 65 or earns an income lower than the same limit as the tenant or offers to help relocate the tenant to another residence close to the first residence which also accomodates to the need of the tenant. Note that, if the ex-tenant found that the cause given by the landlord was fraudulent (for example saying they'll use it as a primary residence but lease it to another tenant), then the tenant can bring the case to court and get indemnized as indicated here.
You are responsible The “public mains” are the infrastructure owned by the utility (and are the utility’s maintenance problem). From those, to the point where it enters the building (or your unit for a multi-unit building), they are the landlord’s problem. Within your leasehold they are your problem. Notwithstanding, a leaky tap is probably a worn washer which is caught by the “fair wear and tear” clause anyway.
It is usual for a lease to specify for what purposes and on what notice the landlord is entitled to access. Often there is a provision allowing the landlord access on no notice in an &quot;emergency&quot; which is often not specifically defined. Access for purposes of repair, and for purposes of inspection may be on 24 hours notice, or 48 hours, or some other period, or on &quot;reasonable notice&quot; with no specific period specified. Access for a reasonable purpose (such as inspection) on reasonable notice that does not actually inconvenience the tenant, and that is not demanded with unreasonable frequency will probably not constitute such a breach as to justify ending the tenancy, and may well not justify sizable damages in the absence of other breaches. Much will depend on the wording of the lease or rental agreement, and on the practice of the local courts. One might well ask oneself &quot;what actual harm will an inspection with insufficient notice do me&quot; because a court might ask a similar question if an action is brought. If the inspection does cause a problem, then that should be addressed.
Short Answer Can an incomplete and unsafe building be rented to a tenant on a commercial lease if the building never received a certificate of occupancy? Yes. Unless your lease says otherwise. Your sole source of legal protections is your lease. Without knowing the detailed provisions of your lease, it is impossible to know. Long Answer The General Rule In commercial leases, to a much greater degree than in residential leases, the principle of buyer beware (a.k.a. caveat emptor) applies. Commercial leases are typically negotiated between sophisticated parties, and if the tenant doesn't want to start paying rent until the certificate of occupancy is issued despite a lease that says otherwise, then that is tough luck and the tenant is bound to the terms of the lease. Commercial leases are generally rented in &quot;as is&quot; condition, sometimes with and sometimes without a tenant finish and improvements allowance from the landlord. Unless otherwise agreed, in a commercial lease, the burden is on the tenant to do &quot;due diligence&quot; including a physical inspection of the property by a professional inspector and independent review of the zoning status of the property to confirm that the tenant's business is allowed to operate at that location, much as a buyer of real estate would. If the tenant identifies an objection during the due diligence period set forth in the lease or contract to enter into a lease with the tenant, then the tenant can choose to get out of the lease obligation. But, there is only a due diligence condition if the tenant bargains for it. The lease allocates responsibility to maintain the building in good repair and may allocated this responsibility to the landlord or the the tenant. In one of the most common types of commercial leases, called a triple net lease, virtually all maintenance obligations are the tenant's responsibility: The triple net absolves the landlord of the most risk of any net lease. Even the costs of structural maintenance and repairs must be paid by the tenant in addition to rent, property taxes and insurance premiums. Some firms, such as WeWork build their entire business model around entering into the &quot;as is&quot;, triple net commercial leases with landlords that are the norm, and then subletting the properties to smaller businesses on a furnished, all maintenance and building services provided, gross lease basis. Many states have statutory or common law implied warranties of habitability in the case of residential leases that require that a certificate of occupancy be in place and that other conditions be met by the landlord: An implied warranty of habitability is a warranty implied by law in all residential leases [ed. in states that have such a warranty] that the premises are fit and habitable for human habitation and that the premises will remain fit and habitable throughout the duration of the lease. New Mexico, in particular, has many statutory protections for residential tenants (statutes found here). But, almost none of these protections extend to commercial leases in New Mexico, because commercial leases are not leases of dwelling units, as defined in the relevant statutes. Note that not every state even has an implied warranty of habitability for residential tenancies. Colorado did not have one until the early 2000s, and it had only very weak protections for tenants regarding habitability until the current decade. Before then, in Colorado, a defective or unsafe condition of the premises was not a defense to paying rent under either a commercial or a residential lease in the state. In theory, a county or municipal government could impose a habitability requirement on commercial leases. But, this is very uncommon because, as the examples below illustrate, there are circumstances where it is sensible, even in a fair deal, to place the burden of making property subject to a commercial lease habitable. Examples Of Situations Where This Would Not Be Required In A Fair Deal Most commercial tenants insist upon terms that say that the obligation to pay rent starts when a certificate of occupancy is issued and the tenant is allowed to take possession of the premises. But, there would certainly be some times when a commercial tenant would pay rent on property that does not yet have a certificate of occupancy. For example, in what is called a &quot;pad rental&quot;, a business rents a basically vacant lot with only a concrete foundation and utility hookups and zoning approvals in place, and then the tenant builds a shop or office building on the pad. See, e.g., this commercial lease offer on Loopnet, a major internet site for listing property available to be leased by businesses: ABOUT 4900-5100 N WICKHAM RD , MELBOURNE, FL 32940 Rental Rate $3.79 /SF/Yr Listing ID: 15146692 Date Created: 2/11/2019 Last Updated: 3/19/2019 1 LOT AVAILABLE - Rental Rate $3.79 /SF/Yr Lease Term 20 Years Service Type To Be Determined Date Available Now Space Type Relet Lot Size 0.69 AC DESCRIPTION Pad ready site with all utilities, parking field, ingress/egress, retention, and