Regular breaks can help you rejuvenate and enhance your productivity. Use your breaks to do something you enjoy, like reading, exercising, or spending time with loved ones.
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##### bella

Student

Mount Sinai, New York

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# How do I improve my time management skills?

I've been struggling with time management for a while now and I can't get anything done.

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##### david kirk

Retired Computing Manager

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Syracuse, New York

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## david’s Answer

For several years, I taught a successful time-management course. I won't waste your time with a full summary, but I will share here the key components: Do NOT attempt to get everything done, just focus on getting the important ones done. That's it. Most people fail because they believe that they must get everything done, but that's never been true. For example, if you have two tasks: cleaning your room or finishing a class assignment, cleaning the room can be delayed or skipped for a week, but the class assignment has a due date. It is the trivial tasks that consume us, not the essential ones. All the best to you.

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##### Liana Tarca

Operations Manager

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Bucharest, Romania

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## Liana’s Answer

Hello Bella,

Our team of HPE volunteers has put our heads together today to provide you with a practical response to your query. Here's our enhanced advice:

Mastering time management is a skill that can be acquired. Ideally, you should begin by exploring various strategies, then select one or two that resonate with you to experiment with.

One of the most effective tools that we've all found beneficial is the "to-do list". Creating this list, striving to adhere to it, modifying it as needed, and celebrating your accomplished tasks are all steps you can take to keep moving forward. Adopting habits such as prioritizing tasks and planning your day in advance can revolutionize how you approach your daily routine.

Tip 1: Tackling a few tasks early in the day can boost your confidence and energy, enabling you to check off more items from your to-do list as the day progresses.

Tip 2: Consistent use of these tools and techniques is key. Make it a habit to use them regularly, and you'll see a significant improvement in your time management skills.

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##### James Constantine Frangos

Consultant Dietitian & Software Developer since 1972 => Nutrition Education => Health & Longevity => Self-Actualization.

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Gold Coast, Queensland, Australia

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## James Constantine’s Answer

Dear Bella,

I'm aware you're having a tough time managing your schedule, and I'm here to guide you on how to enhance your time management abilities. Mastering time management is a vital life skill that can aid you in reaching your objectives, minimizing stress, and boosting productivity. Here are some strategies to help you refine your time management skills:

1. Establish definite goals and priorities:

To manage your time efficiently, it's important to establish definite goals and priorities. Begin by defining your short-term and long-term objectives, and then split them into smaller, achievable tasks. This will help you concentrate on what's crucial and prevent wasting time on unnecessary tasks.

2. Implement a time management system:

There's a variety of time management systems available, including the Pomodoro Technique, the Getting Things Done (GTD) method, and the Franklin Covey method. Pick one that suits you best and stick to it. These systems can assist you in organizing your tasks, prioritizing your work, and avoiding procrastination.

3. Rank your tasks:

After setting your goals and priorities, rank your tasks based on their significance and urgency. Utilize the Eisenhower Matrix to sort your tasks into four categories: urgent and important, important but not urgent, urgent but not important, and neither urgent nor important. Concentrate on the tasks that are both urgent and important, and delegate or discard the tasks that are not vital.

4. Develop a schedule:

Craft a schedule that incorporates time slots for your work, breaks, and leisure activities. Be practical when creating your schedule, and ensure you account for flexibility and unexpected interruptions. Use a planner, calendar, or app to stay organized and on course.

5. Avoid juggling tasks:

Juggling tasks is a productivity destroyer. Instead of working on multiple tasks simultaneously, concentrate on one task at a time. This will help you stay focused, avoid distractions, and complete tasks more efficiently.

6. Control distractions:

Distractions can be a significant time drain. Identify the things that distract you the most, like social media, email, or phone notifications, and eliminate them while you work. Use tools like website blockers or apps that help you stay focused.

7. Take breaks:

Regular breaks can help you rejuvenate and enhance your productivity. Use your breaks to do something you enjoy, like reading, exercising, or spending time with loved ones.

