<Dl> <Dt> Facilitating logistics </Dt> <Dd> Much of the business world relies on communications between people who are not physically in the same building , area , or even country ; setting up and attending an in - person meeting , telephone call , or conference call can be inconvenient , time - consuming , and costly . Email provides a method of exchanging information between two or more people with no set - up costs and that is generally far less expensive than a physical meeting or phone call . </Dd> <Dt> Helping with synchronisation </Dt> <Dd> With real time communication by meetings or phone calls , participants must work on the same schedule , and each participant must spend the same amount of time in the meeting or call . Email allows asynchrony : each participant may control their schedule independently . </Dd> <Dt> Reducing cost </Dt> <Dd> Sending an email is much less expensive than sending postal mail , or long distance telephone calls , telex or telegrams . </Dd> <Dt> Increasing speed </Dt> <Dd> Much faster than most of the alternatives . </Dd> <Dt> Creating a `` written '' record </Dt> <Dd> Unlike a telephone or in - person conversation , email by its nature creates a detailed written record of the communication , the identity of the sender ( s ) and recipient ( s ) and the date and time the message was sent . In the event of a contract or legal dispute , saved emails can be used to prove that an individual was advised of certain issues , as each email has the date and time recorded on it . </Dd> </Dl>
list four advantages of using the email in office communication
Facilitating logistics Helping with synchronisation Reducing cost Increasing speed