What dcouments must be available as hard copies (printouts) for a 501c3 (non-profit organization) in Ohio? Our 501c3 organization in Ohio is spending $3000 per year for storage rental to store printouts of official documents backdating 10 years. This was being done to comply with (assumed) legal requirements for being a 501c3. In a recent meeting, I was tasked to check to what extent hard copies of organizational documents are required to be available in OH. Knowing this we can digitize documents and reduce the cost of storage rental. I could not find any leads/info via Google to get an answer to this question. I looked at multiple sites including the official state government pages on non-profit orgs. Is there any such requirement that a 501c3 have hard copies of specified documents, and if so, where can a list of the requirements be obtained?
Based on a reply from the Charitable Law Office of Ohio Attorney General: Hello, I am in receipt of your inquiry below. Please be advised that there is nothing to prohibit using electronic storage for your organization’s business documents. Many organizations find this method to be a very effective measure as opposed to retaining hard copies. ... it seems electronic storage is wholly permitted.
According to Wikipedia, the organization that holds Vatican copyrights has the following policy: [N]ews organizations can quote from the pope's speeches, encyclicals and other writings without charge. They can also publish full texts free provided they cite Vatican copyright ... but if a text is published separately ... payment is due. You say that no Vatican copyright was cited, which is too bad - they'd have a good argument that they already had permission. it must have a copyright Correct. Published or unpublished, it has a copyright from the moment it was fixed. it's a translation, which require official permission. Translations are considered derivative works, which is a right protected under copyright. So you need permission, fair use, or some other law that allows you to use it. it's the whole document, and so not under fair use Well, not so fast. There are four factors included in fair use, and that's only one of them. The factors are: (1) the purpose and character of the use, including whether such use is of a commercial nature or is for nonprofit educational purposes; Is the website offering this work for religious purposes, or for profit? (2) the nature of the copyrighted work; I'm not really sure where religious works fall under this factor, honestly. (3) the amount and substantiality of the portion used in relation to the copyrighted work as a whole; The whole work is used, so this factor would be against fair use. (4) the effect of the use upon the potential market for or value of the copyrighted work. Is there a market for this work? Does the Vatican sell it, or use it to drive traffic, or anything? If so, this factor would be against fair use. If not, the translation probably does not affect the market for the work, and this factor would be in favor of fair use.
Anywhere in the world, do parties to court hearings have no absolute right to access those transcripts (or recordings)? I have not checked every common law jurisdiction but I suspect that as all (?) such courts have their own inherent powers to make directions the answer is probably: NO. That said, a close-but-no-cigar example may be found at Rule 79.30 of the Civil Procedure Rules concerning terrorist financing proceedings in england-and-wales: Unless the court directs otherwise, rule 5.4 (Register of Claims), rule 5.4B (Supply of documents from court records – a party) and rule 5.4C (Supply of documents from court records –a non-party) do not apply to any proceedings to which Section 2 or 3 of this Part applies or to any document relating to such proceedings. &quot;Sections 2 and 3 of this Part&quot; refers to applications to set aside financial restrictions and appeals against being designated as being linked to terrorism. The relevant cited Rules are: 5.4 (1) A court or court office may keep a publicly accessible register of claims which have been issued out of that court or court office. (2) Any person who pays the prescribed fee may, during office hours, search any available register of claims. And 5.4B (1) A party to proceedings may, unless the court orders otherwise, obtain from the records of the court a copy of any document listed in paragraph 4.2A of Practice Direction 5A. (2) A party to proceedings may, if the court gives permission, obtain from the records of the court a copy of any other document filed by a party or communication between the court and a party or another person.
I am an Ontario-licensed lawyer. The following is a general information about the law and not specific legal advice. You are not my client and I have not given you advice related to your circumstances. First, even when you ask a generic question, define the jurisdiction of interest. For the purpose of your question, Canada is a collection of different jurisdictions with different rules. My answer relates to Ontario, Canada. Other Canadian jurisdictions have different rules. The Law The applicable Section 109 of Ontario's Residential Tenancies Act http://canlii.ca/t/33p is reproduced below for your convenience. EMPHASES MINE. Receipt for payment 109 (1) A landlord shall provide FREE OF CHARGE to a tenant or former tenant, on request, a receipt for the payment of any rent, rent deposit, arrears of rent or any other amount paid to the landlord. 2006, c. 17, s. 109 (1). Former tenant (2) Subsection (1) applies to a request by a FORMER TENANT only if the request is made within 12 months after the tenancy terminated. 2006, c. 17, s. 109 (2). Regulation Ontario Regulation 516/06 http://canlii.ca/t/sjx dictates minimal form: Receipt A document constitutes a receipt for the purposes of section 109 of the Act if it includes, at a minimum, (a) the address of the rental unit to which the receipt applies; (b) the name of the tenants to whom the receipt applies; (c) the amount and date for each payment received for any rent, rent deposit, arrears of rent, or any other amount paid to the landlord and shall specify what the payment was for; (d) the name of the landlord of the rental unit; and (e) the signature of the landlord or the landlord’s authorized agent. O. Reg. 516/06, s. 9. Landlord Compliance A good landlord will provide receipts immediately upon payment, and keep a copy. An very good landlord will provide additionally a summary of payments for the year, in tabulated form, and keep a copy of the yearly receipt instead of the multiple receipts for each payment. An excellent landlord will keep the tabulated information in a computer system and will issue a receipt for the whole tenancy period on termination. Keep a copy. Tenant's Application If your Ontario landlord refuse to comply with the above, file a T2 http://www.sjto.gov.on.ca/documents/ltb/Tenant%20Applications%20&amp;%20Instructions/T2.pdf *A T2 can also be filed online. Remember to ask for cost http://www.sjto.gov.on.ca/documents/ltb/Interpretation%20Guidelines/03%20-%20Costs.html
