Robert: Good morning, Paula, we would like to suggest meeting in person to further discuss our proposal. Please advise when you will be in New York so we can coordinate accordingly.
Paula: Hello Robert, once again thank you for your offer. I will be delighted to meet you in New York next week (starting Monday, 5th); however, I have lectures scheduled all mornings. I would appreciate if we could meet after 3 pm.
Robert: Absolutely. May I suggest Wednesday at 5 pm? Please advise which hotel you will be staying in so we can arrange for a car to take you to our headquarters.
Paula: Thank you, Robert, Wednesday would be perfect. I will be in Intercontinental Times Square. I am truly excited at the thought of our future collaboration. 
Robert: So are we. Have a wonderful week and we are looking forward to seeing you Wednesday! 
Robert will meet Paula in New York on Wednesday the 7th, at 5 pm. Paula will be staying at Intercontinental Times Square and Robert will send a car for her.