site lighting IN. Join Goodwill, Einstein's Bagel, Verizon, Twins Car Wash, Wickham Road Music, and Nail Salon in this 100% leased new retail center. HIGHLIGHTS Pad ready site. In a commercial pad lease, typically, a tenant would start paying rent immediately and the length of time needed to get the tenant's shop built and approved for occupancy by local government officials is their problem. But, even then, the terms would depend on what was negotiated between the landlord and the tenant which would depend to a great extent on how hot the local commercial real estate market was and on the other terms. A landlord will usually offer more favorable terms (such as a provision stating that rent is not owed until a certificate of occupancy is issued) in a weak rental market, but may also decide to have very tough lease terms with a somewhat lower monthly or annual rental rate. Also, as in the example above, conditioning rent payment on occupancy or availability for occupancy, is less common in a very long term lease such as the twenty year lease being offered for the pad rental above. Something very similar is done in an existing building that requires tenant finish. At one extreme, the landlord will do tenant finish to the tenant's specifications at the landlord's expense and the tenant will only start to pay rent when the tenant takes occupancy. At the other extreme, the tenant will start paying rent immediately and do the tenant finish at the tenant's sole expense. In between, the tenant may do the tenant's own tenant finish pursuant to landlord approved plans, with the landlord contributing a tenant finish allowance that will often be less than the full anticipated cost of tenant finish work, and the rent will be reduced or waived for a set period of time which may be less than the actual or anticipated time that it takes to complete the tenant finish. This gives the tenant an incentive to not waste tenant finish dollars and to push the contractors doing the work to finish as soon as possible. In yet another example, it wouldn't be terribly uncommon for a landlord to rent a commercial space that is already occupied by squatters, or holdover tenants, to a new tenant on a triple net basis. In a lease like that, the tenant is responsible for evicting the current occupants, rather than the landlord. The promise that the leased property won't be occupied by someone else when the lease commences is called the &quot;covenant of quiet enjoyment&quot; (which is &quot;a covenant that promises that the grantee or tenant of an estate in real property will be able to possess the premises in peace, without disturbance by hostile claimants.&quot;). This provision is often, but not always, included in a commercial lease, although often, courts will imply in law a covenant of quiet enjoyment into even a commercial lease, in the absence of express language in the lease stating that the covenant of quiet enjoyment is not intended to be included in the lease. Conclusion It all boils down to the terms of the lease and a reasonable construction of the relevant lease terms. The fact that there is such a thin amount of legal protection from unfair lease terms is one of the reasons that most commercial tenants hire an attorney to help them negotiate the terms of a commercial lease, in addition to, or instead of, a commercial real estate broker. Footnote: Why Is Commercial Lease Law So Harsh? The duties of a commercial tenant are much closer to, and in some cases, almost identical to, those of an owner of real property and are not infrequently for long terms such as twenty, or even ninety-nine years. Why would a landlord and tenant enter into a commercial lease in these situations, rather than having the prospective tenant simply by the property subject to a mortgage? A lot of this is tax driven. Many businesses would purchase their buildings rather than lease them if taxes were not a consideration and the commercial lease is basically a tax favored alternative to a mortgage payment. When the commercial landlord is a mortgage lender in all but name, and a commercial tenant is a building owner in all but name, it makes sense to place the legal maintenance responsibilities of a building owner on the commercial tenant. A business can deduct every dollar paid in rent from its revenues when determining its taxable income, even the portion economically attributable to land value and depreciation in the structure of the building, as it is paid. But, if the business finances the purchase of the property with a mortgage, the business can deduct the interest paid, but not the principal payments. Depreciation of improvements on real estate (for most of recent U.S. tax history, over a straight line 39.5 year depreciation period) can counterbalance some of the principal payments, although often more slowly than the principal payments are actually made. Also, if depreciation deductions wipe out too much of the business's income, those depreciation deductions are disallowed or deferred. Furthermore, the portion of the purchase price of property attributed to land value can't be depreciated at all. In many cases, this quirk of the tax law is addressed with a business structure in which: (1) a non-profit that doesn't care about the tax treatment of its income leases the land to (2) another business that builds a multi-tenant building on the property which it owns even though it doesn't own the land the building is built upon, subject to a mortgage with a long amortization period similar to the depreciation period for the building, which in turn is (3) leased to businesses that actually used the multi-tenant building by the building owner. Second Footnote On Rent Control and Cooperative Apartments Even further afield, in places like New York City that have rent control, residential tenants become more economically equivalent to apartment owners, and residential landlords become more economically equivalent to a combined mortgage lenders and home owner's association. There was a strong demand for rent control in New York City at the time that rent control was adopted, because economic necessity meant that mostly people needed to live in one unit of a multi-unit apartment building, but the legal concept of ownership of one unit within a larger apartment building that is now commonly called a &quot;condominium&quot; in the United States, did not exist. So, there were a lot of renters in New York City who very much wanted to be de facto apartment owners who didn't have the legal tools available at the time to achieve this goal. The other work around which was used in the Northeast before the condominium was invented was a &quot;cooperative apartment&quot;, in which all of the residents of a particular apartment building owned the entire building and were jointly and severally liable on the mortgage on the building, but then were allocated a unit within the building in exchange for economic obligations to the cooperative association that managed the building on a not for profit basis for its owners.