Although the exact answer should depend on the country you are, in general private copies of copyrighted works are allowed. General rules are: You need to have got the work in a legitimate way. That is, that you have purchased a copy of the work with permission from copyright owners or you have got the work from an act of public distribution authorised by copyright owners - if you got it from a website that is not making a copyright infringement itself, you are in the second case. That you don't make a collective or commercial use of the work. (I took these rules from Spanish Intellectual Property law (article 31), but most countries have similar rules, specially in the European Union. Anyway, the exact limits of private copying exception may differ). Since private copying might have an economic effect, some countries collect private copying levies to compensate copyright owners - probably you have already paid for those when purchasing the printer. Therefore, you can print a book downloaded from a website (unless the site is hosting the work without authorization of the copyright owners, as pirate sites do) for your own use. You can't sell the copies or made a collective use of them. Although reach of collective use might be hard to assess, I would suggest that if you want all the people in your class have the book, send them the link so that any one could print their own copy. Update about the USA As the OP has now specified now their country I update the answer with a comment, although an additional answer by anybody more knowledgeable on US law would be great. I'm quite sure that for practical purposes the result is that you can print such a book anywhere in the world. However, I don't know which laws regulates that in the US. Google doesn't return meaningful results for "private copy usa", so I suppose it is know there by another name. Furthermore, statutes in common law countries tend to be less explicit and there might be no case law applicable. For example, I nobody printing a copy of a pdf for himself to read at home has ever been challenged in court in the USA, there might be no explicit rule about the subject.
If you're in the U.S., then section 117 of the Copyright Act is likely what you're looking for. The U.S. Copyright Office says: Under section 117, you or someone you authorize may make a copy of an original computer program if: the new copy is being made for archival (i.e., backup) purposes only; you are the legal owner of the copy; and any copy made for archival purposes is either destroyed, or transferred with the original copy, once the original copy is sold, given away, or otherwise transferred. Based on the information you provided, it sounds like you meet all three of these criteria. They also note that your particular software's license agreement might include special conditions that affect your right to make a backup copy. Such a warning would only make sense if it was legally possible for the software distributor to make such a limitation, so I'm afraid the direct answer to your main question is "yes". It's definitely not the norm - at least in my experiences - but it is a possibility so you'll need to consult your program's license agreement. There's also a possibility that the company misunderstood you and was thinking that you were running a backup server (in the sense of a redundant infrastructure) and not making an offline backup of your entire server. It's quite normal to require an additional license for the former case.
The store is, as far as i can see, not using the trademarked image to sell their cake. Your family does not intend to sell anything at all. This photo, from the description, could not reasonably be confused with an official image from the trademark holder. (all of this is based on your description, of course). Therefore, the trademark holder probably won't sue for trademark infringement, even if they somehow heard of this event, and if they did sue, they would quite likely lose. You would be making a copy of a presumably copyrighted image. You might have an active defense, but that is very hard to be sure of in advance. (Note that "fair use" is a very specifically US legal concept, and would not apply in the UK. The roughly comparable concept is "fair dealing" but that is more restrictive, and follows somewhat different rules.) In any case, it is possible that the rights holder would sue, and if the situation were a bit different (the was only one person pictured, making the shirt with the protected image very prominent, for example) there might be a larger chance of such a suit being successful. No business is going to want a bakery department manager deciding whether a particular use of a particular image does or does not infringe IP rights, and whether it does or does not expose the business to significant risk. Just to get an opinion from their lawyer on whether this image infringes would probably cost them several times the price of the cake with image printing. The store has no doubt written its guidelines to err well on the side of caution, because one suit, even if they won, would cost far more than the profits of many cakes, and if they lost, could have a very negative effect on their bottom line indeed. The store is entitled to restrict what business it does to keep itself safe from lawsuits. It is going to keep well on the cautious side, in all likelihood, and so it should. I fear you will have to find a store with a different policy, or use a different picture.
You can put anything you like in a ToS document, but not everything you might put there will be enforceable. By posting something on the web, you are inviting anyone to read it. In some jurisdictions that may include the right to make and store a personal copy, although not multiple copies or a copy for commercial use. You can taker technical measures to prevent automated access and automated downloads (scraping). There was a case (hiQ Labs, Inc. v. LinkedIn Corp, 938 F.3d 985 (9th Cir. 2019)) in which access restrictions were held binding in a US court, but in that case the site owner had notified the would-be reuser (a competitor) directly. The laws on this sort of thing may differ from country to country, and are not as well-settled as older parts of the law tend to be. The question asks: can I list in my terms of service that all users acknowledge I own their posts ... The only way in which the host could &quot;own&quot; the posts would be if the users transferred copyright to the host, or granted the host an exclusive license. Under US law this would take a written and signed document. Clicking an &quot;I agree&quot; box or button might constitute a valid signature. A statement that &quot;by using this site you agree ...&quot; would pretty clearly not. You might prohibit bots copying from your site and posting duplicates, but to prohibit users re-posting their own messages elsewhere is harder, legally, and leas reasonable in my view. Under US law you could not actually file suit for copyright infringement until you had registered the copyright, but that is not true in many other countries.