Mr Howard: Dear Mr Tokken and Mr Hugh, I regret to inform you that due to unexpected technical problems in our building our meeting will have to be rescheduled.
Mr Tokken: I am sorry to hear that. Unfortunately, tomorrow is my last day in New York. Is there a way to meet in a different location?
Mr Howard: In that case, I will talk to my boss. I will keep you updated. 
Mr Hugh: I will be still in NY, but tomorrow is also my preference, as my agenda is fully booked for this week. 
Mr Howard will try to reschedule the meeting, but Mr Tokken and Mr Hugh have already tight schedules.