3 Tips for Effectively Scanning Documents

Scanning documents can seem like a boring job; however, it is often a necessary job in many professions. However, if you prepare your documents and scanner correctly and have the right type of scanner, scanning a large number of documents doesn't have to be a drag.

#1 Remove All Metal

It is all about the details when it comes to effectively scanning documents. Leaving a staple or a paperclip on your documents can do some serious damage to your scanner. Leftover metal damage the internal components on your scanner if left in place. Even if the staple or paper clip doesn't ruin the scanner, it can rip the paper as the paper goes through the scanner.

Take your time, and make sure that you have removed all staples and paperclips from your documents before you start scanning them. When you remove a staple, be sure to smooth the edges of the paper as well. Folded and creased paper can also jam up your scanner.

#2 Fan Your Papers Before Scanning

Before you scan your papers, stake the papers and fan them out. If the papers are stuck together or too tightly packed together, they may get stuck in the scanner. Just fan the edges of the stack of papers with your finger like you would the pages in a book. This will put some air and space between each page of the documents that need to be scanned and will prevent documents from sticking together, potentially jamming your scanner, and leaving you with an incomplete scan job.

#3 Use the Document Feeder

If you are scanning more than a few pages, use the automatic document feeder. Before you use the automatic document feeder, make sure the feeder is in the correct position and ready to go. Using the automatic feeder can save you tons of time. If you are scanning pages where content is written on both sides, be sure to input that information into the scanner before you start the automatic feeder and get the scan going.

If you have a lot of documents to scan, these are just a few tips you can use to help you more effectively scan documents and get the job done in a timely manner. If you would rather have someone else perform this task, consider reaching out to services that can provide high-speed document scanning. Contact them to learn more about your options.