8. Learn to decline:

Avoid overloading yourself by accepting too many tasks or responsibilities. Learn to decline tasks that don't align with your goals or values, or that you can't realistically complete.

9. Evaluate and modify:

Consistently evaluate your time management system and make modifications as required. Identify what's working and what's not, and make changes to boost your productivity and efficiency.

In conclusion, refining your time management skills requires practice, patience, and persistence. By establishing clear goals, implementing a time management system, ranking your tasks, and controlling distractions, you can become more productive and reach your goals.

Authoritative Reference Titles:

1. "Getting Things Done: The Art of Stress-Free Productivity" by David Allen

2. "The 7 Habits of Highly Effective People" by Stephen Covey

3. "Essentialism: The Disciplined Pursuit of Less" by Greg McKeown

Remember, time management is a skill that can be developed with practice and patience. Don't be too hard on yourself if you don't see immediate results – keep working at it and you will eventually see improvements in your productivity and efficiency. Best of luck!

May God Bless You Abundantly,

James Constantine.

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##### Melissa Abbett

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## Melissa’s Answer

Hi Bella,

Our team of HPE volunteers came together to provide a few items that may help.

1. Make a to do list and stick to it

2. Set a timer and allocate a specific block of time to a task

3. Prioritize tasks in alignment with urgency of completion

4. Separate important from urgent

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##### Rebecca Tang

Banking

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Hong Kong

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Nov 05, 2023·TranslateSee original·Share

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## Rebecca’s Answer

Thank you for your question. Firstly, you need to find a time management tool to help you, eg Google Calendar, Phone Calendar, MS Outlook, etc

Below are my suggestions:

1. Put down the time you need to attend school

2. Assign so e time every day to do the assignment, projects, etc and review the materials covered in the class. Prepare for the next school day. Take a 5-10 min every 1.5 - 2 hours

3. Make sure you have enough time to sleep. Do some exercise every day.

4. Allocate some time for leisure and friends & family gathering

5. You may need to assign more time for revision before assessment/exam

You don't need to fill up your schedule completely. Leave some time for relax and reflection.

Hope this helps! Good Luck!

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##### Sachin Aravind

Senior Software QA Engineer

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Bengaluru, Karnataka, India

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Nov 07, 2023·TranslateSee original·Share

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## Sachin’s Answer

Hi Bella,

I can see from your profile that you are a student. So, you will be mostly engaged with your studies and related assignments. Managing time comes when you are loaded with many tasks where you feel unfocused. and struggling to handle any of those tasks properly. Best way to tackle this situation is to prioritize your tasks based on the importance and time delivery committed. There are chances that few tasks depend on someone or something to act up on prior to you. And there are few which doesn't require any others' involvement. Latter one can be easily done now instead of postponing to a later date. But for the former one, you can still do something like, asking for updates from those persons where the task is pending or even trying to get help from someone if it is depending on something which you are not fully aware. Because the task ETA would be the same even if it is not on you at the moment.

Even though people may suggest you have to be good at multitasking, I don't recommend it. Focusing on one thing at a time would give more quality to the work when compared to focusing on multiple things at a time. Quality is equally important as quantity.

Time keeps on moving, even if you do your work or not. Let it go since you don't have any control over the time. But managing your task is often called as time management, requires your commitment. You should be having a work life balance where you need to have a personal life even though your focus is on your studies. With having the personal life to the fullest, you can still be good at the tasks assigned. For that you need to take everything lightly. When you treat things complicated, it would create so much of mess around. Take things lightly with the focus it demands, so you would be good at handling them and finishing it sooner.

Don't get over tensed. Face it in real time rather. And believe in yourself. This way things would be much easier in managing, so does the time.

Wish you the best.

Sachin

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##### Rian Alam

Student

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Seattle, Washington

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## Rian’s Answer

Hi Bella,

One thing you could try is using a planner. Using a planner can help you list out all your current to do items, and see which ones are due first and require the most priority. Often times, checking these items off can make it easy to organize your time and makes it easy for you to track everything!

Best of luck

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